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personal and administrative assistant

DAL Studio

Job DescriptionPosition Title: Personal and Administrative AssistantReports To: CEO / Managing DirectorLocation: Kuwait________________________________________Position OverviewThe Administrative Assistant &amp; Personal Assistant provides comprehensive support to the CEO/Managing Director and ensures smooth administrative and operational coordination within the Lighting &amp; Smart Home business. The role involves managing schedules, handling communications, maintaining documentation, and supporting project, client, and supplier activities to ensure efficiency and confidentiality at all times. Arab national or can speak and write Arabic and English.________________________________________Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate meetings with clients, suppliers, and internal teams.</li></ul><ul><li>Draft, review, and manage correspondence, reports, and official communications.</li></ul><ul><li>Handle confidential information with discretion and professionalism.</li></ul><ul><li>Coordinate travel arrangements, itineraries, and personal tasks as required.</li></ul>Administrative &amp; Office Management<ul><li>Maintain organized filing systems (digital &amp; physical) for contracts, invoices, supplier agreements, and client documents.</li></ul><ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li></ul><ul><li>Support recruitment coordination, onboarding, and HR documentation as required.</li></ul><ul><li>Liaise with internal departments (Finance, Projects, Warehouse, Sales) for smooth flow of operations.</li></ul>Client &amp; Supplier Coordination<ul><li>Serve as the point of contact for suppliers (local &amp; international) for quotations, contracts, and shipment follow-ups.</li></ul><ul><li>Assist in preparing proposals, presentations, and client communications.</li></ul><ul><li>Track and update supplier/client correspondence logs.</li></ul>Operational Support<ul><li>Support project managers with administrative tasks related to Lighting &amp; Smart Home installation schedules.</li></ul><ul><li>Monitor deadlines, purchase orders, and warranty documents to ensure compliance.</li></ul><ul><li>Assist in expense tracking and petty cash reconciliation.</li></ul>Accountabilities<ul><li>Ensuring 100% confidentiality and accuracy of executive schedules, documents, and communications.</li></ul><ul><li>Timely and professional handling of client and supplier requests.</li></ul><ul><li>Maintaining complete, up-to-date records of contracts, invoices, and communications.</li></ul><ul><li>Smooth coordination of administrative activities to reduce delays in operations.</li></ul>Competencies<ul><li>Organizational Skills: Ability to manage multiple priorities with accuracy and efficiency.</li></ul><ul><li>Communication: Excellent verbal and written English (Arabic is a plus); professional email and correspondence etiquette.</li></ul><ul><li>Technical Knowledge: Familiarity with Lighting &amp; Smart Home Systems (basic understanding of products, terminology, and project flow).</li></ul><ul><li>Confidentiality &amp; Integrity: Discreet handling of sensitive information.</li></ul><ul><li>Problem Solving: Ability to anticipate needs, provide solutions, and follow up proactively.</li></ul><ul><li>Tech-Savvy: Proficiency in MS Office, Google Workspace, and ERP/CRM systems (Odoo/Xero preferred).</li></ul>Key Performance Indicators (KPIs)<ul><li>Calendar &amp; Meeting Management: 95% accuracy in managing CEO&rsquo;s schedules and avoiding conflicts.</li></ul><ul><li>Documentation Accuracy: 100% compliance in filing, record keeping, and retrieval of company/supplier documents.</li></ul><ul><li>Communication Efficiency: Response to client/supplier/internal requests within 24 hours.</li></ul><ul><li>Operational Support: Timely preparation of reports, proposals, and meeting notes (at least 90% on-time delivery).</li></ul><ul><li>Confidentiality &amp; Professionalism: Zero breaches in handling sensitive executive information.</li></ul><ul><li>Process Support: Reduction of administrative delays by ensuring tasks are completed within agreed timelines.</li></ul>Job Type: Full-timePay: KD300.000 - KD400.000 per month

Personal and Administrative Assistant

Weatherford

<div>Job Overview
The Technical Assistant provides frontline support by delivering exceptional customer service, managing incoming calls, and professionally welcoming visitors, clients, and vendors. This role supports daily office operations, ensures compliance with company standards, and assists with a variety of administrative tasks to keep the workplace running smoothly.
Key Responsibilities
<ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate personnel or area.
</li><li>Answer, screen, and route incoming phone calls while providing excellent customer service.
</li><li>Perform general clerical and administrative duties including word processing, filing, scanning, and data entry.
</li><li>Assist with reviewing, scanning, and submitting Accounts Payable documents.
</li><li>Sort, open, and distribute incoming mail.
</li><li>Provide general office support and assist with additional functions as required.
</li><li>Maintain effective communication with internal and external stakeholders.
</li><li>Ensure all work is performed in compliance with the company&rsquo;s Safety, Security, Compliance, Quality, and HSE policies.
</li><li>Prioritize Quality, Health, Safety, Security, and Environmental protection across all daily activities.
</li><li>Support continuous improvement efforts related to service quality, governance, and operational efficiency.
</li><li>Demonstrate financial responsibility by managing expenses within approved guidelines and ensuring timely processing.
</li><li>Take ownership of personal development by completing required training and engaging in ongoing performance discussions.
</li><li>Uphold professionalism, ethical conduct, and adherence to company standards at all times.
</li><li>Perform any additional administrative tasks as required by the manager.
</li></ul>Skills
<ul><li>Strong customer service orientation with a professional attitude.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to follow instructions and work effectively with personnel at all levels.
</li><li>Strong organizational and time-management skills.
</li><li>Proficiency in typing and word processing.
</li></ul>Qualifications
<ul><li>Fresh Graduate University degree or diploma in related major
</li><li>Proficient typing skills.
</li>General computer knowledge. 
<li>
</li></ul>#LI-MD1</div>

Technical Assistant

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

AC House company

Job description:Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner. The role includes managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Organize schedules, meetings, and travel arrangements when needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li></ul>Candidates with Previous Experience in same role are preferredJob Type: Full-time

Assistant to Manager CEO

Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner, responsible for managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with discretion, professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications, emails, and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Maintain confidentiality in all matters and exercise sound judgment.</li><li>Organize schedules, meetings, and travel arrangements.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li><li>High level of professionalism, confidentiality, and organizational ability.</li></ul>Candidates with Previous Experience in same role will have a priorityJob Type: Full-timePay: KD400.000 - KD500.000 per month

Executive Secretary / Assistant to Manager CEO

HRInvest

<div>
 
 
 About the Client
 
 
 
 A dynamic burger concept food chain with multiple operational units across Kuwait. Committed to growth and innovation, the company is actively expanding its presence and introducing exciting new food concepts and brands to the market.
 
 
 
 
 
 
 About the Role
 
 
 
 This role provides comprehensive administrative and operational support to the CEO while ensuring the smooth and efficient running of the office. The CEO Assistant manages schedules, communications, and office coordination, supports executive-led initiatives, and works closely with internal and external stakeholders to uphold TABCOs values, policies, and professional standards across the organization.
 
 
 
 
 
 
 About You
 
 
 
 An ideal candidate would have the following:
 
 <ul>
 <li>
 Bachelors degree in Business Administration, Office Management, or a related field, or an equivalent professional qualification
 </li>
 <li>
 Previous experience supporting senior management or C-suite executives
 </li>
 <li>
 Office management experience is an advantage
 </li>
 <li>
 Fluency in Arabic and English; additional languages are a plus
 </li>
 <li>
 High level of proficiency in Microsoft Office Suite
 </li>
 <li>
 Strong communication, report writing, and presentation skills
 </li>
 <li>
 Excellent organizational, record-keeping, and time-management abilities
 </li>
 <li>
 Ability to manage multiple priorities independently and with discretion
 </li>
 <li>
 Proactive, detail-oriented, professional, and highly confidential
 </li>
 </ul>
</div>

CEO Assistant

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
PURPOSE OF POSITION:
Provide secretarial and administrative support and services to the relevant group.
KEY ACCOUNTABILITIES OF POSITION:
<ul><li>Provide the relevant group or team with administrative and clerical support when required
</li><li>Prepare and distribute incoming and outgoing correspondence
</li><li>Program and file documentation and set up and maintain group filing
</li><li>Monitor and, when required, purchase stationary and other office supplies
</li><li>Assist with a range of administrative activities including;
 
1. Preparation of expense reports
 </li></ul>2.Processing of purchase orders/invoices
<ul><li>Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
</li><li>Arrange and make travel and accommodation arrangements
</li><li>Support the administration teams of other groups when required due to absences
</li><li>Perform reception cover when required
</li><li>Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
</li><li>Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure
 
ESSENTIAL SKILLS / COMPETENCIES REQUIRED:
</li></ul>Job Specific:
<ul><li>Highly competent in MS Office suite
</li><li>Proven time management and organisational skills
 
Standard Competencies:
</li><li>Pro-active, goal oriented with excellent attention to detail.
</li><li>Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
</li><li>Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
</li><li>A person of integrity who is trusted by others and consistently honours their commitments.
</li><li>Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
</li><li>Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
</li><li>Demonstrates initiative and a willingness to learn and continuously improve on performance.
</li><li>Able to work on multiple projects of various size and complexity.
</li>Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams. 
<li>
</li></ul>Required:
<ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience 
 
QUALIFICATION, ACCREDITION, TRAINING:
</li></ul>Required:
<ul><li>No formal qualifications required.
</li><li>HSE CAPEBILITIES: All Personnel
</li><li>Demonstrate a visible and active commitment to:
 
I. personal well-being;
 </li></ul>II. healthy and safe workplaces and activities; and
 III. continuously improve WorleyParsons health, safety and environmental performance. 
 
GENERAL ACCOUNITIBILITIES: All Personnel
 <ul><li>Deliver quality services and demonstrate a commitment to understand and meet customer needs.
 </li><li>Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
 </li><li>Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
 </li><li>Act in the best interests of WorleyParsons at all times.
 </li><li>Perform any other duties that are reasonably required from time to time.
</li></ul>#LI-Onsite
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience</li><li>
HSE CAPEBILITIES: All Personnel</li><li>
No formal qualifications required.</li><li>
Required:</li><li>
Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.</li></ul>

Support Staff Admin/HR (Administrative Assistant II)

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