personal assistant

EMKAAN Architectural + Engineering Consultancy

<div>
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
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 Draft, review, and prepare correspondence, presentations, and reports on behalf of the CEO.
 </li>
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 Maintain accurate filing systems (digital and physical) for documents, contracts, and confidential records.
 </li>
 </ul>
 
 
 
 Communication &amp; Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen phone calls, emails, and inquiries, handling them when appropriate.
 </li>
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 Ensure clear communication flow and proactive follow-up on pending matters.
 </li>
 </ul>
 
 
 
 Travel &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Organize business travel itineraries, visas, flights, and accommodation for the CEO.
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 Plan and coordinate company events, board meetings, and executive functions.
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 Prepare agendas, minutes, and briefing materials for meetings.
 </li>
 </ul>
 
 
 
 Operational &amp; Business Support
 
 
 
 <ul>
 <li>
 Assist in project coordination, research, and preparation of business documents.
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 Track deadlines, key deliverables, and ensure timely follow-up on action items.
 </li>
 <li>
 Provide support in confidential HR and business matters as delegated by the CEO.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).
 </li>
 <li>
 3&ndash;5 years&rsquo; proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-Level Executives.
 </li>
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 Preferably a South African National, though other qualified applicants are welcome to apply.
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 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of discretion, confidentiality, and professionalism.
 </li>
 <li>
 Valid UAE Driving License is mandatory.
 </li>
 </ul>
 
 ________________________________________
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build relationships at all levels.
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 <li>
 Proactive, resourceful, and able to work independently with minimal supervision.
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 <li>
 Attention to detail with the ability to anticipate the CEO&rsquo;s needs.
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 <li>
 Resilient under pressure, with the ability to manage tight deadlines and shifting priorities.
 </li>
 </ul>
 
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 Reporting Structure
 
 
 
 <ul>
 <li>
 Reports directly to: Chief Executive Officer (CEO).
 </li>
 <li>
 Coordinates with: Senior Management, Department Directors, and External Stakeholders.
 </li>
 </ul>
</div>

Personal Assistant (PA) to the CEO

Novastela

<div>
 
 
 Job Title: PA /Office Manager
 
 
 
 
 Location:
 
 Business Bay, Dubai (must be based in Dubai). Opportunities to work from home.
 
 
 
 Industry:
 
 Financial Services.&nbsp;
 
 
 
 Reports to:
 
 Director.
 
 
 
 Employment Type:
 
 Ideally Full time we would look at Part Time (min 20 hours pw).
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organised, proactive, and professional
 
 PA/Office Manager
 
 to support the Director and oversee the smooth day-to-day operations of our Dubai office.
 
 
 
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director, including calendar management, meeting coordination.
 </li>
 <li>
 Updating and organising our CRM and back-office systems.
 </li>
 <li>
 Liaise with clients, candidates, and external stakeholders on behalf of the MD.
 </li>
 <li>
 Prepare reports, presentations, and other confidential documentation.
 </li>
 <li>
 Assist with both business and personal tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in a PA/Executive Assistant and/or Office Manager role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Familiarity with CRM systems and recruitment databases and accounting software is a plus (Bullhorn/Xero).
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary based on experience, health insurance and visa.
 </li>
 </ul>
 
 
 
</div>

Personal Assistant

GULF DIGITAL LLC

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per month

Personal Assistant to CEO

ABC Consultants

A semi-government office is looking for a bright trilingual (Arabic, English, and French) Office Manager/Executive Assistant to manage all office administration activities, as well as provide effective and efficient services in events and office management in the CEO's office. The ideal candidate will be required to deliver high-class administrative support to the CEO in terms of managing and controlling the office environment & coordinating with the CEO for planning and scheduling meetings and appointments. As well as managing the office, the role will also require supervision and management on all hotel, transport, and travel arrangements for the CEO. The candidate will report to the Head of Administration who will assign other responsibilities associated with this position. Job Skills Candidates applying for this position need to be fluent in Arabic, English, and French with a minimum of 7 years experience as an EA/PA to senior management and preferably experience of office administration within the UAE. Experience with VIP affairs is a must. It is crucial for the candidate to be self-efficient, organized, and capable of exercising independent judgment in a corporate environment. Discretion is a must, as the candidate will handle confidential information, data, and correspondence in the CEO's office. Candidates should have a recognized degree in business administration and/or management.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr8ksC7Sjjnbkd%2fnft4Z3Qhgk" width="0" height="0" />

Office Manager / Executive Assistant

AJAX SYSTEMS TRADING DMCC

Main responsibilities: <ul> <li>Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;</li> <li>Booking and arranging travel, transport and accommodation, visa support;</li> <li>Typing, compiling and preparing reports, presentations and correspondence;</li> <li>Housekeeping: dealing with delivery services, cleaners, suppliers;</li> <li>Dealing with a team of drivers and bodyguards;</li> <li>Taking responsibility of accounts and budgets (manager s personal accounting).</li> <li>Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.</li> </ul> Nice to have: <ul> <li>Managing repair works, choosing suppliers/contractors, comparing offers/pricing;</li> <li>Experience working as a PA to a senior manager in an organizational environment;</li> <li>Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;</li> <li>The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;</li> <li>Ability to interact effectively with kids and relatives of an executive officer;</li> <li>Working (or being at least acquainted with) 1C, financial monitoring reporting;</li> <li>Driving licence (B category).</li> </ul> We offer: <ul> <li>Competitive wages and a transparent motivation system</li> <li>Freedom to make decisions and implement ideas</li> <li>A zero-bullshit culture</li> <li>A strong and well-coordinated team of professionals</li> <li>Ambitious tasks and challenges</li> <li>Opportunity to work with the most recognized security system and develop your career</li> </ul>

The NOVA CLINIC

Role DescriptionMUST HAVE REAL ESTATE ADMIN EXPERIENCE. This is a full-time on-site role for a Real Estate Administrative Assistant located in Dubai. The Real Estate Administrative Assistant will be responsible for providing administrative support to the real estate team, handling customer service inquiries, managing communications, and assisting with day-to-day operations. Other roles include taking care of the contracts with developers, MOU, invoices and cold callingQualifications<ul><li>Strong Interpersonal Skills and Communication abilities</li><li>Confident to cold call</li><li>Has a driving license</li><li>Proficient in Customer Service and Administrative Assistance</li><li>Understanding of Real Estate both off plan and secondary</li><li>Minimum 3 years experience in an administrative role within the real estate industry</li></ul>Requirements:<ul><li>Minimum 3 years&rsquo; experience as a PA/EA, preferably in real estate or investment firms High level of organizational and communication skills Strong attention to detail and professional presentation Able to handle pressure, multitask, and work in a fast-paced, high-demand environment Discretion and loyalty are essential</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthExpected Start Date: 01/11/2025

Executive Assistant

Lendura Banking Consultant LLC

Personal Assistant / SecretaryLocation: Dubai, United Arab Emirates Job Type: Full-Time Experience: 1&ndash;3 years in Executive Assistant/Secretary/Admin roles (UAE experience preferred)About the Role We are seeking a highly organized Personal Assistant/Secretary to support senior management with day-to-day coordination, documentation, and stakeholder communication. The ideal candidate is discreet, detail-oriented, and able to manage multiple priorities with tight deadlines.Key Responsibilities<ul><li>Manage calendars: schedule meetings, appointments, and reminders; coordinate travel and logistics</li><li>Prepare, format, and proofread documents, letters, proposals, and meeting minutes</li><li>Maintain organized digital and physical filing systems; handle document control and versioning</li><li>Liaise with clients, partners, banks, and vendors; draft professional emails and follow-ups</li><li>Track tasks and deadlines; provide daily/weekly status updates to management</li><li>Coordinate internal meetings, prepare agendas, and compile action logs</li><li>Support HR/admin activities: onboarding checklists, attendance updates, basic record keeping</li><li>Handle confidential information with discretion and professionalism</li><li>Maintain office supplies, courier handling, petty cash logs, and basic expense documentation</li><li>Update simple trackers/CRM sheets for pipelines, inquiries, and submissions</li></ul>Requirements<ul><li>1&ndash;3 years of experience as a PA/EA/Secretary or Administrative Coordinator</li><li>Excellent written and verbal communication skills in English (Arabic/Hindi/Urdu is a plus)</li><li>Strong proficiency in MS Office/Google Workspace (Docs, Sheets, Slides), PDF editing, and e-filing</li><li>Fast and accurate typing; strong attention to detail and presentation</li><li>Proven ability to prioritize, follow through, and meet deadlines with minimal supervision</li><li>Professional etiquette, confidentiality, and stakeholder management skills</li><li>Bachelor&rsquo;s degree preferred; valid UAE driving license is an advantage</li></ul>Working Hours &amp; Benefits<ul><li>Hours: 10:00 AM &ndash; 7:00 PM</li><li>Weekly Off: Sunday</li><li>Public Holidays: As per UAE law</li><li>Compensation: Fixed salary + performance incentives (to be discussed during interview)</li></ul>How to ApplySend your CV to hr@lendurauae.com with the subject line: Personal Assistant/Secretary &ndash; Your Name. Please include your current location, visa status, notice period, and earliest joining date. Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED2,000.00 per monthApplication Question(s):<ul><li>visa status</li></ul>Experience:<ul><li>banking: 1 year (Preferred)</li></ul>Language:<ul><li>hindi english (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Personal Assistant/Secretary

Explore 23+ Pa in Dubai this October. Find roles across top companies and apply now to boost your career.

23 pa jobs IN Dubai

Personal Assistant (PA) to the CEO

Personal Assistant

Personal Assistant to CEO

Office Manager / Executive Assistant

Personal Assistant

Executive Assistant

Personal Assistant/Secretary