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operations coordinator

Al Madeena Laboratory Soil & Material Testing

About UsAl-Madeena Engineering Laboratory was established in 2006, UAE. The laboratory provides soil investigation and materials testing services, including geotechnical fieldwork and laboratory analysis. All testing is carried out by qualified staff in accordance with relevant specifications and standards.Role PurposeThe Customer Operations Coordinator is responsible for handling client communication, organizing service requests, and maintaining accurate records. The role supports daily operations by coordinating between clients and internal teams to ensure tasks are scheduled, documented, and completed according to requirements.Main Responsibilities<ul><li>Receive and respond to client inquiries in a professional manner.</li><li>Schedule field investigations, laboratory testing, and related services.</li><li>Maintain and update service records, reports, and client files.</li><li>Coordinate with engineers, technicians, and field staff to align schedules.</li><li>Prepare basic documentation and assist in report submissions.</li><li>Monitor the progress of ongoing tasks and provide updates when required.</li><li>Support administrative functions related to client accounts, invoices, and payments.</li></ul>Requirements<ul><li>Previous experience in customer service, operations, or coordination.</li><li>Good communication and organizational skills.</li><li>Ability to manage multiple tasks and deadlines.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Accuracy and attention to detail in record-keeping and documentation.</li></ul>Job Type: Full-time

Customer Operations Coordinator

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
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 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
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 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
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 Purchase office supplies and equipment, maintaining proper stock levels.
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 Supervise general office functions and report regularly to management.
 </li>
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 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
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 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
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 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
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 Provide comprehensive administrative support across departments.
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 Follow up on administrative invoice payments for accurate financial reporting.
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 Track employee movements, including vacation schedules, ADM requests, and social security updates.
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 Ensure timely processing and follow-up on administrative purchase orders.
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 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
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 Organize events across the Middle East, including hotel bookings and visa processing.
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 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
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 Manage contract approvals and signatures using the Evisort platform.
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 Prepare monthly administrative provisions with full justification of related expenses.
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 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
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 Ensure a safe, clean, and compliant working environment.
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 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
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 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
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 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
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 Maintain custody and availability of all original and copy legal and contractual documents.
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 Assist with Evisort preparation and approvals for the Saudi Arabia team.
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 Lead and track contract approval workflows for Saudi Arabia.
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 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
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 Validate and proofread contract content to ensure compliance with internal SOPs.
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 Manage contract databases (hard and soft copies) for the region via Evisort.
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 Lead the regional contract database project as a centralized data source.
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 Maintain and update best practices, templates, and contract management guidelines.
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 Ensure proper filing and quick retrieval of all original contracts.
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 Validate distributor signatures on finalized contracts.
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 Liaise with the PRO for all legalizations and departmental document processing.
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 Coordinate with the PRO for the renewal of licenses for Saudi entities.
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 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
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 Participate in preparing the annual administrative budget and monitoring related expenses.
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 Conduct training on legal contract management and the corporate documentation system.
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 Ensure documentation and contract databases are updated with relevant teams.
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 Administer corporate GEMS system uploads for the TMEA region.
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 Provide audit support through documentation, retrieval, and system compliance.
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 Serve as a Securitate user supporting due diligence processes.
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 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
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 </ul>
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 </li>
 
 
 Required Education &amp; Skills:
 
 
 <ul>
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 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
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 Advanced computing skills including Word, Excel, Outlook email and Power point.
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 </ul>
 
 
 
 
 
 Key competencies:
 
 
 <ul>
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 Excellent written and verbal communication skills.
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 Excellent organizational and interpersonal skills.
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 Customer service orientation (internal and external customers).
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 Time/Project management skills and attention to details.
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 Multi-tasking/ Quick decision making.
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 Excellent time management skills and ability to multitask and prioritize work.
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 Respond to employees and customer queries and complaints.
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 Approachable and communicative.
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 </ul>
 
 
 
 
 
 Experience:
 
 
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 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
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 Knowledge of office management responsibilities, systems, and procedures.
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 Experience in different field is advantageous.
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 Experience of dealing with people at different levels throughout the organization and across the regions.
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 Experience of dealing and price negotiation with vendors/suppliers.
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 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Operations Coordinator

Mohammad Al Habib Real Estate Co. | محمد الحبيب العقارية

<div>
 
 Job Title: Operations Coordinator &ndash; Property Management (Gated Communities)
 
 
 Location: Riyadh
 
 
 Employment Type: Full-Time
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive Saudi National to join our property management team as an Operations Coordinator. This role is vital in supporting the Vice President of Operations to oversee the performance, service delivery, and operational excellence across fully serviced and gated residential compounds.
 
 
 
 
 
 The role requires a detail-oriented and analytical professional with strong leadership and communication skills, capable of coordinating across departments to ensure high standards of facility operations, tenant satisfaction, and asset performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Compound Operations Oversight
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 Monitor the daily operations of residential compounds, ensuring seamless service delivery (maintenance, security, housekeeping, landscaping, etc.).
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 Conduct on-site inspections and audits to assess quality, safety, and compliance.
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 Report operational risks, service failures, and recommendations to the VP Operations.
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 Performance Reporting &amp; Analysis
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 Collect and analyze KPIs from various departments to track service quality and operational efficiency.
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 Prepare detailed performance reports, dashboards, and executive summaries for management.
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 Provide insights based on trends, complaints, and cost analysis to support decision-making.
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 Cross-Departmental Coordination
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 Act as a central point of contact among departments (maintenance, leasing, customer service, procurement, finance).
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 Follow up on cross-functional tasks, ensure progress tracking, and report delays.
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 Coordinate meetings, agendas, and updates between VP Operations and internal teams.
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 Vendor Support &amp; Compliance
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 Support vendor performance monitoring and escalate non-compliance or SLA breaches.
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 Track contract renewals, service logs, and procurement timelines.
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 Assist in ensuring vendors comply with safety, legal, and quality requirements.
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 Resident Interaction &amp; Service Quality
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 Collaborate with customer service to track and resolve resident complaints and service requests.
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 Monitor response times and feedback to ensure a high level of resident satisfaction.
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 Support resident communication plans, surveys, and follow-up activities.
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 Documentation &amp; Policy Adherence
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 Maintain updated records for maintenance schedules, compliance certificates, operation manuals, and internal reports.
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 Ensure full adherence to company policies, safety protocols, and local municipal regulations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
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 Education:
 </li>
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 Bachelor&rsquo;s degree in Business Administration, Facility/Property Management, Engineering, or a related field.
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 <li>
 Experience:
 </li>
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 2&ndash;4 years in an operational or coordination role within residential compounds or property/facility management.
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 Prior exposure to gated community operations or serviced property environments is preferred.
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 Technical &amp; Professional Skills:
 </li>
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 Strong analytical and reporting skills (Microsoft Excel, PowerPoint, CAFM, or ERP systems).
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 Fluent in both Arabic and English.
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 Excellent coordination, follow-up, and problem-solving skills.
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 Ability to manage multiple tasks and departments under time-sensitive conditions.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
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 Proactive mindset with attention to detail
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 Clear communication and follow-through
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 Data-driven decision-making
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 Cross-functional collaboration
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 Strong ethics and professionalism
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 </ul>
 
 
 
</div>

Operations Coordinator – Property Management

Qiddiya | القدية

<div>
 Qiddiya Investment Company is at the forefront of transforming the entertainment landscape in Saudi Arabia, and we are seeking an Assistant Manager - Operations Coordinator for our Film Studio division. In this pivotal role, you will play a key part in the management and coordination of operations within our state-of-the-art film studio, supporting various film projects and initiatives.
 
 
 Your focus will be on ensuring efficient workflow and collaboration across departments, while managing schedules, resources, and logistics to ensure smooth production processes. This position offers the opportunity to work within a creative and dynamic team, contributing to the emergence of Qiddiya as a leading destination for film production in the region.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee the daily operations of the Film Studio, ensuring effective coordination between different departments involved in film production
 </li>
 <li>
 Assist in the planning and scheduling of studio resources, equipment, and personnel for various film projects
 </li>
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 Manage communication between production teams, directors, and external vendors to facilitate seamless operations
 </li>
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 Support the development and implementation of operational procedures and best practices within the studio environment
 </li>
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 Monitor studio activities and provide ongoing reports and insights on performance, resource utilization, and project progress
 </li>
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 Assist in budgeting and expense tracking for film projects, ensuring financial accountability and adherence to project budgets
 </li>
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 Stay updated on industry trends and emerging technologies that could enhance studio operations
 </li>
 <li>
 Act as a liaison between the studio team and senior management, providing updates and addressing any operational challenges
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Film Production, Media Studies, Business Administration, or a related field
 </li>
 <li>
 3-5 years of experience in operations coordination or project management, preferably within the film or entertainment industry
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple projects and deadlines effectively
 </li>
 <li>
 Excellent communication and interpersonal skills, with a focus on collaboration and relationship building
 </li>
 <li>
 Proficiency in project management software and tools, as well as Microsoft Office Suite
 </li>
 <li>
 Understanding of film production processes and workflows is highly desirable
 </li>
 <li>
 Ability to adapt in a fast-paced and dynamic environment, with a proactive problem-solving mindset
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Education: A Bachelor's degree in Business Administration, Project Management, Information Technology, or a relevant discipline
 </li>
 <li>
 Experience: At least 4 years of relevant experience as a Business Analyst involved in PMIS implementations or related projects
 </li>
 </ul>
</div>

Manager - Operations Coordinator - Film Studio - Culture SPA 240

Qiddiya Investment Company

<div>Qiddiya Investment Company is at the forefront of transforming the entertainment landscape in Saudi Arabia, and we are seeking an Assistant Manager - Operations Coordinator for our Film Studio division. In this pivotal role, you will play a key part in the management and coordination of operations within our state-of-the-art film studio, supporting various film projects and initiatives.
Your focus will be on ensuring efficient workflow and collaboration across departments, while managing schedules, resources, and logistics to ensure smooth production processes. This position offers the opportunity to work within a creative and dynamic team, contributing to the emergence of Qiddiya as a leading destination for film production in the region.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee the daily operations of the Film Studio, ensuring effective coordination between different departments involved in film production.</li>
<li>Assist in the planning and scheduling of studio resources, equipment, and personnel for various film projects.</li>
<li>Manage communication between production teams, directors, and external vendors to facilitate seamless operations.</li>
<li>Support the development and implementation of operational procedures and best practices within the studio environment.</li>
<li>Monitor studio activities and provide ongoing reports and insights on performance, resource utilization, and project progress.</li>
<li>Assist in budgeting and expense tracking for film projects, ensuring financial accountability and adherence to project budgets.</li>
<li>Stay updated on industry trends and emerging technologies that could enhance studio operations.</li>
<li>Act as a liaison between the studio team and senior management, providing updates and addressing any operational challenges.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Film Production, Media Studies, Business Administration, or a related field.</li>
<li>3-5 years of experience in operations coordination or project management, preferably within the film or entertainment industry.</li>
<li>Strong organizational skills with the ability to manage multiple projects and deadlines effectively.</li>
<li>Excellent communication and interpersonal skills, with a focus on collaboration and relationship building.</li>
<li>Proficiency in project management software and tools, as well as Microsoft Office Suite.</li>
<li>Understanding of film production processes and workflows is highly desirable.</li>
<li>Ability to adapt in a fast-paced and dynamic environment, with a proactive problem-solving mindset.</li>
</ul>Benefits<ul><li><ul>
<li>Education: A Bachelor&rsquo;s degree in Business Administration, Project Management, Information Technology, or a relevant discipline.</li>
<li>Experience: At least 4 years of relevant experience as a Business Analyst involved in PMIS implementations or related projects.</li></ul></li></ul></div>

Accutree Consulting

Job Title: Executive Assistant &amp; Operations Coordinator Location: Riyadh, Saudi Arabia.About UsWe are expanding in the MEA region and seeking an Entry-Level Executive Assistant &amp; Operations Coordinator to support our MEA VP and regional operations.Key Responsibilities<ul><li>Executive Support: Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li>Operations Coordination: Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li>Follow-up &amp; Accountability: Document action items from meetings and ensure timely execution.</li><li>Reporting &amp; Forecasting: Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li>Client &amp; Stakeholder Liaison: Serve as a point of contact for internal teams, clients, and external partners.</li><li>Office &amp; Event Management: Oversee office logistics, supplies, and event coordination.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Strong organizational, follow-up, and project coordination skills.</li><li>Excellent communication (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to interpret data and generate insights.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Adaptable, proactive, and able to thrive in a fast-paced environment.</li></ul>What We Offer<ul><li>Growth and career development opportunities.</li><li>A dynamic, inclusive, and supportive work environment.</li><li>Opportunity to make a meaningful impact in a rapidly growing cybersecurity company.</li></ul>Job Types: Full-time, Permanent

Executive Assistant & Coordinator

Confidential

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Retail Operations Coordinator is responsible for executing daily operational activities across branch locations, ensuring retail setups and vending machines are operating smoothly. This includes conducting site visits, performing quality checks, supporting promotions, maintaining brand standards, and gathering customer insights. This role is key to optimizing performance, driving customer satisfaction, and supporting expansion.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 1.Branch Visits &amp; Field Operations
 
 
 - Conduct regular visits to branch locations to audit retail setups (vending machines, shelves, kiosks, displays).
 
 
 - Ensure all machines are functional, clean, and fully stocked.
 
 
 - Monitor customer behavior, collect feedback, and report findings.
 
 
 - Train staff or partners on product knowledge and vending protocols (if needed).
 
 
 - Capture photos/videos for quality assurance and marketing support.
 
 
 
 
 
 2. Retail Execution &amp; Standards
 
 
 - Ensure that visual merchandising and branding meet company guidelines.
 
 
 - Assist in launching new product placements or seasonal promotions.
 
 
 - Coordinate signage, promotional materials, and pricing updates.
 
 
 
 
 
 3. Operational Support
 
 
 - Receive and inspect incoming products at branch locations to ensure quantity and quality match delivery documentation.
 
 
 - Report maintenance needs, low stock alerts, and technical issues to the operations or service team.
 
 
 - Support inventory reconciliation and stock movement from warehouse to site.
 
 
 - Collaborate with logistics and warehouse teams for stock replenishment planning.
 
 
 
 
 
 4. Performance Monitoring
 
 
 - Track sales performance of vending units or branch locations.
 
 
 - Identify underperforming areas and suggest improvement actions.
 
 
 - Compile weekly field reports with insights and action points.
 
 
 
 
 
 5. Expansion &amp; Setup Support
 
 
 - Assist in onboarding new branch locations.
 
 
 - Coordinate initial setup and merchandising of new vending points.
 
 
 - Support pilot programs and testing of new retail concepts or technologies.
 
 
 
 
 
 6. Profitability &amp; Sales Growth
 
 
 - Analyze product sales data to identify best-selling and underperforming items.
 
 
 - Work with sales and marketing to implement sales-boosting strategies.
 
 
 - Identify upselling and cross-selling opportunities at branch locations.
 
 
 - Recommend pricing adjustments or bundling strategies to maximize profits.
 
 
 - Monitor market trends and competitor activity to suggest new product offerings.
 
 
 - Support loyalty and promotional campaigns to enhance customer retention.
 
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 - Diploma or Bachelor&rsquo;s degree in Business, Retail Management, Marketing, or related field.
 
 
 - Minimum 2 years of experience in retail operations, field supervision, or FMCG.
 
 
 - Strong organizational and time management skills.
 
 
 - Ability to travel frequently across branches.
 
 
 - Proficiency in Microsoft Office (especially Excel, Outlook).
 
 
 - Strong communication and interpersonal skills.
 
 
 - Self-driven and solution-oriented.
 
</div>

Retail Coordinator

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886 operations coordinator jobs IN Riyadh

Customer Operations Coordinator

Operations Coordinator

Operations Coordinator – Property Management

Manager - Operations Coordinator - Film Studio - Culture SPA 240

Manager - Operations Coordinator - Film Studio - Culture SPA 240

Executive Assistant & Coordinator

Retail Coordinator