accounts manager

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administration manager

assistant executive housekeeper Jobs in Muscat

assistant executive housekeeper

administrative assistant

SELECTED RECRUITMENT

<div>
 
 SELECTED is delighted to be recruiting for an Administration Assistant on behalf of an international firm for their Oman office.
 
 
 
 
 
 This is an excellent opportunity for an Omani national looking to build a career within a professional, corporate environment, working closely with fee earners, Legal PAs and the wider office team.
 
 
 
 
 
 The role will offer strong exposure across both administrative support and front-of-house responsibilities, making it ideal for someone who enjoys variety and being at the centre of a busy office.
 
 
 
 
 
 Key responsibilities include:
 
 
 
 
 <ul>
 <li>
 Supporting fee earners and PAs with day to day administrative tasks
 </li>
 <li>
 Document management including printing, scanning, binding and file organisation
 </li>
 <li>
 Managing archiving and retrieval of documents and maintaining filing systems
 </li>
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 Handling deliveries, courier bookings and general office coordination
 </li>
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 Preparing, formatting and converting documents as required
 </li>
 <li>
 Assisting with travel and accommodation bookings
 </li>
 <li>
 Supporting the overall running and upkeep of the office
 </li>
 </ul>
 
 
 
 
 In addition, the role will involve reception duties when required, including:
 
 
 
 
 <ul>
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 Meeting and greeting clients and visitors
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 Managing meeting room bookings and set up
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 Handling incoming calls and directing enquiries
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 Ensuring meeting rooms and reception areas are presentable at all times
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 Supporting client experience with refreshments and general assistance
 </li>
 </ul>
 
 
 
 
 The ideal candidate will have:
 
 
 
 
 <ul>
 <li>
 Experience within a corporate or professional services environment
 </li>
 <li>
 Strong communication skills in both English and Arabic
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 A high level of attention to detail and organisation
 </li>
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 Confidence working in a fast paced, team-oriented environment
 </li>
 <li>
 A proactive and flexible approach to supporting the wider office
 </li>
 </ul>
 
 
 
 
 Please note, this position is open to Omani nationals only, in line with Omanisation legislation.
 
 
 
 
 
 If you would be open to discussing this opportunity further, please feel free to reach out directly or apply via LinkedIn.
 
</div>

Administrative Assistant

Gulf tensile

Role SummaryProvide vital support to the commercial and administrative departments by managing the lifecycle of business documentation. This entry-level role focuses on the timely follow-up of sales quotes, the preparation of tender documents, and the tracking of payments and insurance policies. It is a perfect fit for a highly organized individual looking to build a career in commercial operations.Key Responsibilities<ul><li>Sales Support: Follow up on sent quotations to check status; update the sales tracker and report feedback to the sales team.</li><li>Tender Coordination: Assist in gathering legal and technical documents for tender admissions; ensure all submissions meet the client's deadline.</li><li>Accounts Receivable Support: Monitor &quot;Pending Payments&quot; and &quot;Pending Cheques&quot;; conduct polite follow-up calls or emails to clients to ensure timely collections.</li><li>Insurance Administration: Help process applications and renewals for PI (Professional Indemnity) and CAR (Contractors All Risks) insurances; maintain an organized digital archive of all policies.</li><li>General Office Work: Use MS Excel to maintain trackers and MS Word for professional correspondence; manage daily administrative tasks as assigned.</li></ul>Qualifications and Experience<ul><li>Education: Bachelor&rsquo;s Degree (Business, Finance, or Engineering background preferred).</li><li>Experience: 0&ndash;2 years (Fresh graduates are welcome to apply).</li><li>Technical Skills: Strong command of MS Office (especially Excel for data entry and Word for document formatting).</li><li>Communication: Fluent in English (written and verbal); ability to handle professional phone calls with clients.</li><li>Attributes: High attention to detail, persistence in follow-up, and a &quot;can-do&quot; attitude.</li></ul>Job Type: Full-timePay: RO150.000 - RO200.000 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>

Junior Office Coordinator

Gradiant

<div>
 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 
 
 
 Specific Duties/Responsibilities
 
 
 
 <ul>
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 Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
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 Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
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 Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
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 Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
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 Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
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 Travel expenses : Support with ticket , hotel reservations and visa arrangements
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 Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
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 Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
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 Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
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 Bachelors degree in commerce or business
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 Strong planning and organising skills
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 Can collaborate effectively with cross functional teams .
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 Communication and influencing skills
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 Proactive and result oriented
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 Should be digitally astute working with the SAP environment
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 Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
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 Flexible and adaptable
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 High attention to detail and commitment to process excellence.
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 Discretion and professionalism in handling confidential employee matters.
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 4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Coordinator

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader">Job Information</h3>
<ul><div>Date Opened
<div>03/31/2026
</div></div><div>Job Type
<div>Full time
</div></div><div>Job Opening Status
<div>In-progress
</div></div><div>Work Experience
<div>From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations
</div></div><div>Industry
<div>Environmental
</div></div><div>City
<div>Muscat
</div></div><div>State/Province
<div>Masqat
</div></div><div>Country
<div>Sultanate of Oman
</div></div><div>Zip/Postal Code
<div>0000</div></div></ul></div>
 <div>The Administration Manager oversees and manages all administrative functions across the company, including facility management, fleet operations, and internal/external communication. The role ensures efficient office operations, safe and well‑maintained facilities, effective fleet utilization, and high-quality communication flow while supporting management and enabling smooth day‑to‑day company activities.<div></div> 
1 Oversee facility management operations to ensure all company buildings, offices, and infrastructure are safe, functional, and well-maintained. 
2 Manage fleet operations, including vehicle allocation, maintenance schedules, fuel monitoring, and driver coordination. 
3 Develop and enforce administrative policies, procedures, and standards aligned with company objectives. 
4 Supervise office services (maintenance, cleaning, security, utilities, and workspace requirements). 
5 Manage contracts and relationships with vendors, service providers, and facility-related contractors. 
6 Ensure proper document control, asset tracking, and administrative records according to company policies. 
7 Plan and oversee company events, official visits, and internal functions in coordination with HR and management. 
8 Support executive management with high-level administrative tasks, including meetings, travel arrangements, agendas, and reporting. 
9 Oversee procurement of office supplies, materials, and administrative assets. 
10 Monitor facility-related budgets, fleet expenses, and administrative cost optimization. 
11 Enforce health, safety, and environmental (HSE) standards across all facilities and fleet activities. 
12 Prepare periodic reports on facility performance, fleet utilization, administrative KPIs, and communication outcomes. 
13 Lead, coach, and supervise administration teams to ensure high performance and continuous improvement.<h3 class="jobSectionHeader"> 
Requirements</h3>
QUALIFICATIONS 
1. Strong knowledge of administrative functions, facility management operations, fleet management systems, and corporate communication processes. 
2. Excellent planning, organizational, and problem‑solving skills. 
3. Strong leadership and team‑management capabilities. 
4. Excellent written and verbal communication skills. 
5. High proficiency in MS Office and administrative systems. 
6. Ability to manage multiple priorities and work under pressure. 
EDUCATIONAL LEVEL Bachelor&rsquo;s degree of Business Administration, Facility Management, Engineering, or a related field. 
EXPERIENCE From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations. Previous experience in supervisory/managerial positions is preferred.</div><div></div>

Administration Manager

Zoomlion

<div>
 
 
 Responsibilities:
 
 
 <ul>
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 Get internal approvals in ERP / SAP for vendors, asset purchase, etc.
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 Meeting with the vendors for all admin related activities
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 Address any issues at all locations and plan for solutions
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 Responsible for provision of rental cars
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 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
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 Upload payments in relevant software and proceed until finished
 </li>
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 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
 </li>
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 Support the team with travel and accommodation arrangements as required, including procurement of both short- and long-term accommodation (ticketing, hoteling, etc.)
 </li>
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 Act as a focal point for the accommodation, managing the hotel tracker and liaising with the Procurement &amp; Logistics point of view
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 Act as focal point for Office management
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 Provide other administrative support to the wider team as necessary
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 Working closely with the Finance department to support the team receipts, expenses, and petty cash
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 Responsible for vendor&rsquo;s cleaning staff
 </li>
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 Maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
 </li>
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 Other admin, commercial, general management, procurement duties
 </li>
 </ul>
 
 
 Other Requirements:
 
 
 <ul>
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 Good sourcing, negotiation, contract management skills
 </li>
 <li>
 Candidates with experience in General Management in Heavy Machinery, Construction, Transportation, Logistics industry will be considered, familiarity with local background
 </li>
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 Ability to work independently and collaboratively in a fast-paced environment
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 At least 5 years&rsquo; experience in relevant field within the Oman.
 </li>
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 Purchase or administration working experience required
 </li>
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 Currently available in Oman
 </li>
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 Good skills on SAP &amp; other software
 </li>
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 Working efficient with target orientated
 </li>
 <li>
 Bachelor's degree (Must)
 </li>
 <li>
 English language (Must)
 </li>
 <li>
 Arabic Language (Added Advantage)
 </li>
 <li>
 Oman Experience (Must)
 </li>
 </ul>
 
 
</div>

Admin Specialist

Alisary Group

About Alaysary InstituteAlaysary Institute is a specialized training institute focused on educational and family development. Our strategic mission is to empower educators working in early childhood and primary education, while also equipping parents with practical skills in positive parenting.We work as a trusted partner with government and private sector entities concerned with childhood development, delivering high-impact training programs designed to create sustainable educational outcomes.&nbsp;About the RoleWe are seeking a high-caliber professional who combines strong field presence, persuasive communication, and operational discipline.This is not a desk-based digital marketing role. It is a field-driven and administrative position that requires direct engagement with institutions, decision-makers, and clients, as well as hands-on involvement in the institute’s daily operations.Success in this role is measured by your ability to convert interest into signed contracts and actual revenue, whether with institutions or individual clients.&nbsp;Core MissionTo demonstrate strong closing and deal-conversion capability with:<ul><li>Institutions and organizations (B2B)</li><li>Parents and individual clients (B2C)</li></ul>This includes convincing the target client to choose Alaysary Institute over alternatives and successfully translating that trust into financial agreements.&nbsp;Key Responsibilities1. Field Marketing &amp; Institutional Relations (Top Priority)<ul><li>Conduct regular, structured field visits to targeted institutions (ministries, schools, authorities, organizations).</li><li>Meet with decision-makers (Directors General, Department Heads, Section Managers).</li><li>Professionally present the institute’s profile and tailor service proposals to each entity’s needs.</li><li>Demonstrate persistence, resilience, and professionalism in navigating institutional processes and bureaucracy until contracts are successfully closed.</li></ul>&nbsp;2. Sales &amp; Client Management<ul><li>Handle inquiries and convert leads into confirmed clients through effective negotiation and persuasion.</li><li>Build, maintain, and regularly update a structured client database.</li><li>Develop long-term relationships that encourage repeat business and referrals.</li></ul>&nbsp;3. Administration &amp; Financial Operations (Supporting Role)<ul><li>Oversee daily administrative activities to ensure smooth delivery of training programs.</li><li>Manage basic financial operations, including:<ul><li>Issuing invoices</li><li>Following up on collections and payments</li><li>Monitoring expenses</li><li>Preparing periodic financial reports for management</li></ul></li></ul>&nbsp;Ideal Candidate Profile<ul><li>Strong personal presence and confidence in meetings and formal settings.</li><li>Willingness and ability to perform intensive fieldwork and consider it a core success driver.</li><li>A true multitasker capable of balancing field sales, administration, and financial coordination without loss of focus.</li><li>Demonstrated persuasion, negotiation, and deal-closing capability.</li><li>High level of reliability, discipline, and integrity in handling administrative and financial responsibilities.</li><li>Prior experience in training, education, institutional sales, or service-based businesses is a strong advantage.</li></ul>&nbsp;

Business Development & Operations Officer (Field & Administrative)

Minor Hotels

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The role of an Assistant Executive Housekeeper is to support the Executive Housekeeper in all duties of the housekeeping operation. You will coordinate, schedule and supervise the housekeeping team, carry out inspections to ensure proper cleaning is being done, and manage the inventory of all cleaning supplies. You will provide on-the-job training, and facilitate communications with guests, within the housekeeping team and with other hotel departments.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; At least five years experience as a supervisory leader within a housekeeping department&bull; Good knowledge in HACCP
 
 
 &bull; Fluent in English
 
 
 &bull; Eye for detail
 
 
 &bull; Passion for developing others
 
 
 
</div>

Assistant Executive Housekeeper

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