personal assistant

Guildhall

The Role
 At Guildhall we are delighted to be hiring on behalf of our client, a leading Real Estate Developer the role of PA / Communications Manager. We’re looking for a Communication Manager to support C-Suite leadership in Dubai. This is a unique opportunity to work closely with top executives, managing communications, projects, and ensuring seamless operations. Are you a detail-oriented professional with a flair for executive communication and project coordination? What you’ll be doing: - Organising and managing meetings, preparing agendas & capturing minutes - Turning minutes into actionable tasks and ensuring follow-through - Drafting correspondence, reports, and presentations for leadership - Coordinating strategic projects and tracking deliverables - Acting as the vital link between executives and stakeholders This is more than just an EA/PA role – it’s a chance to be at the heart of executive decision-making while driving project efficiency.
 
Requirements
 <ul>
<li>Strong background in corporate communications and/or project coordination - Excellent English communication (Urdu is a plus) - Organised, proactive, and able to thrive under pressure - Skilled with digital tools like Salesforce, Asana, or similar</li>
</ul>
About the company
 Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

PA / Communications Manager

Maison de Nova

Role overview We are seeking a highly organised and reliable personal assistant, who will also serve as front of house, to support the director and oversee the smooth, day-to-day running of the office. You will be responsible for managing the director&rsquo;s schedule and communications, assisting with project coordination, and ensuring the office operates efficiently. This includes overseeing studio organisation, liaising with clients and suppliers, and making sure all internal and external communications are clear, timely, and professional.Job Description:<ul><li>Ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the director are implemented.</li><li>Lodge required forms and annual returns to the accountant.</li><li>Review contractual agreements with suppliers</li><li>Daily workflow, calendar management (accepting and re-scheduling meetings and conference calls), answering phones, taking messages, and overall administrative support for the company.</li><li>Coordinate complex travel arrangements both domestic and international including itineraries, agendas, and visas</li><li>Prepare and process monthly expense reports. Manage incoming bills and statements related to expense report processing.</li><li>Support in administrative planning and coordinating of major meetings in relation to the company director.</li><li>Collects agenda topics as requested for meetings</li><li>Announcements and communications relevant to director and distribution, to appropriate team members.</li><li>Proactively handle any routine matters</li><li>Ad hoc general administrative duties</li><li>Facilitate shipping needs to domestic and international, when necessary</li><li>Support prep for director and team meetings (i.e. Design, Innovation and Strategy)</li></ul>Qualifications:<ul><li>Display professionalism, diplomacy and discretion when handling matters of a confidential nature.</li><li>Capable of handling confidential information.</li><li>Exhibit excellent communication, writing and organisational skills.</li><li>Must be highly organised and detail-oriented, while also being able to grasp the big picture.</li><li>Proactive work style to anticipate potential problems and requirements.</li><li>Capability to take independent action as appropriate using good judgment and discretion.</li><li>Strong computer skills are essential. Expertise on Google workspace, Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.</li><li>CRM tools knowledge would be preferred; such as (Hubspot, Monday and Trello).</li><li>A high degree of professionalism and a commitment to excellence are required.</li><li>A team-oriented individual who works effectively at all levels, and remains calm under pressure, thereby being a role model for others.</li><li>Good at follow-up and follow-through.</li><li>Comfortable dealing with all levels of employees and external contacts.</li><li>Capable of handling heavy work volume</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthExperience:<ul><li>PA: 6 years (Preferred)</li></ul>Language:<ul><li>English fluently (Preferred)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

PA / Front of House

GULF DIGITAL LLC

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per month

Personal Assistant to CEO

Howden

<div>
 
 The Personal Assistant (PA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, calls, and travel.
 </li>
 <li>
 Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
 </li>
 <li>
 Handle confidential information with discretion and maintain the highest level of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
 </li>
 <li>
 Support the CEO in managing stakeholder relationships across different countries in the region.
 </li>
 <li>
 Coordinate and prepare for regional leadership conferences, townhalls, and client events.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Team Coordination
 
 
 <ul>
 <li>
 Oversee administrative support within the CEO&rsquo;s office to ensure smooth operations.
 </li>
 <li>
 Manage expense reports, approvals, and budgets related to the CEO&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 
 Special Projects
 
 
 <ul>
 <li>
 Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years&rsquo; experience in an executive assistant or senior administrative role, ideally within the insurance sector
 </li>
 <li>
 Experience supporting C-suite or senior executives in a fast-paced, international environment.
 </li>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What do we offer in return?
 
 
 
 A career that you define, supported by a strong commitment to technical and soft skills training.
 
 
 We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.
 
 
 We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
 
 
 
 
 
 
 Our culture: People First
 
 
 
 Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.
 
 
 The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
 
 
 
 
 
 
 Diversity &amp; Inclusion
 
 
 
 At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.
 
 
 
</div>

Personal Assistant

MishiPay

<div>
 
 
 CEO's Personal Assistant
 
 
 
 
 Competitive salary and bonus, plus visa
 
 
 
 
 MishiPay, Retail SaaS
 
 
 
 
 Onsite five days a week and some remote working (irregular hours when necessary)
 
 
 
 
 Dubai (DIFC)
 
 
 
 
 
 
 MishiPay is an international, leading checkout technology company that allows shoppers to scan and pay for items with their smartphones or using MishiPay's industry leading, minimalist, kiosks. We are creating an enjoyable and convenient in-store shopping experience for consumers and leading retailers globally.&nbsp;&nbsp;
 
 
 
 
 
 We help bridge the gap between online and offline shopping, while providing valuable customer data for retailers to analyze and in doing so, we&rsquo;re impacting the face of retail on an international scale.&nbsp;
 
 
 
 
 
 
 The Role
 
 
 
 We&rsquo;re looking for a full-time Personal Assistant to support our CEO. This is a busy and varied role, supporting the Founder/CEO of a rapidly scaling international company who travels extensively and often works irregular hours.
 
 
 
 
 
 You&rsquo;ll definitely have experience working as a PA or EA in a fast-paced SME or supporting a senior executive or HNWI. This is NOT a 9-5 role. You must have excellent written and spoken English, strong organisational skills, and the resilience to thrive in a demanding environment. Arabic language skills would be a good advantage, and knowledge of Dubai also, but they are not essential. You will LOVE working in a busy environment, and be passionate about maintaining incredibly high standards in everything you do.
 
 
 
 
 
 This role involves being available outside of normal working hours, when required, to handle time-sensitive or business-critical matters &mdash; for example, booking urgent international travel, sorting visas, or rescheduling high-priority meetings. While it&rsquo;s challenging and dynamic, it&rsquo;s also an opportunity to support a global entrepreneur at the forefront of an exciting international business.
 
 
 
 
 
 It's essential that you'll have arranged multiple meetings per day, organised travel and accommodation directly, rather than using agents, managed an ever-changing diplomatically, arranged visas, events, accommodation, and be used to an ever-changing environment. This is not a role for someone who doesn't like dealing with issues at short notice, or being flexible enough to jump on a problem on an evening or weekend.
 
 
 
 
 
 Whilst this is a busy and multi-faceted position, it also means you get to work for an international company that&rsquo;s growing and impacting retail, and you&rsquo;ll support a global entrepreneur, in a role where no two days are the same.&nbsp;We&rsquo;ll also offer a competitive basic salary and bonus that reflects your hourly commitment.
 
 
 
 
 
 
 Responsibilities
 
 
 
 You will:
 
 <ul>
 <li>
 Manage the busy diary of our CEO, ensuring his schedule is maintained and up to date, and all meetings are prioritized and scheduled accordingly and appropriately, according to timezones.
 </li>
 <li>
 Ensure our CEO is kept up to date on his daily schedule at all times.
 </li>
 <li>
 Arrange and coordinate internal and external meetings, including executive and management meetings, Board meetings, external stakeholders and clients.
 </li>
 <li>
 Prepare and coordinate meeting collateral, materials, meeting agendas, minutes, presentations, and associated reporting.
 </li>
 <li>
 Be the face of MishiPay, meeting and greeting external guests, ensuring meeting rooms are booked, and visitors are looked after in a professional and friendly manner.
 </li>
 <li>
 Coordinate global travel arrangements, booking international flights and accommodation.
 </li>
 <li>
 Be the main point of contact or internal and external stakeholders, draft emails, and manage correspondence.
 </li>
 <li>
 Handle sensitive and confidential information, remaining professional at all times.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 
 As well as the experience and attitude outlined above, you will also have:
 
 <ul>
 <li>
 Multi-tasking skills.&nbsp;You'll be amazing at prioritising your workload and our CEO&rsquo;s requirements.&nbsp;
 </li>
 <li>
 An ability to work closely with all members of our international team, and build trust-worthy, collaborative relationships at all levels of seniority internally and externally.
 </li>
 <li>
 A strong academic background.&nbsp;
 </li>
 <li>
 Experience in managing schedules, diaries and international travel arrangements for senior individuals within a business.
 </li>
 <li>
 Strong IT skills, including Slack, MS Office, and Google-suite (Email/Drive/Calendar, etc)
 </li>
 <li>
 Excellent communication skills, written and spoken. You MUST have fluent English and ideally Arabic.
 </li>
 <li>
 A resilient, calm approach, it's essential that you won't get phased under pressure.
 </li>
 <li>
 Flexibility, perseverance and commitment to supporting the team as we grow.
 </li>
 <li>
 A real passion for tech startups!
 </li>
 <li>
 Be able to think on your feet to offer solutions where needed.
 </li>
 </ul>
 
 
 
 
 If you think you&rsquo;re the individual to support our CEO, you want to be part of an international, exciting business and make an impact, then please tell us more.&nbsp;
 
 
 
 
 
 You will work as a Personal Assistant or Executive Assistant. Executive Secretary or similar.
 
</div>

Personal Assistant to Chief Executive Officer

Orica

<div>
 
 
 About Orica
 
 
 
 
 
 
 
 
 
 At Orica, it&rsquo;s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world.
 
 
 
 
 
 
 
 
 It&rsquo;s an exciting time to join us &ndash; we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.
 
 
 
 
 
 
 
 
 
 About the role
 
 
 
 
 
 
 
 
 
 We are thrilled to announce an exciting opportunity as we seek our next
 
 Future Shaper
 
 to join us as a
 
 Personal/Executive Assistant
 
 ,
 
 based in Dubai
 
 .
 
 
 
 
 
 In this role, you will be an integral part of the Orica Global team, providing high-level administrative support to the Commercial team. Your primary goal will be to ensure smooth and efficient operations by managing schedules, coordinating meetings, handling correspondence, and assisting with various projects and tasks to support the team's objectives.
 
 
 
 
 
 If you are looking to advance your career and have the chance to support a dynamic team within Orica&rsquo;s global operations, this is the perfect opportunity for you.
 
 
 
 
 
 
 
 
 
 What you will be doing
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Managing the schedules and appointments of the Commercial team, ensuring efficient time management.
 </li>
 <li>
 Coordinating and organizing meetings, including preparing agendas, taking minutes, and following up on action items.
 </li>
 <li>
 Handling correspondence, including emails, phone calls, and other communications, on behalf of the team.
 </li>
 <li>
 Assisting with the preparation of reports, presentations, and other documents as needed.
 </li>
 <li>
 Supporting various projects and tasks to ensure the smooth operation of the Commercial team.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What you will bring
 
 
 
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant or in a similar administrative role.
 </li>
 <li>
 Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant software.
 </li>
 <li>
 A proactive and detail-oriented approach, with the ability to work independently and as part of a team.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What we offer
 
 
 
 
 
 
 
 
 
 As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.
 
 
 
 
 
 
 
 
 You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.
 
 
 
 
 
 
 
 
 
 We respect and value all
 
 
 
 
 
 
 
 
 
 Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone&rsquo;s contributions.
 
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.
 
 
 
</div>

Envision Consulting

<div>
 
 
 
 Job Title: Executive &amp; Personal Assistant
 
 
 
 
 
 
 
 Location
 
 
 : Dubai, UAE (with flexible hours to overlap with US &amp; EU time zones)
 
 
 
 
 Employment:
 
 
 Full-Time
 
 
 
 
 Start Date:
 
 
 Immediate
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized and adaptable Executive Assistant to support our partners and manage administrative and operational functions across entities in the UAE, Europe, and the east coast United States.&nbsp;
 
 
 
 
 
 
 
 This role requires a proactive, tech-savvy, and detail-oriented professional who thrives in a dynamic, high-performance environment. You will play a pivotal role in ensuring smooth day-to-day operations, managing internal and external communications, and supporting a wide range of business activities.
 
 
 
 
 In addition to your core responsibilities as an Executive Assistant, you will also provide personal assistance to senior partners by helping them streamline both their professional and personal commitments. You must be proactive, resourceful, trustworthy, and comfortable navigating diverse tasks with grace and precision.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Administrative &amp; Communication
 
 </li>
 <li>
 
 Manage executive calendars, schedule across time zones, prepare agendas/notes
 
 </li>
 <li>
 
 Monitor and manage shared and virtual inboxes; draft and respond to professional correspondence
 
 </li>
 <li>
 
 Liaise with clients, partners, counsel, and government offices/regulatory bodies
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Entity &amp; Compliance Support
 
 </li>
 <li>
 
 Maintain and organize digital filing systems (Dropbox, Google Drive)
 
 </li>
 <li>
 
 Assist with company filings
 
 </li>
 <li>
 
 Coordinate the preparation and stewardship of key corporate documents, including contracts, board actions, and compliance records
 
 </li>
 <li>
 
 Develop an understanding of the corporate structure and ensure proper governance
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Project &amp; Task Coordination
 
 </li>
 <li>
 
 Support basic updates to company websites (WordPress proficiency preferred).
 
 </li>
 <li>
 
 Manage and coordinate tasks with external stakeholders (vendor spreadsheets, invoices, receipts)
 
 </li>
 <li>
 
 Track internal tasks and deadlines; follow up with executives and external partners.
 
 </li>
 <li>
 
 Research and recommend productivity tools to streamline workflows.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Other Responsibilities
 
 </li>
 <li>
 
 Coordinate travel arrangements, bookings, and itineraries across time zones.
 
 </li>
 <li>
 
 Support occasional light travel or external tasks across the UAE&nbsp;
 
 </li>
 <li>
 
 Collaborate across multiple companies under shared ownership and management.
 
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 
 Fluency in English with excellent written and verbal communication skills.
 
 </li>
 <li>
 
 Based in Dubai, UAE, with flexibility for occasional in-person errands and light travel.
 
 </li>
 <li>
 
 Strong administrative and organizational skills; resourceful and proactive.
 
 </li>
 <li>
 
 Full proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 
 </li>
 <li>
 
 Familiarity with corporate governance, filings, and compliance.
 
 </li>
 <li>
 
 Ability to multitask and manage shifting priorities across time zones.
 
 </li>
 <li>
 
 Nice to Have:
 
 
 Prior experience supporting executives in multi-entity, multinational organizations, Basic knowledge of WordPress/web editing tools (e.g., Elementor or similar)
 
 </li>
 </ul>
</div>

Executive Assistant

Explore 22+ Pa in Dubai this October. Find roles across top companies and apply now to boost your career.

22 pa jobs IN Dubai

PA / Communications Manager

PA / Front of House

Personal Assistant to CEO

Personal Assistant

Personal Assistant to Chief Executive Officer

Personal Assistant

Executive Assistant