executive secretary

hr administrator

mechanical assistant

administrative assistant

ahlibank

<div>
 
 
 SUMMARY OF ROLE:
 
 
 
 Providing administrative support and performing numerous secretarial duties including scheduling appointments, arranging meetings, writing correspondence, editing, emailing, handling visitors (internal and external), routing callers &amp; all routine correspondence, handling incoming/ outgoing local &amp; long distance calls, answering questions &amp; requests, and follow up with stakeholders. Moreover, to facilitate all requirements, ensuring optimal utilization of time. The Executive Secretary handles sensitive and confidential information, makes independent decisions, and exercises judgment in handling day-to-day tasks.
 
 
 Responsible for managing and coordinating various administrative tasks, ensuring the smooth functioning of the department, and acting as a liaison between the department and internal/external stakeholders.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 Administrative Support
 
 
 
 &bull; Manage and maintain the calendar, schedule appointments, meetings, and travel arrangements.
 
 
 &bull; Prepare agendas, presentations, reports, and other documents for meetings.
 
 
 &bull; Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
 
 
 &bull; Review, prioritize, and distribute documents and materials.
 
 
 &bull; Follow up on action items from meetings and ensure timely completion.
 
 
 
 
 
 
 Communication and Coordination
 
 
 
 &bull; Serve as the primary point of contact for screening calls, inquiries, and requests.
 
 
 &bull; Maintain effective communication with internal departments, external clients, and stakeholders.
 
 
 &bull; Facilitate communication with staff members, relaying messages and directives accurately.
 
 
 
 
 
 
 Information Management
 
 
 
 &bull; Organize and maintain electronic and physical files, documents, and records.
 
 
 &bull; Conduct research, gather data, and prepare reports or presentations as required.
 
 
 &bull; Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
 
 &bull; Stay updated with organizational policies, procedures, and industry developments.
 
 
 
 
 
 
 Meeting and Event Management
 
 
 
 &bull; Coordinate and arrange meetings, conferences, and special events.
 
 
 &bull; Prepare meeting agendas, compile necessary materials, and record minutes.
 
 
 &bull; Arrange logistics, including venue selection, catering, and audiovisual setup.
 
 
 &bull; Assist in organizing events, seminars, and conferences.
 
 
 
 
 
 
 Office Management
 
 
 
 &bull; Ensure the smooth operation of the office.
 
 
 &bull; Coordinate with IT and support staff to resolve office-related issues.
 
 
 
 
 
 
 Relationship Management
 
 
 
 &bull; Build and maintain strong relationships with internal and external stakeholders.
 
 
 &bull; Interact professionally and courteously with clients, visitors, and personnel at all levels.
 
 
 &bull; Handle requests and inquiries promptly and professionally.
 
 
 
 
 
 
 Special Projects
 
 
 
 &bull; Assist with special projects, research initiatives, and ad-hoc assignments as required.
 
 
 &bull; Undertake additional responsibilities and support other team members when necessary.
 
 
 &bull; Act as a liaison between the office and various business functions.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s Degree.
 
 
 &bull; Minimum of 5 years of experience as an executive secretary, administrative assistant, or similar role.
 
</div>

Executive Secretary

maryana group

Job Title: Executive Secretary (Female &ndash; Omani Nationals Only) Location: Muscat, OmanJob DescriptionWe are seeking a professional and well-presented Omani female Executive Secretary to join our team. The role requires strong organizational skills, attention to detail, and the ability to manage office responsibilities efficiently.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings.</li><li>Handle correspondence, documentation, and filing systems.</li><li>Prepare reports, presentations, and letters in English.</li><li>Coordinate travel arrangements and office logistics.</li><li>Welcome and assist visitors with professionalism.</li><li>Maintain confidentiality and ensure smooth office operations.</li><li>Requirements</li><li>Nationality: Omani (Female only).</li><li>Experience: Minimum 3 years in a secretary or administrative role.</li><li>Language: Fluent in English (spoken &amp; written).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Professional appearance and presentation.</li></ul>Salary &amp; Benefits<ul><li>Salary Range: 700 &ndash; 1,100 OMR (depending on experience).</li><li>Health insurance, annual leave, and other company benefits.</li></ul>How to ApplyPlease send your CV with photo to: hr@alsprt.com +968 91239934Job Type: Full-timePay: RO600.000 - RO800.000 per month

RecLatam

About the job Receptionist - Arabic SpeakerLocation: 100% RemoteAbout the Role: We are seeking a professional and reliable Female Bilingual Receptionist (English/Arabic) to join our team and support a busy immigration law firm. As the first point of contact for clients, you will play a key role in ensuring smooth communication and providing excellent customer service. While prior legal experience is not required, strong communication skills and client care are essential.Key Responsibilities:<ul><li>Answer and route incoming phone calls in English and Arabic.</li><li>Provide a welcoming and professional client experience virtually.</li><li>Manage voicemails, emails, and messages, ensuring prompt responses.</li><li>Schedule and confirm appointments for attorneys and clients.</li><li>Maintain accurate and confidential client records.</li><li>Support the legal team with administrative tasks as needed.</li></ul>Qualifications:<ul><li>Bilingual proficiency in English and Arabic (spoken and written).</li><li>Previous experience in customer service or receptionist roles.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Reliable, detail-oriented, and professional.</li><li>Tech-savvy and able to quickly adapt to new tools and systems.</li><li>No prior legal experience required; training will be provided.</li></ul>What We Offer:<ul><li>Competitive salary of $600 USD/month.</li><li>100% remote position with a company-provided computer.</li><li>Training and support to help you succeed in the role.</li><li>10 days PTO + US Federal Holidays off and paid.</li><li>Opportunities to grow within the legal field.</li></ul>ONLY APPLICATIONS SUBMITTED THROUGH THE FOLLOWING LINK WILL BE CONSIDERED: https://www.careers-page.com/reclatam/job/Y6V56969Job Type: Full-timePay: RO230.000 per month

Receptionist - Arabic Speaker

Siemens Energy

<div><div><div><h3 class="jobSectionHeader">&Uuml;ber die Aufgabe
</h3></div></div><div><div><div><div>Standort
</div></div><div><div>Oman
</div></div><div><div>Masqat
</div></div><div><div>Muscat
</div></div><div><div>Unternehmen
</div><div>Siemens Energy L.L.C.
</div></div><div><div>Organisation
</div><div>Gas Services
</div></div><div><div>Gesch&auml;ftsbereich
</div><div>Service Middle East
</div></div><div><div>Vollzeit / Teilzeit
</div><div>Vollzeit
</div></div><div><div>Erfahrungsniveau
</div><div>Berufseinsteiger
</div></div><div><div>A Snapshot of Your Day 
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
How You&rsquo;ll Make an Impact<ul>
<li>Facilitate communication between senior management and team members to enhance business operations.</li>
<li>Manage administrative tasks, providing support to clients and dealers/agents.</li>
<li>Organize and maintain diaries, schedules, and prepare managers for meetings.</li>
<li>Coordinate with departments to set up meetings and ensure necessary preparations.</li>
<li>Establish travel arrangements and reconcile expense reports efficiently.</li>
<li>Maintain and update documentation, ensuring accuracy and completeness.</li>
</ul>What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent in business administration or related.
</li><li>Experience in organizing office operations and procedures for efficiency.</li>
<li>Proven ability to supervise admin staff and maintain office records.</li>
<li>Familiarity with multinational environments, particularly in the Gulf Region.</li>
<li>Proficiency in MS Office and adept at delivering tasks within tight deadlines.</li>
</ul>About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
Who is Siemens Energy? 
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo 
Our Commitment to Diversity 
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
 <ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div></div></div></div></div>

Administrative Support Internship - 6 months

<div>
 
 A Snapshot of Your Day
 
 
 
 As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Facilitate communication between senior management and team members to enhance business operations.
 </li>
 <li>
 Manage administrative tasks, providing support to clients and dealers/agents.
 </li>
 <li>
 Organize and maintain diaries, schedules, and prepare managers for meetings.
 </li>
 <li>
 Coordinate with departments to set up meetings and ensure necessary preparations.
 </li>
 <li>
 Establish travel arrangements and reconcile expense reports efficiently.
 </li>
 <li>
 Maintain and update documentation, ensuring accuracy and completeness.
 
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent in business administration or related.
 </li>
 <li>
 Experience in organizing office operations and procedures for efficiency.
 </li>
 <li>
 Proven ability to supervise admin staff and maintain office records.
 </li>
 <li>
 Familiarity with multinational environments, particularly in the Gulf Region.
 </li>
 <li>
 Proficiency in MS Office and adept at delivering tasks within tight deadlines.
 
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
 
 
 
 Who is Siemens Energy?
 
 
 
 At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
 
 
 Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
 
 
 Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
 
 
 
 Our Commitment to Diversity
 
 
 
 Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
 
 
 
 Rewards/Benefits
 
 
 
 <ul>
 <li>
 Opportunities to work with a global team
 </li>
 <li>
 Opportunities to work on and lead a variety of innovative projects
 </li>
 <li>
 Continual learning through the Learn@Siemens-Energy platform
 
 
 
 </li>
 </ul>
 https://jobs.siemens-energy.com/jobs
 
 
</div>

Grand Millennium Muscat

<div>
 As a Housekeeping Order Taker, you are crucial to facilitating effective communication and coordination within the Housekeeping Office. Your key responsibilities include overseeing administrative tasks, maintaining meticulous records, delivering exceptional customer service, and contributing to the overall cleanliness and organization of the office.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
 <li>
 Safeguard, record, and manage all keys and documents within the Housekeeping Office.
 </li>
 <li>
 Organize and file daily activity reports efficiently in the Housekeeping Office.
 </li>
 <li>
 Promptly answer phone calls, adhering to established telephone etiquette and standards.
 </li>
 <li>
 Record all incoming calls, ensuring proper dissemination and follow-up on messages.
 </li>
 <li>
 Manage Lost &amp; Found matters, including receiving, recording, storing, claiming, and clearing items.
 </li>
 <li>
 Update and maintain housekeeping files, ensuring accuracy and completeness.
 </li>
 <li>
 Generate and print system reports for the room discrepancy report in the morning and afternoon; submit copies to Finance and Front Office.
 </li>
 <li>
 Coordinate baby-sitting services for guests and prepare attendance sheets for monthly payroll.
 </li>
 <li>
 Maintain the cleanliness and tidiness of the Housekeeping Office.
 </li>
 <li>
 Regularly clear outdated reports on a monthly basis, following hotel standards for record-keeping.
 </li>
 <li>
 Uphold environmental, health, and safety standards in alignment with organizational policies.
 </li>
 <li>
 Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.
 </li>
 </ul>
</div>

Housekeeping Order Taker

Al Toobi New Enterprises

Job PurposeThe Marketing Trainee will assist the marketing team in the development, implementation, and monitoring of marketing campaigns, promotional activities, and brand initiatives. This role is designed to provide hands-on experience and practical exposure to different aspects of marketing, preparing the trainee for future growth in the field.Key Responsibilities<ul><li>Assist in planning and executing marketing campaigns and promotional activities.</li><li>Conduct market research to identify trends, competitor activities, and customer preferences.</li><li>Support in creating and managing content for social media platforms, websites, and other digital channels.</li><li>Coordinate with vendors, agencies, and internal teams for marketing materials and event execution.</li><li>Monitor and report on the effectiveness of marketing campaigns.</li><li>Assist in preparing presentations, reports, and other communication materials.</li><li>Provide administrative support to the marketing department when required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field (fresh graduates are encouraged to apply).</li><li>Strong interest in pursuing a career in marketing.</li><li>Basic understanding of marketing principles and digital platforms.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of design tools (e.g., Canva, Photoshop) is a plus.</li><li>Good written and verbal communication skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently as well as in a team environment.</li></ul>Training &amp; Development<ul><li>On-the-job training in campaign planning, digital marketing, and brand management.</li><li>Mentorship and guidance from senior marketing professionals.</li><li>Opportunity to participate in real projects and contribute ideas.</li></ul>Career PathSuccessful completion of the trainee program may lead to consideration for a permanent position such as Marketing Assistant or Junior Marketing Executive.&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1601;&#1578;&#1585;&#1577; &#1578;&#1583;&#1585;&#1610;&#1576;&#1610;&#1577; &#1605;&#1583;&#1577; &#1575;&#1604;&#1593;&#1602;&#1583;: 1 &#1588;&#1607;&#1608;&#1585;&#1575;&#1604;&#1578;&#1593;&#1604;&#1610;&#1605;:<ul><li>&#1576;&#1603;&#1575;&#1604;&#1608;&#1585;&#1610;&#1608;&#1587; (&#1605;&#1601;&#1590;&#1604;)</li></ul>

Marketing Trainee

Explore 32+ Administrative assistant in Muscat this September. Find roles across top companies and apply now to boost your career.

32 administrative assistant jobs IN Muscat

Executive Secretary

Executive Secretary

Receptionist - Arabic Speaker

Administrative Support Internship - 6 months

Administrative Support Internship - 6 months

Housekeeping Order Taker

Marketing Trainee