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personal assistant administrative officer

Milliman

<div>
 
 Key Responsibilities
 
 
 
 <ul>
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 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
 </li>
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 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
 </li>
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 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
 </li>
 <li>
 Maintain inventory and ensure adequate stock of office supplies.
 </li>
 <li>
 Coordinate with service providers for repairs, maintenance, and utilities.
 </li>
 <li>
 Ensure compliance with company policies and administrative procedures.
 </li>
 <li>
 Perform any other official tasks as and when required by Senior Management
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary and benefits.
 </li>
 <li>
 A collaborative and supportive work environment
 
 
 </li>
 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
</div>

Personal Assistant/Administrative Officer

Premier Tubular Inspection Service Pvt Ltd.

Job Opportunity: Personal Assistant to COOCompany: Premier Tubular Inspection Services Position: Personal Assistant to COO Salary: Market CompetitiveLocation: KarachiAbout the Role: Premier Tubular Inspection Services is looking for a highly organised and proactivePersonal Assistant to support our Chief Operating Officer (COO). The ideal candidate will be professional, detail-oriented, and capable of managing a variety of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the COO&rsquo;s schedule, appointments, and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Coordinate internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist in day-to-day administrative tasks and project follow-ups.</li></ul>Requirements:<ul><li>Proven experience as an executive or personal assistant is preferred.</li><li>Excellent organizational and time management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure.</li></ul>Why Join Us:<ul><li>Work in a dynamic and professional environment.</li><li>Opportunity for growth and career development.</li><li>Competitive market-based salary.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs65,000.00 per monthWork Location: In person

Personal Assistant to COO

Humara Ghar (Pvt) Ltd.

Job Description for the position of Personal Assistant to the CEO &ndash; Humara Ghar Pvt. Ltd.Job Description: Personal Assistant to CEOCompany: Humara Ghar Pvt. Ltd. Position: Personal Assistant to the CEO Location: Karachi Employment Type: Full-timeRole OverviewThe Personal Assistant (PA) to the CEO will provide high-level administrative, operational, and coordination support. The role requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently. The PA will act as a bridge between the CEO, internal teams, external partners, and clients.Key Responsibilities1. Administrative &amp; Executive Support<ul><li>Manage CEO&rsquo;s daily schedule, including meetings, appointments, and travel itineraries.</li><li>Handle incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Prepare documents, presentations, and reports as required.</li><li>Maintain confidentiality of sensitive corporate and personal information.</li></ul>2. Travel &amp; Visa Management<ul><li>Complete application forms for local and international travel.</li><li>Manage ticket bookings (airline, hotel reservations, transport).</li><li>Fill visa application forms and guide on the visa process (how to apply, required documents, submission steps).</li><li>Track visa timelines and follow-ups.</li></ul>3. Meeting &amp; Coordination Tasks<ul><li>Schedule internal and external meetings with clients, vendors, and stakeholders.</li><li>Arrange meeting venues, documentation, and minutes of meetings.</li><li>Coordinate with departments for timely execution of CEO&rsquo;s instructions.</li></ul>4. Operations &amp; Support<ul><li>Handle indoor and outdoor tasks including banking, paperwork submission, courier, and official errands.</li><li>Assist in completing forms, applications, official letters, and documentation.</li><li>Support HR and administrative tasks when required.</li><li>Manage CEO&rsquo;s task list and ensure deadlines are met.</li></ul>Requirements<ul><li>Excellent communication skills (verbal &amp; written).</li><li>Strong command of computer applications (MS Office, Google Workspace, online forms).</li><li>Ability to fill application forms accurately and professionally.</li><li>Knowledge of ticket booking platforms and basic travel coordination.</li><li>Understanding of visa application processes and documentation requirements.</li><li>Strong organizational and time-management skills.</li><li>Ability to handle both indoor and outdoor work tasks efficiently.</li><li>Confidential, responsible, and capable of working under pressure.</li><li>Minimum 2&ndash;3 years of experience in a similar role preferred.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Personal Assistant to the CEO

Famsa Polymers Industry Pvt Ltd

Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Manage incoming phone calls, transfer calls, and handle inquiries efficiently.</li><li>Maintain visitor logs, issue visitor passes, and ensure front-desk security protocols.</li><li>Schedule appointments, manage meeting room bookings, and coordinate with internal departments.</li><li>Receive, sort, and distribute mail, parcels, and documents.</li><li>Maintain a clean, organized, and presentable reception area at all times.</li><li>Assist with administrative tasks such as data entry, filing, scanning, and document management.</li><li>Support in day-to-day office coordination and communication.</li><li>Handle basic clerical work, manage office supplies, and report maintenance or facility issues.</li></ul>Qualifications &amp; Skills<ul><li>Intermediate / Bachelor&rsquo;s degree preferred.</li><li>Prior experience as a receptionist, front desk officer, or administrative assistant.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, Outlook) and basic computer usage.</li><li>Good grooming, professional appearance, and customer-service skills.</li><li>Ability to multitask, manage time effectively, and maintain confidentiality.</li><li>Punctual, disciplined, and reliable with a positive attitude.</li></ul>Job Type: Full-timeWork Location: In person

MALE RECEPTIONIST

Allmed Solutions

We are seeking a competent, proactive, and professional Female Personal Assistant to support our Managing Director in daily administrative, coordination, and executive tasks. The ideal candidate should be well-organized, detail-oriented, and capable of maintaining a high level of discretion and confidentiality at all times.Key Responsibilities:<ul><li>Efficiently manage the MD&rsquo;s schedule, including meetings and appointments; prioritize commitments to optimize the MD&rsquo;s time and productivity.</li><li>Act as the primary point of contact between the MD and internal/external stakeholders.</li><li>Handle incoming correspondence, emails, calls, and inquiries with professionalism and confidentiality.</li><li>Manage documentation, filing, and official communications.</li><li>Prepare reports, presentations, agendas, and meeting notes.</li><li>Assist with travel arrangements, logistics, and event coordination.</li><li>Collate materials, take minutes during meetings, and ensure follow-up on action items.</li><li>Provide general administrative support, including expense management and office organization.</li><li>Undertake any additional tasks or projects assigned by the MD.</li><li>Maintain strict confidentiality regarding all matters related to the MD&rsquo;s office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Civic, Biomedical, or a related field &mdash; a strong plus).</li><li>Proven 3 to 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities with the ability to multitask effectively.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with Google Suite and calendar management tools is an advantage.</li><li>Ability to work under pressure, meet deadlines, and manage complex schedules.</li><li>Professional attitude, presentable personality, and strong interpersonal skills.</li><li>High level of discretion, integrity, and confidentiality.</li><li>Ability to work independently, take initiative, and anticipate the needs of the Managing Director.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs120,000.00 per monthWork Location: In person

Personal Assistant to Managing Director (Female)

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Assistant to CEO. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary, or Data Entry Officer.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Interested candidates may send their resume to hr@digitechio.com with the subject line: &ldquo;Assistant to CEO &rdquo;.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant to CEO

Explore 485+ Personal assistant administrative officer in Karachi Jobs In Karachi this December. Find roles across top companies and apply now to boost your career.

485 personal assistant administrative officer jobs IN Karachi Jobs In Karachi

Personal Assistant/Administrative Officer

Personal Assistant/Administrative Officer

Personal Assistant to COO

Personal Assistant to the CEO

MALE RECEPTIONIST

Personal Assistant to Managing Director (Female)

Assistant to CEO