human resources assitant

sales assistant

personal and administrative assistant

DAL Studio

<p>Job Description</p><p>Position Title: Personal and Administrative Assistant</p><p>Reports To: CEO / Managing Director</p><p>Location: Kuwait</p><p>________________________________________</p><p>Position Overview</p><p>The Administrative Assistant &amp; Personal Assistant provides comprehensive support to the CEO/Managing Director and ensures smooth administrative and operational coordination within the Lighting &amp; Smart Home business. The role involves managing schedules, handling communications, maintaining documentation, and supporting project, client, and supplier activities to ensure efficiency and confidentiality at all times. Arab national or can speak and write Arabic and English.</p><p>________________________________________</p><p>Key Responsibilities</p><p>Executive &amp; Personal Support</p><ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate meetings with clients, suppliers, and internal teams.</li></ul><ul><li>Draft, review, and manage correspondence, reports, and official communications.</li></ul><ul><li>Handle confidential information with discretion and professionalism.</li></ul><ul><li>Coordinate travel arrangements, itineraries, and personal tasks as required.</li></ul><p>Administrative &amp; Office Management</p><ul><li>Maintain organized filing systems (digital &amp; physical) for contracts, invoices, supplier agreements, and client documents.</li></ul><ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li></ul><ul><li>Support recruitment coordination, onboarding, and HR documentation as required.</li></ul><ul><li>Liaise with internal departments (Finance, Projects, Warehouse, Sales) for smooth flow of operations.</li></ul><p>Client &amp; Supplier Coordination</p><ul><li>Serve as the point of contact for suppliers (local &amp; international) for quotations, contracts, and shipment follow-ups.</li></ul><ul><li>Assist in preparing proposals, presentations, and client communications.</li></ul><ul><li>Track and update supplier/client correspondence logs.</li></ul><p>Operational Support</p><ul><li>Support project managers with administrative tasks related to Lighting &amp; Smart Home installation schedules.</li></ul><ul><li>Monitor deadlines, purchase orders, and warranty documents to ensure compliance.</li></ul><ul><li>Assist in expense tracking and petty cash reconciliation.</li></ul><p>Accountabilities</p><ul><li>Ensuring 100% confidentiality and accuracy of executive schedules, documents, and communications.</li></ul><ul><li>Timely and professional handling of client and supplier requests.</li></ul><ul><li>Maintaining complete, up-to-date records of contracts, invoices, and communications.</li></ul><ul><li>Smooth coordination of administrative activities to reduce delays in operations.</li></ul><p>Competencies</p><ul><li>Organizational Skills: Ability to manage multiple priorities with accuracy and efficiency.</li></ul><ul><li>Communication: Excellent verbal and written English (Arabic is a plus); professional email and correspondence etiquette.</li></ul><ul><li>Technical Knowledge: Familiarity with Lighting &amp; Smart Home Systems (basic understanding of products, terminology, and project flow).</li></ul><ul><li>Confidentiality &amp; Integrity: Discreet handling of sensitive information.</li></ul><ul><li>Problem Solving: Ability to anticipate needs, provide solutions, and follow up proactively.</li></ul><ul><li>Tech-Savvy: Proficiency in MS Office, Google Workspace, and ERP/CRM systems (Odoo/Xero preferred).</li></ul><p>Key Performance Indicators (KPIs)</p><ul><li>Calendar &amp; Meeting Management: 95% accuracy in managing CEO&rsquo;s schedules and avoiding conflicts.</li></ul><ul><li>Documentation Accuracy: 100% compliance in filing, record keeping, and retrieval of company/supplier documents.</li></ul><ul><li>Communication Efficiency: Response to client/supplier/internal requests within 24 hours.</li></ul><ul><li>Operational Support: Timely preparation of reports, proposals, and meeting notes (at least 90% on-time delivery).</li></ul><ul><li>Confidentiality &amp; Professionalism: Zero breaches in handling sensitive executive information.</li></ul><ul><li>Process Support: Reduction of administrative delays by ensuring tasks are completed within agreed timelines.</li></ul><p>Job Type: Full-time</p><p>Pay: KD300.000 - KD400.000 per month</p>

Personal and Administrative Assistant

Tafares

<p>Secretary / Administrative Assistant</p><p>TAFARES Center for Nutrition Systems &amp; Therapeutic Nutrition is seeking a professional and organized Secretary to join our team in Al Aqilah, Kuwait.</p><p>The successful candidate will support daily administrative operations, coordinate schedules, and ensure smooth communication within the center.</p><p>Key Responsibilities</p><ul><li>Managing appointments and schedules</li><li>Handling phone calls, WhatsApp messages, and emails professionally</li><li>Preparing and organizing documents and records</li><li>Coordinating with management and team members</li><li>Following up on administrative tasks and daily reports</li><li>Maintaining confidentiality and professionalism at all times</li></ul><p>Requirements</p><ul><li>Previous experience as a secretary or administrative assistant preferred</li><li>Strong communication and organizational skills</li><li>Professional appearance and behavior</li><li>Basic computer skills (Word, Excel, email)</li><li>Ability to work on-site in Al Aqilah</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Security

Al Musallam Group

<p>Responsible for providing administrative support to the HR department. This role includes maintaining personnel records, supporting the onboarding process, and assisting in daily HR operations, including the use of the Odoo system. The assistant ensures smooth communication within the department and with employees, contributing to the overall efficiency of HR processes. Additionally, the HR Assistant supports the recruitment team by screening and uploading resumes according to the applied position.</p><p>Job Type: Full-time</p><p>Pay: KD300.000 - KD400.000 per month</p><p>Work Location: In person</p>

Human Resources Assitant

HRInvest

<div>
 <p>
  <strong>
   About the Client
  </strong>
 </p>
 <p>
  A dynamic burger concept food chain with multiple operational units across Kuwait. Committed to growth and innovation, the company is actively expanding its presence and introducing exciting new food concepts and brands to the market.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  This role provides comprehensive administrative and operational support to the CEO while ensuring the smooth and efficient running of the office. The CEO Assistant manages schedules, communications, and office coordination, supports executive-led initiatives, and works closely with internal and external stakeholders to uphold TABCOs values, policies, and professional standards across the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About You
  </strong>
 </p>
 <p>
  An ideal candidate would have the following:
 </p>
 <ul>
  <li>
   Bachelors degree in Business Administration, Office Management, or a related field, or an equivalent professional qualification
  </li>
  <li>
   Previous experience supporting senior management or C-suite executives
  </li>
  <li>
   Office management experience is an advantage
  </li>
  <li>
   Fluency in Arabic and English; additional languages are a plus
  </li>
  <li>
   High level of proficiency in Microsoft Office Suite
  </li>
  <li>
   Strong communication, report writing, and presentation skills
  </li>
  <li>
   Excellent organizational, record-keeping, and time-management abilities
  </li>
  <li>
   Ability to manage multiple priorities independently and with discretion
  </li>
  <li>
   Proactive, detail-oriented, professional, and highly confidential
  </li>
 </ul>
</div>


CEO Assistant

AC House company

<p>Interior Design Company &ndash; Kuwait</p><p>We are seeking a highly organized, confident, and professional Executive Secretary to support the Managing Director of a leading interior design company.</p><p>The ideal candidate will act as the Managing Director&rsquo;s right hand, ensuring smooth daily operations, effective communication, and coordination across internal and external stakeholders.</p><p><b>Key Responsibilities</b></p><ul><li>Provide full executive-level secretarial and administrative support to the Managing Director</li><li>Handle professional correspondence, communications, and follow-ups</li><li>Coordinate meetings, schedules, and appointments</li><li>Manage travel arrangements and itineraries</li><li>Assist in business communications, negotiations, and document preparation</li><li>Act as a key liaison between the Managing Director, clients, consultants, and partners</li><li>Maintain strict confidentiality and a high level of professionalism at all times</li></ul><p><b>Candidate Profile</b></p><ul><li>Candidate with a polished, professional presence</li><li>Well-organized, proactive, and confident personality</li><li>Able to manage multiple priorities and work under pressure</li><li>Professional service mindset with excellent communication skills</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree (minimum)</li><li>Previous experience as an Executive Secretary or Executive Assistant</li><li>Excellent written and spoken English Arabic is a plus</li></ul><p>Job Type: Full-time</p>

Executive Secretary to MD Office

<p>We are seeking a highly capable Executive Secretary to support the Managing Director in a fast-paced, professional business environment. This role requires exceptional judgment, discretion, and organizational strength. The successful candidate will serve as a central coordination point between the MD and internal/external stakeholders, ensuring smooth communication, efficient scheduling, and effective administrative support.</p><p>This position suits a confident professional who is proactive, polished, and comfortable operating at senior-management level</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and priorities with precision</li><li>Organize meetings, prepare agendas, and ensure follow-up on action points</li><li>Handle confidential documents, correspondence, and records with absolute discretion</li><li>Draft, review, and format professional letters, reports, emails, and presentations</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as the primary contact between the MD and clients, partners, and senior executives</li><li>Screen calls, emails, and requests, prioritizing matters requiring the MD&rsquo;s attention</li><li>Coordinate with departments to gather information and ensure timely responses</li><li>Support negotiation preparation by organizing documents and background materials</li></ul><p><b>Office &amp; Operations Support</b></p><ul><li>Arrange domestic and international travel, visas, and itineraries</li><li>Maintain an organized filing system (digital and physical)</li><li>Assist in tracking deadlines, commitments, and business follow-ups</li><li>Ensure the MD&rsquo;s office operates efficiently and professionally at all times</li></ul><p><b>Candidate Profile</b></p><p><b>Education &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree (mandatory)</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar senior support role</li><li>Experience supporting top management or business owners is highly preferred</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent written and spoken English (mandatory)</li><li>Strong organizational and time-management skills</li><li>High level of professionalism, confidence, and interpersonal skills</li><li>Ability to work independently and handle pressure with maturity</li><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul><p><b>Language</b></p><ul><li>English: Fluent (spoken &amp; written)</li><li>Arabic: Advantage, not mandatory</li></ul><p><b>Additional Notes</b></p><ul><li>Female candidates preferred</li><li>Professional appearance and strong business etiquette required</li></ul><p>Job Type: Full-time</p>

Executive Secretary Office of the Managing Director

Dar Al Shifa Hospital

<div><div><div><div><div><div><b>Purpose and Scope of the Job</b></div></div></div><div><br>
<div>
<p>Plans, directs, and evaluates all administrative and clinical activities within the Nursing Department in accordance with the hospital philosophy and objectives. Provides leadership and direction in developing and maintaining an environment of excellence that supports and empowers nurses at all levels. Monitors and oversees the strategic and operational direction of the Nursing Department. A member of the Hospital Senior Management Team.<br>
</p></div></div><br>
<div><div><div><b>Main Duties and Responsibilities/Performance Standards</b></div></div></div><div><br>
<div>
<div>1</div></div><div><br>
<div>
Demonstrates leadership and managerial skills and provides administrative guidance to the nursing staff.</div></div></div><div><br>
<div>
<div>2</div></div><div><br>
<div>
Develops annual operation plan for the nursing department in alignment with Dar Al-Shifa mission, vision and goals and in accordance to the community needs, and submit it for CEO&rsquo;s approval.</div></div></div><div><br>
<div>
<div>3</div></div><div><br>
<div>
Develops short term objectives at unit levels and evaluates progress on regular basis.</div></div></div><div><br>
<div>
<div>4</div></div><div><br>
<div>
Ensures that nursing services are provided in accordance with policies, procedures, and international accreditation standards with a focus on patient-and family-centered care.<br>
</div></div></div><br>
<div><div><div>5</div></div><div><br>
<div>
Develops organizational programs, reviews, approves and maintains policies and procedures as a standard reference for all nursing staff within Dar Al-Shifa hospital.</div></div></div><div><br>
<div>
<div>6</div></div><div><br>
<div>
Establishes and maintains liaison between nursing staff and medical and administrative staff as well as patients and their families to ensure effective coordination of efforts for optimal patient care. Reports to the Medical Administration on work related matters, as dictated by the applicable regulations of the Ministry of Health.</div></div></div><div><br>
<div>
<div>7</div></div><div><br>
<div>
Guides and directs staff in the nursing services, infection control, nursing quality, nursing and patient education and other staff members in subject matters including, but not limited to, problem solving, goal setting and developing strategies for implementing and evaluating results of Dar Al-Shifa business plans.</div></div></div><div><br>
<div>
<div>8</div></div><div><br>
<div>
Evaluates and makes appropriate changes in the nursing care delivery system and overall organization of the department, consulting the CEO on major and organizational changes.</div></div></div><div><br>
<div>
<div>9</div></div><div><br>
<div>
Develops annual nursing staffing plan in collaboration with the Human Resources Department.</div></div></div><div><br>
<div>
<p>10</p></div><div><br>
<p>
Investigates unusual occurrences/incidents on a timely manner, and makes/recommends changes as deemed required by the results.<br>
</p></div></div><br>
<div><div><p>11</p></div><div><br>
<p>
Coordinates with other leaders to ensure appropriate levels of supplies and materials are available; evaluates equipment needs and provides information to the Material Management Department; supports training on proper usage of equipment; and advises on appropriate maintenance and operation of equipment.</p></div></div><div><br>
<div>
<p>12</p></div><div><br>
<p>
Promotes the just culture among all the nursing staff that encourage reporting as well as be responsible and accountable for actions<br>
</p></div></div><br>
<div><div><p>13</p></div><div><br>
<p>
Chairs/participates in Nursing/Hospital committees, unit level staff meetings or special projects as requested by Hospital Management or to meet identified needs.<br>
</p></div></div><br>
<div><div><p>14</p></div><div><br>
<p>
Utilizes the Performance Improvement Program as the methodology for the formal evaluation of the services rendered by the Nursing Department.<br>
</p></div></div><br>
<div><div><p>15</p></div><div><br>
<p>
Evaluates quality of patient care services, functioning of assigned areas, and assesses attitudes and expressed needs of patients and staff to plan change.<br>
</p></div></div><br>
<div><div><p>16</p></div><div><br>
<p>
Ensures orientation, training and continuing education are provided for all nursing personnel in accordance with policies and education plan.</p></div></div><div><br>
<div>
<p>17</p></div><div><br>
<p>
Directs, motivates and counsels nursing staff on their activities as needed regarding their performance, cultural and personal issues.<br>
</p></div></div><br>
<div><div><p>18</p></div><div><br>
<p>
Takes appropriate and timely disciplinary action within the nursing department using counseling and documentation in accordance with the hospital applicable policies.<br>
</p></div></div><br>
<div><div><p>19</p></div><div><br>
<p>
Directs various personnel nursing activities including, but not limited to, hiring, promotions, transfers, performance appraisals, and professional growth.</p></div></div><div><br>
<div>
<p>20</p></div><div><br>
<p>
Demonstrates self-direction in identifying personal learning needs to maintain professional development.<br>
</p></div></div><br>
<div><div><p>21</p></div><div><br>
<p>
Conducts physical rounds in all nursing units to observe care and ensure appropriateness of the unit atmosphere, safety of the environment, general cleanliness/maintenance of the unit, staff adherence to dress code, patient bedside care, etc.<br>
</p></div></div><br>
<div><div><p>22</p></div><div><br>
<p>
Promotes a culture of high performance and continuous improvement that values learning and a commitment to quality and high standards of care.</p></div></div><div><br>
<div>
<p>23</p></div><div><br>
<p>
Collaborates with the government inspection and ensures full compliance to any findings.</p></div></div><div><br>
<div>
<p>24</p></div><div><br>
<p>
Ensure quality and patient safety practices are followed</p></div></div><div><br>
<div>
<p>25</p></div><div><br>
<p>
Provide or promotes patient and family- centered care.</p></div></div><div><br>
<div>
<p>26</p></div><div><br>
<p>
Promotes inclusive health by providing equitable and accessible care to patients and families with special needs.<br>
</p></div></div><br>
<div><div><div><b>Qualifications, Competencies and Skills</b></div></div></div><div><br>
<div>
<div><b><i>Education</i></b></div></div></div><div></div><div><div><br>
<div>
Bachelor Degree in Nursing with Master&rsquo;s degree in Nursing/Health Care Management.<br>
</div></div></div><br>
<div><div><div><b><i>Experience</i></b></div></div></div><div></div><div><div><br>
<div>
Minimum experience of 10 years in a senior management position in a hospital.</div></div></div><div><br>
<div>
<div><b><i>Licensure</i></b></div></div></div><div></div><div><div><br>
<div>
Credentials as per Ministry of Licensing requirements.</div></div></div><div><br>
<div>
<div><b><i>Language</i></b></div></div></div><div></div><div><div><br>
<div>
Mastering both Arabic and English.</div></div></div><div><br>
<div>
<div><b><i>Computer Proficiency</i></b></div></div></div><div></div><div><div><br>
<div>
Good computer skills</div></div></div><div><br>
<div>
<div><b><i>Performance Competencies</i></b></div></div></div><div><br>
<div>
<div>1</div></div><div><br>
<p>
Accountability for professional practice</p></div></div><div><br>
<div>
<div>2</div></div><div><br>
<p>
Leadership and interpersonal skills</p></div></div><div><br>
<div>
<div>3</div></div><div><br>
<p>
Systems thinking<br>
</p></div></div><br>
<div><div><div>4</div></div><div><br>
<p>
Organizational skills</p></div></div><div><br>
<div>
<div>5</div></div><div><br>
<p>
Ability to work under pressure</p></div></div><div><br>
<div>
<div>6</div></div><div><br>
<p>
Effective communication skills</p></div></div><div><br>
<div>
<div>7</div></div><div><br>
<p>
Ability to develop and present educational programs and/or workshops</p></div></div></div></div></div><p></p>

Chief Nursing Officer

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