administrative assistant Jobs in Abu Dhabi United Arab Emirates

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operations coordinator Jobs in Abu Dhabi United Arab Emirates

operations coordinator

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sales coordinator Jobs in Abu Dhabi United Arab Emirates

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admin assistant Jobs in Abu Dhabi United Arab Emirates

admin assistant

office coordinator

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Office Coordinator

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.
AECOM are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding 
communication skills, we invite you to apply for this exciting opportunity.<div> 

Front Desk Operations: 
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
Communication: 
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
Administrative Support: 
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
Office Coordination: 
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div> 
Qualifications<div> 
Minimum Requirements 
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</li></ul>
considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Front Office Coordinator - إماراتيين (خلاصة القيد)

Keller Executive Search

Overview This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Responsibilities <ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and manage documents related to client projects.</li><li>Conduct research to assist with candidate sourcing and client needs.</li><li>Support the team with various administrative tasks as needed.</li><li>Communicate effectively with clients and candidates for a professional experience.</li><li>Assist in organizing company events, meetings, and workshops.</li></ul> Requirements <ul><li>Prior experience as an Administrative Assistant or similar role.</li><li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication.</li><li>Ability to handle confidential information with discretion.</li><li>Attention to detail and accuracy.</li><li>Works well independently and in a team.</li><li>Adaptable in a dynamic environment.</li></ul> Benefits <ul><li>Compensation and Benefits (Upfront Highlights): Competitive salary 264K AED - 323K AED annually (depending on experience)</li><li>Comprehensive health insurance (medical, dental, and vision).</li><li>Paid Time Off (PTO), including vacation, holidays, and personal days.</li><li>Paid Sick Leave.</li><li>Significant opportunities for professional growth, skill development, and career advancement.</li><li>Supportive, inclusive, and diverse work environment valuing collaboration and innovation.</li><li>The chance to make a meaningful impact by connecting top talent with life-changing opportunities.</li></ul> Professional Growth <ul><li>Experience in a rapidly growing organization.</li><li>Opportunity to expand responsibilities over time in executive recruitment.</li><li>Hands-on learning and skill development in high-impact talent acquisition.</li></ul> Company Culture <ul><li>Flat management structure with direct access to decision-makers.</li><li>Friendly, collaborative U.S.-based team empowering innovation.</li><li>Open communication environment.</li><li>No bureaucracy or rigid hierarchies.</li><li>Results-oriented approach.</li></ul> Why Join Keller Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.Equal Employment Opportunity and Non-Discrimination PolicyKeller Executive Search and its clients are committed to being Equal Opportunity Employers in the United Arab Emirates. Employment decisions are made without discrimination based on religion, ethnicity, gender, gender identity or expression, sexual orientation, age, disability, marital status, socioeconomic background, political affiliation, or any other personal characteristic.ScopeThis policy applies to all stages and aspects of employment, including :<ul><li>Recruitment and hiring</li><li>Assignment and placement</li><li>Compensation and benefits</li><li>Training and development</li><li>Promotion and transfer</li><li>Leave and discipline</li><li>Termination and workplace programs</li></ul>Commitment to Diversity, Equity & InclusionWe foster inclusive, respectful, and safe workplaces where everyone is valued and empowered to thrive. Our practices promote equal opportunity and aim to prevent and eliminate discrimination in all forms.Reasonable AccommodationsKeller Executive Search and its clients provide reasonable accommodations to qualified individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.Harassment and Violence Free WorkplaceWe strictly prohibit all forms of workplace harassment, including abuse of authority, sexual harassment, and any conduct that creates a hostile, intimidating, or offensive environment. This includes verbal, physical, visual, and electronic forms of harassment.Employees, candidates, contractors, and vendors may report concerns confidentially to HR or through designated ethics channels. We prohibit retaliation against anyone who reports in good faith or participates in an investigation.Equal Pay and Fair CompensationCompensation decisions are based on skills, responsibilities, performance, experience, and market data. We do not make pay decisions based on personal characteristics. Salary disclosures in job postings are accurate and reflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.We periodically review compensation practices to support pay equity and ensure fairness.Data Privacy and Employee InformationWe collect and process personal data only for legitimate employment-related purposes. We provide privacy notices, implement appropriate security and access controls, and obtain consent where required.Training and CommunicationKeller Executive Search and its clients provide periodic training on non-discrimination, harassment prevention, and workplace safety. Policies and procedures are made available in English and Arabic for accessibility and understanding.Administration, Review, and AmendmentsThis policy is administered by Human Resources and Legal / Compliance in the UAE. It is reviewed regularly and updated as internal practices evolve.Note : This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Bangladeshi employment regulations.<img src="https://www.jobg8.com/Tracking.aspx?rdlfFN6Y5WwbPR6TF%2bjYGFGmseKwtepHq" width="0" height="0" />

Office Operations Coordinator

Office Co-ordinator

Confidential Careers

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are hiring an Office Coordinator to support the Communications Department of our client, on a contract/secondment basis.
 
 
 The role requires strong organizational, coordination, and communication skills, with proven experience using client systems and handling procurement and budget control processes and calendar management
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative and coordination support to the Communications Department.
 </li>
 <li>
 Manage purchase requisitions, approvals, and follow-ups using client procurement systems.
 </li>
 <li>
 Support planning, organization, and execution of corporate events and communication initiatives.
 </li>
 <li>
 Track departmental budgets, invoices, and expenses to ensure financial accuracy and compliance.
 </li>
 <li>
 Liaise with internal teams, suppliers, and vendors to ensure smooth project and procurement flow.
 </li>
 <li>
 Prepare reports, presentations, and documentation as required.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in office coordination or administration within oil &amp; gas companies.
 </li>
 <li>
 Strong knowledge of procurement and financial systems.
 </li>
 <li>
 Proven experience in event management and budget control.
 </li>
 <li>
 Excellent communication, organizational, and time-management skills.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Word).
 </li>
 <li>
 Must be based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
 
 Contract Details
 
 
 
 <ul>
 <li>
 Type: Contract hire / Secondment to Client
 </li>
 <li>
 Location: Abu Dhabi
 </li>
 <li>
 Start Date: As soon as possible
 </li>
 </ul>
 
 
</div>

Communications Coordinator – Communications Department (Contract / Secondment to Client)

arts island contracting

Job Title: Secretary / Client Registration &amp; Administrative CoordinatorCompany Overview:We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.Key Responsibilities:<ul><li>Handle registration processes with new potential clients, consultants, and government portals.</li><li>Prepare and submit prequalification documents, vendor registration forms, and required company information.</li><li>Maintain a database of completed registrations and follow up on pending applications.</li><li>Draft, format, and proofread official letters, emails, and proposals.</li><li>Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.</li><li>Keep all company profiles, trade licenses, certificates, and registrations up to date.</li><li>Schedule and organize meetings, appointments, and client communications.</li><li>Manage filing systems and ensure proper document control.</li><li>Assist the management team with other administrative and clerical tasks as needed.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and handle multiple tasks efficiently.</li></ul>Preferred Skills:<ul><li>Experience in vendor registration with major developers, government entities, or consultants.</li><li>Familiarity with tendering portals and prequalification requirements.</li><li>Strong follow-up and coordination skills.</li><li>Professional and presentable appearance with strong interpersonal skills.</li></ul>Job Type: Full-time

Executive Secretary

Explore 811+ Office coordinator in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

811 office coordinator jobs IN Abu Dhabi United Arab Emirates

Office Coordinator

Office Coordinator

Front Office Coordinator - إماراتيين (خلاصة القيد)

Office Operations Coordinator

Office Co-ordinator

Communications Coordinator – Communications Department (Contract / Secondment to Client)

Executive Secretary