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office manager

Fratres Group

Job SummaryThe Office Manager oversees the daily administrative and operational functions of the office, ensuring a smooth, efficient, and professional work environment. This role includes managing resources, supporting leadership, and taking an active role in the recruitment, onboarding, and training of administrative staff.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative procedures</li><li>Oversee hiring, onboarding, and training of administrative and support staff</li><li>Supervise office staff, set performance expectations, and conduct evaluations</li><li>Develop and implement training programs to improve staff efficiency and skills</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and internal events</li><li>Handle internal and external communications and correspondence</li><li>Maintain organized filing systems (physical and digital)</li><li>Support HR functions including attendance tracking, basic payroll coordination, and policy implementation</li><li>Assist with budgeting, expense tracking, and invoice approvals</li><li>Ensure compliance with company policies, labor regulations, and health &amp; safety standards</li><li>Serve as a liaison between management, employees, and external partners</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field (preferred)</li><li>Proven experience as an Office Manager, HR Administrator, or similar role</li><li>Experience with staff recruitment, training, and performance management</li><li>Strong organizational, leadership, and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in office management software and MS Office</li></ul>Skills &amp; Competencies<ul><li>Leadership and team development</li><li>Training and coaching abilities</li><li>Problem-solving and decision-making</li><li>Attention to detail and confidentiality</li><li>Ability to work independently and proactively</li></ul>Job Type: Full-timePay: Rs70,000.00 per monthExperience:<ul><li>Management: 5 years (Required)</li></ul>Language:<ul><li>English Communication (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Office Manager

International Contests Center

Job description includes but not limited to:The Office Manager is responsible for overseeing the day-to-day administrative operations of the office, ensuring that it runs efficiently and smoothly. This role involves managing office activities, supervising administrative staff, coordinating with different departments, and maintaining a productive work environment.Key Responsibilities:Excellent communication and interpersonal skills.Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.Supervise and support administrative staff in their duties.Maintain and organize office records, files, and databasesHandle incoming calls, correspondence, and general inquiries.Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>MS Office: 2 years (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Female Office Manager

LancMall (PVT LTD)

We are searching for a perceptive, creative administrative manager to oversee office operations and administrative staff members.To succeed as an administrative AM, you should be focused on attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.Administrative AM Responsibilities:<ul><li>Supervising the day-to-day operations of the administrative department and staff members.</li><li>Hiring, training, and evaluating employees and taking corrective action when necessary.</li><li>Developing, reviewing, and improving administrative systems, policies, and procedures.</li><li>Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.</li><li>Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.</li><li>Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.</li><li>Collecting, organizing, and storing information using computers and filing systems.</li><li>Overseeing special projects and tracking progress towards company goals.</li><li>Building and expanding on skills by engaging in educational opportunities.</li></ul>Administrative AM Requirements:<ul><li>Bachelor&rsquo;s degree in business administration, management, or a related field.</li><li>Experience in a related field, such as management or financial reporting, preferred.</li><li>Exceptional leadership and time, task, and resource management skills.</li><li>Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.</li><li>Proficiency with computers, especially MS Office.</li><li>Ability to plan for and keep track of multiple projects and deadlines.</li><li>Familiarity with budget planning and enforcement, human resources, and customer service procedures.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

AM Admin

H Pharmacy Private Limited

Job description:Job Title: Management Trainee &ndash; Office CoordinatorCompany: H Pharmacy Department: Administration / Office Management Reports to: Office Manager / Senior AdministratorJob Summary:We are seeking a motivated and organized Management Trainee &ndash; Office Coordinator to join our team. This entry-level position is designed for recent graduates or individuals looking to build a career in office management and administrative leadership. The successful candidate will undergo structured training while supporting the daily operations of the office, ensuring efficiency, organization, and a professional work environment.Key Responsibilities:<ul><li>Assist in coordinating day-to-day office operations, including scheduling, communication, and administrative support.</li><li>Support senior staff with reports, documentation, data entry, and basic project management tasks.</li><li>Monitor and manage office supplies, inventory, and vendor relationships.</li><li>Serve as a liaison between departments to ensure smooth communication and workflow.</li><li>Help organize meetings, take minutes, and follow up on action items.</li><li>Participate in company training programs to develop leadership, communication, and managerial skills.</li><li>Maintain organized filing systems (digital and physical) and assist with document control.</li><li>Uphold office policies and contribute to improving administrative systems and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (or in final year of study).</li><li>Excellent organizational and time-management skills.</li><li>Strong communication (verbal and written) and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Eagerness to learn, with a proactive and positive attitude.</li><li>Ability to multitask and adapt in a fast-paced office environment.</li></ul>Preferred Skills (Not Mandatory):<ul><li>Internship or part-time experience in an office or administrative setting.</li><li>Knowledge of office equipment (printers, copiers, etc.).</li><li>Familiarity with project coordination or office management software.</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Female - Management Trainee

International Water Management Institute (IWMI)

<div>
 The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a talented individual to join its office in Lahore, Pakistan, as an Administrative Officer.
 
 
 The Administrative Officer will work closely with IWMI Pakistan team and ensure the uninterrupted facilities and administration services in IWMI Lahore office. The incumbent will maintain the sufficient stock levels of office supplies and consumables, initiate and supervise the periodic and need based office repairs and maintenance tasks, keep record of all IWMI Pakistan assets, will coordinate for asset verifications, movements and disposals. Where needed, initiate and complete the procurement tasks related to office operations in a proactive way.
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Record keeping of office assets, their movements, and disposals as per IWMI policies and guidelines; coordinate the physical verification of all IWMI assets twice a year and maintain office-wise and project-wise asset records as per IWMI and donor formats
 </li>
 <li>
 Ensure uninterrupted office facilities and maintain sufficient stocks of office supplies and consumables with accurate records of monthly consumption and reorders
 </li>
 <li>
 Regularly monitor the office building, garden areas, parking areas, and entry/exit points for regular maintenance, ensuring high-quality standards for cleanliness and functionality. Where procurement of goods, services, or works is needed, initiate and complete the procurement tasks in a proactive manner
 </li>
 <li>
 Maintain the continuous functionality of the office smart entry system, attendance records, and visitor logs; ensure uninterrupted provision of utilities and services including electricity, water, gas, telephone, backup generators, and rooftop solar system
 </li>
 <li>
 Liaise with IWMI service contractors to ensure that services are rendered according to the contracts in a timely manner and that their contracts are initiated and executed on time to avoid any disruption in services
 </li>
 <li>
 Responsible for the smooth functioning of office equipment and assets; where needed, arrange necessary repairs and maintenance
 </li>
 <li>
 Work closely with kitchen and janitorial services contractors to ensure that a high level of service is provided to the IWMI team and hygiene standards are maintained
 </li>
 <li>
 Work closely with the transport team and other operations staff for the provision of road and air transport services as per IWMI requirements
 </li>
 <li>
 Work closely with the Country Representative, Senior Manager Administration, Project Leaders, and Research Group Leaders for the arrangements of meetings, workshops, conferences, and hotel reservations for events or accommodation services according to IWMI requirements
 </li>
 <li>
 Ensure compliance with IWMI policies and procedures in performing duties
 
 
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 
 EDUCATIONAL QUALIFICATIONS &amp; EXPERIENCE:
 
 
 
 
 
 Essential,
 
 
 
 
 <ul>
 <li>
 Bachelor's or Master's degree in business administration, Business Management, Public Administration, or a closely related discipline.
 </li>
 <li>
 Minimum of five (05) years of working experience in similar capacity preferably within the development sector organizations
 
 
 </li>
 </ul>
 
 KNOWLEDGE, SKILLS &amp; ABILITIES:
 
 
 
 
 
 Essential,
 
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office package especially in Word &amp; Excel.
 </li>
 <li>
 Ability to demonstrate a customer-oriented, robust service delivery approach in proactive manner.
 </li>
 <li>
 A good team player and have ability and flexibility to adapt to change
 </li>
 <li>
 Good interpersonal skills and the ability to establish and maintain effective working relationships with individuals in a multicultural and multidisciplinary environment, demonstrating sensitivity and respect for diversity.
 </li>
 <li>
 Excellent oral and written language skills in English including effective listening and strong verbal and written communication abilities
 
 
 </li>
 </ul>
 
 
 Benefits
 
 
 
 
 This is a nationally recruited position and
 
 only Pakistan nationals
 
 will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&amp;D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.
 
 
 
 HOW TO APPLY:
 
 Apply for the position by following the application instructions at
 
 www.iwmi.org/jobs
 
 . We will be accepting applications through 24:00 (IST) on December 26, 2025 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
 
 
 
 IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.
 
</div>

Administrative Officer

Sharp Brains

We are seeking a highly organised, discreet, and proactive Female Executive Assistant to provide dedicated support to our Human Resources Manager. This is a critical role that serves as the backbone of the HR department, ensuring smooth operations, managing confidential information, and facilitating effective communication. The ideal candidate is a master of logistics, a clear communicator, and thrives in a dynamic, people-focused environment.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the HR Manager&rsquo;s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and reports on behalf of the HR Manager.</li><li>Organise and prepare for meetings, including drafting agendas, gathering documents, and taking minutes.</li></ul>HR Department Support:<ul><li>Assist with the coordination of the employee life-cycle events, such as new hire orientations, promotions, and exit interviews.</li><li>Help maintain and update HR records in our HRIS (Human Resources Information System) with a high degree of accuracy.</li><li>Support the recruitment process by scheduling interviews and coordinating communication with candidates.</li><li>Assist in the planning and execution of company-wide events, training sessions, and employee engagement initiatives.</li></ul>Confidentiality &amp; Project Management:<ul><li>Handle sensitive and confidential information with the utmost integrity and discretion.</li><li>Assist with special HR projects, such as policy updates, benefits enrolment, and diversity &amp; inclusion initiatives.</li><li>Conduct light research and compile data to support HR strategy and decision-making.</li></ul>What We're Looking For:<ul><li>English: Excellent written and spoken English</li><li>Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within an HR department or supporting senior leadership.</li><li>Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with HRIS platforms (e.g., Workday, BambooHR, ADP) is a strong plus.</li><li>Exceptional Communicator: Outstanding verbal and written communication skills, with the ability to interact professionally with employees at all levels.</li><li>Organizational Mastermind: Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly in a fast-paced environment.</li><li>Discretion &amp; Trustworthiness: A proven ability to handle highly sensitive and confidential information with integrity and sound judgment.</li><li>Proactive &amp; Resourceful: A self-starter who can anticipate needs, take initiative, and solve problems independently.</li><li>Empathy &amp; Interpersonal Skills: A genuine interest in people and a supportive, empathetic demeanor.</li></ul>Job Types: Full-time, InternshipWork Location: In person

Executive Assistant to HR Manager (Female)

Dubizzle Labs

<div>
 At Dubizzle Labs, we're on an exciting journey to expand our engineering office in Pakistan, which already consists of a talented team of 400+. We are actively seeking individuals who have a passion for learning, a drive for performance, and a commitment to sharing knowledge. Our focus is on creating a high-quality engineering environment with the primary goal of delivering exceptional value to our customers.
 
 
 We are looking for a detail-oriented and proactive
 
 Senior Executive Admin
 
 to support our daily office operations. The ideal candidate will play a key role in ensuring smooth day-to-day functioning of the office, handling vendor coordination, assisting with administrative tasks, and supporting employees across different functions.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Ensure cleanliness, security, and functionality of the office environment.
 </li>
 <li>
 Provide support to Front Desk Officers (FDOs) and office support staff in managing daily operations.
 </li>
 <li>
 Assist in scheduling and monitoring office support activities (Front Desk, Office Boys).
 </li>
 <li>
 Support travel and accommodation arrangements for employees.
 </li>
 <li>
 Assist in managing utility bills, office expenses, reimbursements, and related documentation.
 </li>
 <li>
 Help organize internal events and activities, ensuring smooth logistics and coordination.
 </li>
 <li>
 Maintain accurate filing systems, records, and correspondence.
 </li>
 <li>
 Track and maintain inventory of office supplies and ensure timely restocking.
 </li>
 <li>
 Liaise with vendors and service providers for office maintenance, repairs, and supply procurement.
 
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 2&ndash;3 years of experience in administrative or office support roles.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Basic knowledge of vendor coordination and procurement processes.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 High level of attention to detail and accuracy.
 </li>
 <li>
 Positive, can-do attitude with a proactive approach to problem-solving.
 </li>
 </ul>
</div>

Admin Executive

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