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office manager

Total Techno

Job OverviewWe are a Media &amp; Advertising Agency seeking a highly organized and professional Office Manager to take full responsibility for all office operations and provide direct administrative support to the Chief Executive Officer (CEO). The ideal candidate will manage daily office activities, coordinate internal departments, and handle client contract follow-ups with a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Take full responsibility for all office operations and daily administrative management</li><li>Provide direct administrative and organizational support to the CEO</li><li>Manage, prepare, organize, and follow up on client contracts and agreements</li><li>Communicate with clients regarding contracts, renewals, and required documentation</li><li>Handle all office correspondence, including calls and emails, in English and Arabic</li><li>Coordinate between all departments (Design, Marketing, Sales) to ensure smooth workflow</li><li>Prepare reports, summaries, and professional presentations for management</li><li>Maintain proper filing, documentation, and confidentiality of all contracts and records</li><li>Manage office suppliers, requirements, and administrative processes</li><li>Track deadlines, follow-ups, and priorities related to clients and management</li></ul>Job Requirements<ul><li>Female candidates only</li><li>Minimum 3 years of experience as an Office Manager, Executive Assistant, or similar role</li><li>Fluent in English and Arabic (spoken and written) &ndash; Mandatory</li><li>Proven experience in contract coordination and client follow-up</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Excellent command of Microsoft Office (Word, Excel, Outlook &amp; PowerPoint)</li><li>Ability to prepare professional presentations</li><li>Previous experience in a Media, Advertising, or Marketing Agency is highly preferred</li></ul>Working Hours<ul><li>Monday &ndash; Friday: 8:30 AM &ndash; 5:30 PM</li><li>Saturday: 8:30 AM &ndash; 4:00 PM</li><li>Sunday: OFF</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per month

Office Manager

Nationwide Middle East Properties LLC

<div>
 
 
 Job Title:
 
 Office Manager
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Company:
 
 Nationwide Middle East Properties (Nationwide MEA)
 
 
 
 
 
 
 About Us
 
 
 
 Nationwide Middle East Properties (Nationwide MEA) is a leading real estate agency and property management firm in the UAE. We are dedicated to delivering smart, value-driven, and innovative solutions to developers, owners, and tenants. As we continue to expand, we are looking for a highly organized and strategic Office Manager to serve as the operational backbone of our headquarters.
 
 
 
 
 
 
 The Role
 
 
 
 We are seeking a seasoned Office Manager with a talent for orchestration and process optimization. In this pivotal role, you will not just manage the office; you will act as the strategic bridge between our diverse departments (Sales, Property Management, Finance, and HR). You will be responsible for streamlining internal communication, ensuring operational excellence, and delivering high-level reporting that aids executive decision-making.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Cross-Departmental Coordination:
 
 Act as the central link between departments to ensure smooth workflows and consistent communication. Facilitate inter-departmental meetings and follow up on action items to ensure company-wide alignment.
 </li>
 <li>
 
 Advanced Reporting &amp; Analysis:
 
 Design and generate comprehensive operational reports. You will monitor KPIs, track administrative performance, and present data-driven insights to senior management.
 </li>
 <li>
 
 Operational Management:
 
 Oversee the day-to-day administrative operations of the office, ensuring facilities, supplies, and support services meet the highest standards of efficiency.
 </li>
 <li>
 
 Process Improvement (Zoho):
 
 Leverage
 
 Zoho
 
 applications (Zoho Books, Zoho CRM, etc.) to digitize and automate administrative workflows. Champion the use of these tools to improve accuracy and speed across the admin team.
 </li>
 <li>
 
 Policy Implementation:
 
 Assist in the development and enforcement of office policies and procedures, ensuring compliance and best practices are followed.
 </li>
 <li>
 
 Team Leadership:
 
 Mentor and supervise administrative support staff (receptionists, runners, etc.), fostering a culture of professionalism and helpfulness.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field is
 
 mandatory
 
 .
 </li>
 <li>
 
 Experience:
 
 Minimum of
 
 6+ years
 
 of progressive experience in administrative management or office management roles.
 </li>
 <li>
 
 Technical Skills:
 
 </li>
 <li>
 
 Zoho Experience:
 
 Previous experience working with the Zoho ecosystem is highly preferred and will be considered a strong advantage.
 </li>
 <li>
 
 Reporting:
 
 Exceptional skills in Microsoft Excel (advanced formulas, dashboarding) and creating executive-level presentations.
 </li>
 <li>
 
 Soft Skills:
 
 </li>
 <li>
 
 The "Bridge" Factor:
 
 Outstanding interpersonal and conflict-resolution skills, with the ability to collaborate effectively with diverse teams and personalities.
 </li>
 <li>
 
 Strategic Thinking:
 
 Ability to look beyond daily tasks and identify long-term operational improvements.
 </li>
 <li>
 
 Language:
 
 Professional proficiency in English (verbal and written).
 </li>
 </ul>
 
 
 
 
 
 Why Join Nationwide MEA?
 
 
 <ul>
 <li>
 
 Impact:
 
 Play a central role in shaping the operational efficiency of a leading real estate firm.
 </li>
 <li>
 
 Growth:
 
 Work in a dynamic environment where your strategic inputs are valued.
 </li>
 <li>
 
 Culture:
 
 Join a team built on transparency, responsibility, and excellence.
 </li>
 </ul>
 
 
 
 
 
 Nationwide MEA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 
 
</div>

Want More

Overview Office manager position based in Abu-Dhabi, UAE. The ideal candidate has a minimum of 3 years of management experience in an office environment and is willing to work in a fast-paced setting. Salary for this position is 1600 AED and we are open to considering foreign applicants. Responsibilities <ul><li>Manage office operations, including staff supervision and administrative support.</li><li>Oversee budgeting, planning meetings and events, and scheduling appointments.</li><li>Prepare reports, documents, and presentations.</li><li>Order supplies and manage facilities maintenance and security issues.</li><li>Resolve customer service issues and provide professional communication with all levels of staff.</li><li>Train new employees on office procedures and protocols.</li></ul> Qualifications <ul><li>Minimum of 3 years of management experience in an office environment.</li><li>Willingness to work in a fast-paced environment.</li><li>Excellent organizational skills and ability to multitask.</li><li>Strong communication and interpersonal skills; ability to work with all levels of staff.</li><li>Ability to handle difficult situations with tact, diplomacy, and professionalism.</li></ul> Additional Information You will be part of a vibrant, international atmosphere with opportunities for growth and development.

Office manager

Archer

Join or sign in to find your next job Join to apply for the Office Manager, UAE role at ArcherJoin to apply for the Office Manager, UAE role at ArcherArcher is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise. Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members. What you'll do: <ul><li>Oversee day-to-day office operations and serve as the UAE team's go-to for coordination and logistics.</li><li>Support local marketing campaigns, event execution, and stakeholder engagement in the UAE.</li><li>Manage vendor relationships, office procurement, and administrative functions.</li><li>Assist with hiring coordination, onboarding processes, and scheduling.</li><li>Prepare presentation decks, briefing documents, and team reports.</li><li>Track and follow up on key project deliverables across teams. </li></ul>What you need: <ul><li>Experience in business operations, administration, or project coordination</li><li>Highly organized and resourceful with strong attention to detail</li><li>Excellent communication and problem-solving skills</li><li>Able to handle multiple projects and stakeholders in a fast-paced environment</li><li>Fluency in English and Arabic required</li><li>Based in UAE with ability to support activities across Abu Dhabi and Dubai </li></ul>Bonus Qualifications: <ul><li>Experience in mobility, aviation, or transport sectors</li><li>Comfortable using productivity and project tracking tools</li><li>Early career experience in management consulting or investment banking </li></ul>Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer's People Team at . Reasonable accommodations will be determined on a case-by-case basis. Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy. Archer is unable to provide work visa sponsorship for this position at the present time. Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws. Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to . All employment processes are managed by the Archer People Team. Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Administrative</li><li> Industries Airlines and Aviation</li></ul>Referrals increase your chances of interviewing at Archer by 2x Sign in to set job alerts for "Office Manager" roles. 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Office Manager, UAE

Accor

<div><div>Company Description</div> 
Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com
Do what you love, care for the world, dare to challenge the status quo!
#BELIMITLESS
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
What&rsquo;s in it for you:<ul><li>
Employee benefit card offering discounted rates in Accor worldwide.</li><li>
Learning programs through our Academies.</li><li>
Opportunity to develop your talent and grow within your property and across the world!</li><li>
Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21</li></ul><div> 
Job Description</div> 
<ul><li>
Review and update the Logbook.</li><li>
Be smart, well groomed and maintain a friendly and cheerful disposition all the times.</li><li>
Report regularly on happening to GRM.</li><li>
Maintain associate relations.</li><li>
Resolve guest complaints.</li><li>
Ensure the services are up to the required standard.</li><li>
Smooth check-in / check-out procedures.</li><li>
Check hotel situation, occupancy, functions, groups and VIPs.</li><li>
Co-operation with hotel&rsquo;s Departments Housekeeping, Engineering, F&amp;B etc.</li><li>
Attend training classes as per schedule</li><li>
Show fullest cooperation and respect within the team and other departments</li><li>
Is aware of the daily activities and has product knowledge of all the hotel facilities</li></ul>
Responsibilty &amp; Authority 
Internal:
Works in harmony with related staff, General Manager (for Info), FO Manager (for guest history, VIP's)
External:
Clients of the Hotel.
Materials:
All IT related equipment allocated to the position. 
More detailed duties and responsibilities are listed attached in form of a checklist and are not meant to be complete. Local legislation and requirements may ask for adaptation and amendments. To fulfill the duties the jobholder is given the relevant authority to reach the goals by the Fornt Office Manager/ General Manager of the Hotel operation 
 Main Duties and Responsibilities: 
<ul><li>
Prepare for daily VIPs arrivals in terms of room allocation, amenities and special requests of Guests.</li><li>
Keep Mis-en-place ready for VIP arrival (Reg.-cards, room keys, welcome drink)</li><li>
Register and process check in/out for all VIPs guests efficiently and professionally.</li><li>
Escort VIP gussets to their rooms.</li><li>
Update guest information into the computer after a complete check in.</li><li>
Accountable for cashiering duties, foreign exchange transactions, night audits tasks and settlement upon Guests&rsquo; departure.</li><li>
Handles walk in counter reservation at all times and process call in reservation when room reservations section is closed</li><li>
Provide friendly sand courteous service to guest and respond promptly to all requests and inquiries at all time</li><li>
Resolve guests complaints/ requests and liaise with the department concerned to ensure immediately follow up</li><li>
Handle issuance of guest room key cards and ensure effective control for guest security.</li><li>
Ensure that all messages, mails and packages are delivered to the guest room.</li><li>
Assist at the Information counter, Foreign Exchange and Business centre, as and when assigned.</li><li>
Have knowledge of the hotel rate codes, package, segmentation, discounts and how to handle each.</li><li>
Maintain continuous contact with hotel guest to ensure that any problem or complain are handle efficiently &amp; courteously.</li><li>
Follow up with Bell desk regards shuttle Bus.</li><li>
Daily courteous calls to VIP rooms, so too with other guests.</li><li>
Report any unusual occurrences or requested to manager.</li><li>
Be aware of the hotel accident Prevention Policies.</li><li>
Ensure the cleanliness and neatness of front office area.</li><li>
Review log book, verify outstanding and follow up pending. Identify if any special assignment for the day</li><li>
Check Hotel situation, occupancy, functions, groups, VIPs.</li><li>
Re-announce VIP rooms to Housekeeping and F&amp;B departments.</li><li>
Check if all departure details for the day have been taken, as well as for the next day.</li><li>
To arrange for bouquets, cake and cards in case of guest&rsquo;s anniversary and birthdays.</li><li>
Check VIP rooms after amenities are placed.</li><li>
Coordinate with the lobby manager regards arrival &amp; departure transport arrangements for the day.</li><li>
File daily guest relations report and documents systematically.</li><li>
At the end of the shift or the day, he has to communicate all information that the next shift has to know for a well running of the operations.</li></ul>
General/ Miscellaneous<ul><li>
Co-ordination and information with the Housekeeping, Engineering and Guest Relations team.</li><li>
Ensures all staff is thoroughly familiar with the Hotel&rsquo;s emergency procedures and in a state of preparedness for any emergency which may occur.</li><li>
Execution of regular technical/skills training. Is responsible for setting up and maintaining ongoing training programs in the Rooms Division in conjunction with the Director of HR and the Training Manager.</li><li>
Reviews Duty Manager/Night Manager book daily and takes corrective action when necessary. Also reviews switchboard logbook daily.</li><li>
He/she is familiar with all related company documentation and especially with the relevant Operational Standards Manual for his/her field of responsibility.</li><li>
Assumes responsibility of Duty Manager when scheduled to do so.</li><li>
Other duties as assigned.</li></ul><div> 
Qualifications</div> 
<ul><li>
Bachelor's degree in Hospitality Management or related field (strongly preferred)</li><li>
Minimum 3 years of experience in Front Office or Food and Beverage management in the hospitality industry</li><li>
Proficiency in English and Arabic (verbal, written, and reading)</li><li>
Expert knowledge of Fidelio Opera Property Management System</li><li>
Advanced proficiency in Microsoft Office Suite</li><li>
Experience with stock control systems and budgeting</li><li>
Exceptional customer service and interpersonal skills</li><li>
Strong problem-solving and decision-making abilities</li><li>
Excellent communication skills at all levels of the organization</li><li>
Proven supervisory and team leadership experience</li><li>
Thorough understanding of hotel operations and guest services</li><li>
Familiarity with local culture and customs in Jeddah, Saudi Arabia</li><li>
Ability to work effectively in a multicultural environment</li><li>
Flexibility to work varying shifts, including weekends and holidays</li><li>
Strong attention to detail and organizational skills</li><li>
Ability to multitask and work efficiently under pressure</li><li>
Commitment to driving innovation and continuous improvement in guest services</li></ul><div> 
Additional Information</div> 
Your team and working environment:<ul><li>
Rixos Premium Saadiyat Island is a unique resort; where exclusivity and luxury define every experience, every time. Our luxurious family getaway is located on the pristine beach of Saadiyat Island with its clear blue waters and fine white sands overlooking the Arabian Gulf.</li><li>
At Accor, we are Heartists!</li></ul>
Are you ready to put your heart at the center of everything that you do? If so, then join our team of Heartists at Rixos Premium Saadiyat Island, every day, we look for opportunities to engage on a personal &amp; meaningful way with our guests and each other. We deliver heartfelt hospitality in an environment that is engaging, enthusiastic and professionally rewarding</div>

Assistant Front Office Manager

Archirodon Group N.V

<div>Company Description 
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy, Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor. 
Job Description 
Key Responsibilities:<ul><li>
Lead and supervise the technical office team, including engineers, draftsmen, and document controllers.</li><li>
Review, verify, and approve all technical submissions including shop drawings, material submittals, and method statements.</li><li>
Ensure all technical documents and designs comply with ADNOC standards and Oil &amp; Gas industry regulations.</li><li>
Coordinate with project managers, site engineers, procurement, and consultants for seamless technical execution.</li><li>
Liaise with ADNOC representatives, consultants, and clients for technical approvals and clarifications.</li><li>
Monitor and manage design changes, variations, and technical issues to avoid project delays or cost overruns.</li><li>
Ensure proper document control, version management, and timely submission of all technical documents.</li><li>
Provide periodic technical progress reports to management and project stakeholders.</li><li>
Support procurement in material selection, ensuring all materials comply with approved vendor lists (AVL) and ADNOC specifications.</li></ul> 

Qualifications 
Min Qualification: B.Tech / M.Tech or equivalent in any discipline
Work Experience: Senior level with Minimum 15 years of experience in the oil &amp; gas industry, with at least 5 years in a lead role 
Additional Information 
Knowledge &amp; Skills:<ul><li>
Strong knowledge of Oil &amp; Gas construction processes and engineering principles.</li><li>
Thorough understanding of ADNOC standards, specifications, and approval procedures.</li><li>
Proficient in reviewing and approving shop drawings, material submittals, and method statements.</li><li>
Experienced in technical software: AutoCAD, MS Project, Primavera, and MS Office.</li><li>
Excellent team leadership and management skills; able to supervise engineers, draftsmen, and document controllers.</li><li>
Strong coordination and communication skills with clients, consultants, and contractors.</li><li>
Effective problem-solving, decision-making, and multitasking abilities under tight deadlines.</li></ul></div>

Technical Office Manager

Vatic Labs

Overview We are an ambitious, high-growth firm expanding our presence in Abu Dhabi. We are looking for a versatile and experienced professional to establish and manage our HR function while overseeing the Abu Dhabi office operations. As the first dedicated HR hire in Abu Dhabi, you will play a pivotal role in building the foundations for our people strategy, ensuring compliance with ADGM regulations, and supporting our leadership team as we scale. Responsibilities Human Resources<ul><li>Manage end-to-end employee lifecycle, ensuring onboarding and offboarding processes are compliant with ADGM regulations and provide a seamless experience for staff.</li><li>Oversee recruitment logistics, including posting roles, scheduling interviews, and coordinating offers.</li><li>Coordinate payroll and benefits with external providers.</li><li>Develop and implement HR policies and processes aligned with UAE labor law and ADGM regulations.</li><li>Handle immigration, visas, and employee documentation.</li><li>Maintain HR records, policies, and processes to ensure compliance and scalability.</li></ul>Office Management<ul><li>Oversee day-to-day Abu Dhabi office operations, including facilities, vendors, and administrative support.</li><li>Ensure smooth coordination of executive schedules, travel, and company events.</li><li>Implement efficient office processes to support growth and ensure smooth coordination with global teams.</li><li>Act as the local point of contact for employees and visitors.</li></ul> Qualifications & Experience <ul><li>3-6 years of progressive HR and office management experience, ideally in a fast-growing or entrepreneurial environment.</li><li>Strong, hands-on knowledge of ADGM HR and compliance procedures.</li><li>Proven ability to manage end-to-end visa and immigration processes in the UAE.</li><li>Strong organizational, communication, and problem-solving skills.</li><li>Bachelor's degree in Human Resources, Business Administration, or related field; HR certification is a plus.</li></ul> What We Offer <ul><li>The opportunity to build and shape the HR and office management functions from the ground up.</li><li>A dynamic role in a growing firm at the intersection of finance, AI, and technology.</li><li>Competitive compensation and benefits package.</li></ul>

HR & Office Manager (UAE) Abu Dhabi

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Office Manager

Office Manager

Office manager

Office Manager, UAE

Assistant Front Office Manager

Technical Office Manager

HR & Office Manager (UAE) Abu Dhabi