events manager

office & events manager

office manager/administrative assistant Jobs in New York

office manager/administrative assistant

people coordinator

pr events coordinator (temp) Jobs in New York

pr events coordinator (temp)

office events manager

Phantom

<div>
 
 Company Description
 
 
 
 Phantom is revolutionizing the way millions of people interact with the crypto ecosystem. Our self-custodial wallet offers a seamless, unified experience for managing accounts and tokens across Solana, Bitcoin, Ethereum, and Polygon, empowering users with a single, convenient solution. By integrating cutting-edge security features and launching innovative tools for an enhanced personalized user experience, Phantom is able to provide a next-generation, safe and easy to use self-custodial wallet for everyone. This strategy has allowed Phantom to achieve significant milestones including surpassing 16 million MAU&rsquo;s, reaching #1 in the Google play store finance category, and consistently trending as a Top 50 app across all categories, right next to X, PayPal, Coinbase, and ChatGPT.
 
 
 
 Location:
 
 New York, NY - Must work in the office at least 3 days per week, or as needed by the business.
 
 
 
 Role Description
 
 
 
 We are seeking a proactive and organized Office &amp; Events Manager to manage all New York office operations and coordinate local, memorable events that bring our teams together. This role is essential to ensuring our office runs smoothly and fosters a vibrant, collaborative environment. You will also play a supporting role in planning and executing on our major annual events with our People Programs Manager based in SF, including bi-annual global offsites, holiday parties, monthly team activities, onboarding coordination, and mini-team offsites. The ideal candidate will be a detail-oriented multitasker with experience in office management and event planning, capable of managing logistics, budget, and vendor relations to deliver friendly, welcoming, and seamless experiences.
 
 
 
 Responsibilities
 
 
 
 
 Event Planning and Coordination:
 
 
 
 <ul>
 <li>
 Partner with our People Programs Manager to plan and execute bi-annual global offsite events, coordinating logistics, travel, accommodation, and schedules.
 </li>
 <li>
 Organize monthly NY team events to promote engagement and team-building.
 </li>
 <li>
 Coordinate and plan annual NY holiday party, ensuring they are inclusive, engaging, and within budget.
 </li>
 <li>
 Coordinate and support planning for in-person onboarding and mini-team offsites hosted at the New York office.
 </li>
 <li>
 Handle event budgets, vendor relationships, contracts, and invoices.
 </li>
 <li>
 Run retrospectives and gather feedback from team members to continuously improve the quality and relevance of events.
 </li>
 <li>
 Provide regular status updates throughout planning of all events.
 </li>
 <li>
 Manage company swag, including orders, inventory replenishment, shipments, and designs in collaboration with the Design team.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring a friendly, welcoming, well-organized, tidy, and efficient workspace.
 </li>
 <li>
 Manage office supplies and inventory, maintaining optimal levels and placing timely orders.
 </li>
 <li>
 Act as the point of contact for all NY office-related issues, including maintenance, troubleshooting, and compliance regulations.
 </li>
 <li>
 Coordinate with building management and vendors to address office needs.
 </li>
 <li>
 Keep the NY team up-to-date with any building management announcements or closures.
 </li>
 <li>
 Evaluate and create office-related data metrics as needed to assist in decision-making.
 </li>
 <li>
 Assist with and coordinate any office moves, lease management, redesign-related action items.
 </li>
 <li>
 Support onboarding as needed by coordinating travel details, preparing workstations, key fobs &amp; ID badges, welcome kits for new hires, pre-booking conference rooms, and providing lightweight IT support.
 </li>
 <li>
 Place meal orders for the team as needed.
 </li>
 <li>
 Responsible for checking mail, scanning, forwarding to our P&amp;C team and taking action on any to-dos along with receiving any packages.
 </li>
 <li>
 Responsible for management and renewal of insurance coverage for the office (commercial &amp; liability) in partnership with legal.
 </li>
 <li>
 Responsible for ensuring physical office compliance (e.g. labor law posters displayed and updated, etc.)
 </li>
 <li>
 Maintain office plants, including regular watering.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3+ years of experience in office management and event planning, or a related role.
 </li>
 <li>
 Strong organizational and multitasking skills with incredible attention to detail and the ability to reprioritize and problem-solve in real-time.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Proficient in Notion and Google Workspace.
 </li>
 <li>
 The ability to project manage an office move is a plus.
 </li>
 <li>
 Proven track record of managing budgets and negotiating with vendors.
 </li>
 <li>
 Ability to work both independently and collaboratively, with a customer-service and/or hospitality mindset.
 </li>
 <li>
 Crypto experience a plus.
 
 
 </li>
 </ul>
 
 Why Work with Us
 
 
 
 Opportunity
 
 
 We are a team of experienced builders in the blockchain and crypto industry. Our journey began from users seeking an easy, seamless path to accessing the crypto ecosystem. This passion fueled our exponential growth, allowing us to onboard over 16M+ active users in just over three years; with our user base growing weekly. Our dedication to a secure and seamless user experience has made us the leading wallet on Solana as well as our multi-chain approach enhances our platform's versatility, meeting the needs of a diverse and growing user base. By staying at the forefront of technology and user expectations, we continue to innovate and set industry standards on self-custodial crypto wallets.
 
 
 There has never been a better time to work in crypto to help shape the future of innovation with a focus around the wallet experience!
 
 
 <ul>
 <li>
 First impressions matter: Wallets are responsible for a users first impression with crypto and onboarding new users into crypto. By ensuring that a user has a great first-time experience with crypto, we can help supercharge the growth of the entire ecosystem.
 </li>
 <li>
 Make crypto easier to navigate: There is no easy way for a user to discover and navigate all that crypto has to offer. Wallets have a unique opportunity to help users not only onboard to crypto but also stay retained by exploring new things to do.
 </li>
 <li>
 We live in a multi-chain world: We currently support Solana, Ethereum, Polygon and Bitcoin with more networks to come in the new future. We are focused on creating a unified, multi-chain crypto experience for users.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity
 </li>
 <li>
 You will be eligible to participate in the Company's performance bonus program
 </li>
 <li>
 Comprehensive insurance (medical/dental/vision) &mdash; 100% covered
 </li>
 <li>
 Stipend for your ideal remote set-up
 </li>
 <li>
 Flexible hours and a supportive remote environment
 </li>
 <li>
 Unlimited vacation: Take time when you need it (and we really mean it!)
 </li>
 <li>
 401(k) retirement plan
 </li>
 <li>
 Monthly wellness benefit
 </li>
 <li>
 Weekly meal benefit
 </li>
 <li>
 Global off-sites
 
 
 </li>
 </ul>
 The target base salary for this role will range between $130,900 to $154,000 with the addition of bonus, equity and benefits. The base is determined by a few factors including your skillset, prior relevant experience, quality of interviews and market factors (such as location) at the point in time of offer.
 
 
 
 We strongly encourage candidates of all different backgrounds to apply.
 
 We believe that our work is stronger with a variety of perspectives, and we&rsquo;re eager to further diversify our company. If you have a background that you feel would make an impact at Phantom, please consider applying. We&rsquo;re committed to building an inclusive, supportive place for you to do the best work of your career.
 
 
 
 By submitting your resume and application materials, you acknowledge and agree that Phantom may use automated tools, including AI systems, and may engage trusted third-party service providers to process your application and ensure an efficient hiring process. Phantom does not sell your information and your materials will be handled securely and in accordance with applicable data protection laws.
 
</div>

Office & Events Manager

Nardello

<div>Position Overview

 Nardello &amp; Co., a global investigations firm, seeks an experienced Events Manager to lead the firm&rsquo;s event strategy and execution. Reporting to the Chief Business Development &amp; Marketing Officer in New York, this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Events Manager will oversee client and internal events, sponsorships, and related marketing collateral, ensuring alignment with the firm&rsquo;s brand and strategic objectives, and support hoc requests. U.S.-based events will be the primary focus, with occasional international responsibilities. 


Key Responsibilities
<ul>
<li>Develop and implement an events strategy aligned with firm priorities.</li>
</ul><ul><li>Establish and maintain standardized best practices for internal and external event planning..</li>
</ul><ul><li>Manage all aspects of event execution, including venue selection, contracts, invitations, menus, entertainment, and promotional activities.</li>
</ul><ul><li>Build and maintain vendor relationships; negotiate sponsorships and advertising.</li>
</ul><ul><li>Monitor event budgets and provide post-event reporting and analysis.</li>
</ul><ul><li>Ensure marketing materials are current and brand compliant.</li>
</ul><ul><li>Maintain accurate client data in Salesforce and other marketing systems.</li>
</ul><ul><li>Collaborate with senior stakeholders and cross-functional teams to deliver high-impact events.</li></ul> 


Qualifications
<ul>
<li>Bachelor&rsquo;s degree preferred; minimum 5&ndash;7 years of event planning or marketing experience in professional services.</li>
</ul><ul><li>Strong project management, communication, and problem-solving skills.</li>
</ul><ul><li>Proficiency in Microsoft Office; experience with Salesforce, MailChimp, and design tools (InDesign, Photoshop, Canva) a plus.</li>
</ul><ul><li>Familiarity with major U.S. event venues; international experience desirable.</li>
</ul><ul><li>Ability to work independently and adapt quickly to changing priorities.</li></ul> 


Work Environment

Hybrid schedule; some national and international travel required. Competitive compensation and benefits offered. 
Nardello &amp; Co. is an Equal Opportunity Employer 


WHO WE ARE:

With offices in New York, London, Washington DC, San Francisco, Los Angeles, Hong Kong, Singapore, and Dubai, Nardello &amp; Co. is a global investigations firm whose experienced professionals handle a broad range of matters including due diligence, anti-corruption and fraud investigations, civil and white collar criminal litigation and arbitration support, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships and independent investigations, and compliance

Nardello &amp; Co. enjoys a reputation as the best kept secret of leading law firms and financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals and family offices, governments, NGOs, sports organizations, and academic institutions who know that managing risk effectively requires choosing the best investigative partner. 
We believe that excellence starts with having the right people. Our professionals have spent their entire careers building and enhancing their expertise. Our professional team includes former US federal prosecutors, US and international lawyers, former law enforcement personnel and intelligence operatives, licensed investigators, research analysts, former journalists, financial crimes specialists, forensic accountants, and computer forensic experts. Our team is composed of proven performers who think creatively and strategically, adhere to the highest ethical standards, and are committed to excellence.</div>

Events Manager

Parfums Christian Dior

<div>
 Position
 
 
 
 Company Description
 
 
 
 From 1946, people of the House of Parfums Christian Dior in France and around the world embody the spirit of excellence, creativity, and the unique
 
 savoir-faire
 
 of its creator, the couturier-perfumer Christian Dior. Revolutionizing the codes of French elegance and luxury with its perfumes, combining tradition and daring innovation in makeup and skincare, we reinvent every day the Dior style and affirm beauty and joy in its entirety.
 
 
 Parfums Christian Dior invites you today to join its North America teams.
 
 
 Parfums Christian Dior is part of the LVMH Group.
 
 
 Job responsibilities
 
 
 
 Job Description
 
 
 
 The Public Relations Events Coordinator (Temp) will play a key role in supporting the PR Manager and PR Events team on a brand event scheduled for March 2026.
 
 
 This position will help ensure smooth execution across all phases of planning, coordination, and reporting &ndash; working closely with cross-functional teams and external partners.
 
 
 This position requires flexibility and attention to detail, with key responsibilities including:
 
 
 <ul>
 <li>
 Project Coordination:
 </li>
 <ul>
 <li>
 Support the PR Manager and PR Events team in all day-to-day event operations and logistics
 </li>
 <li>
 Act as a central liaison across Paris and local teams, production agencies, and vendors to ensure consistent communication and alignment
 </li>
 </ul>
 <li>
 Organization &amp; Logistics:
 </li>
 <ul>
 <li>
 Manage project timelines, asset and file organization, and product orders
 </li>
 <li>
 Oversee shipment tracking, inventory management, and delivery coordination
 </li>
 </ul>
 <li>
 Guest &amp; Attendee Management:
 </li>
 <ul>
 <li>
 Handle RSVP lists, guest communications, and attendee logistics before and during the event
 </li>
 <li>
 Partner with internal teams to deliver a seamless guest experience
 </li>
 </ul>
 <li>
 Budget and Vendor Management:
 </li>
 <ul>
 <li>
 Support ongoing event budget tracking and updates
 </li>
 <li>
 Manage vendor set up, invoicing and expense reconciliation
 </li>
 </ul>
 <li>
 Event Reporting
 </li>
 <ul>
 <li>
 Prepare daily and weekly event update decks for Paris office
 </li>
 <li>
 Collaborate on comprehensive post-event reporting and performance recaps
 
 </li>
 </ul>
 </ul>
 Profile
 
 
 
 Qualifications
 
 
 
 The ideal candidate for this role has
 
 
 <ul>
 <li>
 Prior internship or 1&ndash;2 years of experience in PR, Events, or Communications preferred (luxury or beauty industry a plus).
 </li>
 <li>
 Strong organizational skills with the ability to multitask and meet deadlines.
 </li>
 <li>
 Excellent communication and interpersonal skills; comfortable working cross-functionally and liaising with global teams.
 </li>
 <li>
 Detail-oriented, proactive, and solution-driven with a strong sense of ownership.
 </li>
 <li>
 Proficient in Microsoft Office Suite (PowerPoint, Excel) and comfortable working in fast-paced environments.
 
 
 </li>
 </ul>
 Additional information
 
 
 Additional Information
 
 
 LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.
 
 
 While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range of $32 - $45/hour.
 
 
 This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
 
 
 All your information will be kept confidential according to EEO guidelines.
</div>

PR Events Coordinator (Temp)

athenahealth

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
 
Manager of Agency & Media Partnerships - epocrates
 
We are looking for a Manager of Agency & Media Partnerships to join our epocrates division. In this role, the Manager of Agency & Media Partnerships will play a critical role in strengthening and expanding epocrates’ strategic relationships across healthcare advertising agencies, with primary ownership of Publicis Health Media. This individual will manage senior-level relationships, deepen engagement with key decision-makers, and ensure that epocrates is positioned as a trusted, indispensable partner within the healthcare media ecosystem.
 
In this highly visible role, the Manager will expand executive-level connectivity across Publicis Health Media, collaborating closely with agency partnership leads and cross-functional internal teams to drive alignment, accelerate growth, and maximize joint business impact. This person will be accountable for meeting and exceeding agency-driven bookings and revenue targets while proactively identifying new opportunities to grow epocrates’ footprint.
 
Acting as the executive point of contact for one of epocrates’ largest agency partners, the Manager of Agency & Media Partnerships will cultivate deeper partnerships and unlock incremental revenue through high-impact engagements such as strategic business reviews, executive roundtables, innovation sessions, and leadership forums. The ideal candidate is a proactive, strategic relationship builder with deep experience navigating large pharma agency networks and influencing senior stakeholders to advance shared business objectives.
 
The Team: epocrates, Inc., an athenahealth company, is recognized for developing the #1 medical application among U.S. physicians for clinical content, practice tools, and health industry engagement at the point of care. epocrates has established a loyal network of more than one million health care professionals, including 50 percent of U.S. physicians, who routinely use its intuitive solutions to help streamline workflow and improve patient care. More than 1 million healthcare providers rely on epocrates and there are significant investments being made in product technology and innovation, and this year is a fantastic opportunity for marketing to re-energize the brand for customers, users and prospects. We are looking for the right candidate to help us reach our full potential this year and in the future.
 
Job Responsibilities
 
Build and strengthen relationships with senior leadership and key decision-makers across Publicis Health Media.
 
Develop and execute a strategic engagement plan that positions epocrates as a trusted executive-level partner.
 
Serve as a strategic advisor by providing thought leadership and insights that support agency and brand objectives.
 
Own and exceed revenue, bookings, and growth targets for Publicis Health Media and associated agencies.
 
Partner with agency leadership and internal teams to develop long-term commercial strategies.
 
Identify whitespace opportunities to expand epocrates’ presence within agencies and their client portfolios.
 
Lead high-value engagements including executive offsites, roundtables, and industry events.
 
Ensure alignment between epocrates’ solutions and agency media strategies to drive long-term partnership success.
 
Position epocrates’ capabilities and innovations as solutions to agency and brand challenges.
 
Collaborate with Sales, Marketing, Product, and Customer Success teams to support agency needs and campaign execution.
 
Provide insights on agency trends, competitive dynamics, and market opportunities to inform GTM strategy and product development.
 
Advocate for agency feedback within epocrates to increase product relevance and business impact.
 
Track partnership performance through KPIs and communicate insights across internal stakeholders.
 
Represent epocrates at major industry conferences, agency leadership meetings, and executive networking events.
 
Serve as a brand ambassador, elevating awareness and credibility within the healthcare media and agency ecosystem.
 
Typical Qualifications
 
Bachelor’s degree in a relevant field or equivalent professional experience.
 
8+ years of experience in agency partnerships, media sales, or strategic business development.
 
Experience building and managing relationships within major pharma agency networks.
 
Proven track record of exceeding revenue targets through strategic account management.
 
Strong understanding of healthcare media, digital advertising, and agency operating models.
 
Demonstrated success leading high-impact business engagements and strategic negotiations.
 
Proven experience collaborating with executive and strategy teams within healthcare-focused agencies.
 
Expected Compensation $90,000 - $154,000
 The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.
 
About athenahealth
 
Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients — powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
 
Our company culture: Our talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.
 
Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.
 
What we can do for you: 
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
 
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
 
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
 
Learn more about our culture and benefits here: athenahealth.com/careers
 https://www.athenahealth.com/careers/equal-opportunity

Manager of Agency & Media Partnerships - epocrates

Pritchard Industries

<div>One Times Square

Assistant Site Operations Manager

Pay Rate $80,000.00/yr 


BASIC FUNCTION

Pritchard Sports &amp; Entertainment Group is looking for an experienced Assistant Site Operations Manager for our Sports and Entertainment venue, in New York, New York. This role will report to the Site Operations Manager and will be responsible for assisting the overseeing of cleaning/janitorial duties and staff.

In this role, you will help manage all housekeeping personnel, including managers, supervisors, leads, general staff, event and post staffing, and contract labor to ensure the cleanliness of the facility and ensure maximum service and quality standards are achieved.

ORGANIZATIONAL RELATIONSHIP

The Assistant Site Operations Manager reports to the Site Operations Manager and receives their work assignments and supervision from the same.

SPECIFIC RESPONSIBILITIES AND OBJECTIVES
<ul>
<li>Plans and coordinates all aspects of the cleaning operations, including daily housekeeping services, event cleaning services and post event (night) cleaning services.</li>
<li>Trains, plan, schedules and assigns full and part-time employees.</li>
<li>Ensure all supplies, equipment, and labor are available to complete assigned tasks.</li>
<li>Assigns Team Leaders to set up equipment before start time and that equipment is properly stored at the end of the shift.</li>
<li>Checks in cleaning staff and makes sure staffing meets the required level.</li>
<li>Inspects cleaning staff before start time to ensure compliance with appearance standards.</li>
<li>Deploys cleaning staff to ensure all event areas open are properly staffed and maintained in clean and safe condition.</li>
<li>Directs cleaning staff and responds to the needs of the facility and guests.</li>
<li>Constantly walks the facility during the event to inspect that cleaning staff and service meet performance, quality, and safety standards.</li>
<li>Checks out the cleaning staff at the end of the shift.</li>
<li>Schedules cleaning staff for upcoming events and communicates work schedules.</li>
<li>Maintains records for shift including staff deployment forms, sign-in/sign-out forms, equipment allocation, labor reports, time cards, inspection reports, teamwork schedules, and safety reports.</li>
<li>Provide employee training and communicate company/client policies.</li>
<li>Maintain equipment in good condition.</li>
<li>Responsible for human resources concerns during shift which include assisting the Office Assistant and Site Operations Manager with hiring, interviewing, employee evaluations, disciplinary actions, and payroll concerns.</li>
<li>Use of general groundskeeping equipment including, but not limited to leaf blowers, brooms, ladders, scrub brushes various type of Industrial machinery, different types of cleaning solvents, and including use of required safety equipment</li>
<li>Will attend facility event planning meetings as directed.</li>
<li>Report maintenance and safety concerns immediately</li>
<li>Reports all accidents and injuries or incidents immediately</li>
</ul>
SKILLS AND QUALIFICATIONS
<ul>
<li>Client Relationships</li>
<li>Employee management</li>
<li>Budget Management</li>
<li>Available to work extended hours</li>
</ul>
PREFERED QUALIFICATIONS
<ul>
<li>Janitor/Cleaning experience is a plus.</li>
<li>College degree preferred but not required.</li>
<li>Bilingual (Spanish/English)</li>
</ul>
COMPENSATION AND BENEFITS
<ul>
<li>$80,000.00 a year</li>
<li>Medical, dental, and vision options</li>
<li>401K after one year</li>
<li>Cell Phone</li>
</ul>
Pritchard Industries participates in E-Verify.<h4 class="jobSectionHeader"> 
Experience</h4>
Preferred<ul><li>
2 - 3 years: Janitorial
</li></ul><h4 class="jobSectionHeader">Education</h4>
Required<ul><li>
High School or better</li></ul>
Preferred<ul><li>
Bachelors or better</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Leader: Inspires teammates to follow them</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Assistant Site Operations Manager

Fanatics

<div>
 
 Job Description
 
 
 
 
 Fanatics &mdash; Global leader in licensed sports merch, collectibles &amp; fan culture.
 
 
 
 Fanatics is rewriting what it means to be a modern brand in sports. Across licensed apparel, athlete collaborations, collectibles, live events, and global fan experiences, we&rsquo;re building a world where content helps drive the businesses. We&rsquo;re looking for a Junior Project Manager to help support and streamline the operational backbone of our social team.
 
 
 
 The Role
 
 
 
 The Junior Project Manager will partner closely with producers, creatives, and social strategists to help coordinate timelines, workflows, and cross-functional communication. This role is essential to keeping projects organized, on track, and moving efficiently through the pipeline.
 
 
 A successful candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, high-volume social environment.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Support project planning, timelines, and workback schedules for daily social content, campaigns, stunts, and cross-functional initiatives.
 </li>
 <li>
 Ensure tasks are assigned, deadlines are tracked, and deliverables move smoothly from intake through production.
 </li>
 <li>
 Maintain organized documentation for briefs, approvals, assets, project notes, and production details.
 </li>
 <li>
 Serve as a coordinator between the Social, Creative, Brand, Production, and Legal teams to ensure alignment on project requirements.
 </li>
 <li>
 Manage updates in project management tools (Airtable, Asana, Monday, etc.) and surface potential bottlenecks early.
 </li>
 <li>
 Assist producers with vendor coordination, scheduling, and logistics for shoots or content needs.
 </li>
 <li>
 Help prepare recaps, project trackers, and milestone updates for internal stakeholders.
 </li>
 <li>
 Support the social team during high-volume content windows (sports moments, tentpole events, stunts).
 </li>
 <li>
 Contribute to building and improving operational processes that help the team scale.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 +2 years of experience in project coordination or project management, preferably in social, creative production, marketing, or an agency environment.
 </li>
 <li>
 Strong organizational skills with the ability to keep multiple workstreams on track simultaneously.
 </li>
 <li>
 Excellent communication and follow-through.
 </li>
 <li>
 Comfortable working in a fast-paced environment with quick turnarounds.
 </li>
 <li>
 Ability to proactively identify issues, problem solve and/or escalate appropriately.
 </li>
 <li>
 Familiarity with social content creation workflows and basic understanding of platform formats.
 </li>
 <li>
 Strong attention to detail and ability to maintain clean documentation.
 </li>
 <li>
 Someone who is available for occasional travel or work outside regular hours (evenings/weekends for live events).
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in marketing, communications, project management, or related field.
 </li>
 <li>
 Experience with Airtable, Asana, or similar systems.
 </li>
 <li>
 Interest in sports, social media culture, or entertainment.
 </li>
 <li>
 Familiarity with production timelines and content approval workflows.
 
 
 </li>
 </ul>
 
 Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.
 
 
 
 The salary range for this position is
 
 $78,000 to $85,000
 
 , which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.
 
 
 
 About Us
 
 
 
 Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting &amp; Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
</div>

Jr. Project Manager, Social Media

SWA GROUP

<div>Qualifications:
<ul><li>3+ years providing administrative support to leadership/principals at a design firm (preferably landscape architecture)</li><li>
Ability to multitask and meet deadlines in a busy studio environment</li><li>
Proficiency in Microsoft Suite (and Adobe Creative Suite, if possible)</li><li>
Experience coordinating accounting processes</li></ul>
Responsibilities:
<ul><li>Greet guests and clients</li><li>
Answer calls forwarded by the office intern(s)</li><li>
Monitor studio email account, respond to general inquiries and forward RFPs to marketing coordinator and Managing Principal</li><li>
Provide occasional support to marketing coordinator</li><li>
Handle incoming and outgoing packages and distribute subtenant mail</li><li>
Maintain studio's cleanliness, order kitchen and office supplies, and manage minor maintenance</li><li>
Liaise with landlord and building super on building repairs</li><li>
Maintain office license, its alarm and keycards, and City Letters of authorization for business</li><li>
Manage office-wide contact list</li><li>
Maintain general office filing system</li><li>
Properly file proposals and executed contracts for projects you're involved in</li><li>
Manage and renew professional liability insurance and miscellaneous insurance</li><li>
Coordinate notary as needed</li><li>
Provide general and administrative support to principals, including keeping track of CEUs, contact lists, and drafting large documents</li><li>
Create travel itinerary for principals</li><li>
Assist with passport and visa applications for business travel</li><li>
Provide device and computer support to principals alongside IT director</li><li>
Oversee employee calendar, including employee remote schedules and time off</li><li>
Oversee timely submission of employee timesheets and assist principals with their timesheets</li><li>
Oversee all studio job postings, coordinate applicant interviews, orientation &amp; training</li><li>
Liaise between corporate and principals on yearly, in-studio performance reviews</li><li>
Liaise with corporate Admin, HR, IT, and Accounting departments</li><li>
Coordinate with other SWA office managers as needed</li><li>
Arrange catered lunches, holiday party, Staff Lunches, and team-building events</li><li>
Manage weekly events such as Hooch, Principals Lunches, and Finance Meetings</li><li>
Oversee studio billing process, projections, monthly reports</li><li>
Maintain and renew all state licensure for principals</li><li>
Keep studio within its allotted budget and exercise fiscal discipline when necessary</li><li>
Submit all purchases made with the corporate PEX card to Accounting department</li><li>
Manage cash lockbox and submit usage to Accounting periodically</li><li>
Coordinate with other SWA office managers as needed</li></ul></div>

Office Manager/Administrative Assistant

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