property consultant

receptionist

executive assistant

office administrator

administrative assistant

personal secretary

Naik Foundation

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team. The Executive Assistant will manage schedules, handle communications, coordinate meetings and travel, and provide high-level administrative support to ensure the executive can focus on strategic priorities.Key Responsibilities:<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, calls, and other communications on behalf of the executive.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files and records (digital and physical).</li><li>Coordinate logistics for meetings, conferences, and events, including preparing agendas and taking minutes.</li><li>Liaise with internal teams and external stakeholders to ensure efficient communication and task completion.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as needed.</li></ul>Required Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to handle multiple tasks under tight deadlines.</li><li>High degree of professionalism and emotional intelligence.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Experience supporting C-suite executives.</li></ul>Job Type: Full-time

Personal Secretary

AGT Middle East LLC

Receptionist / PAWe are looking for a versatile and highly organized assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of manager. You may also be required to make travel arrangements and assist with other duties when required.To ensure success as an assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. You need to be intuitive to the needs of the manager and work autonomously to provide customized administrative support.Responsibilities:<ul><li>Reporting to senior management and performing secretarial and administrative duties.</li><li>Typing, formatting, and editing reports, documents, and presentations.</li><li>Entering data, maintaining databases, and keeping records.</li><li>Liaising with internal departments, answering calls, and making travel arrangements.</li><li>Managing internal and external correspondence on behalf of senior management.</li><li>Scheduling appointments, maintaining an events calendar, and sending reminders.</li><li>Copying, scanning, and faxing documents, as well as taking notes.</li><li>Preparing facilities for scheduled events and arranging refreshments, if required.</li><li>Ordering office supplies and replacements, as well as managing mail and courier services.</li><li>Observing best business practices and etiquette.</li></ul>Requirements:<ul><li>High school diploma or GED.</li><li>Certification in secretarial work, office administration, or related training.</li><li>1-2 years of experience as a personal assistant would be advantageous.</li><li>Good experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.</li><li>Advanced typing, note-taking, recordkeeping, and organizational skills.</li><li>Ability to manage internal and external correspondence.</li></ul>Job Type: Full-timePay: AED1,750.00 - AED2,250.00 per monthApplication Deadline: 20/05/2025

Receptionist / Personal Secretary

Platform Health Club LLC

<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Draft and proofread correspondence, reports, and legal documents</li><li>Provide high-level administrative and personal support</li><li>Maintain organized records and assist with compliance/legal documentation</li><li>Act as a liaison across departments and external partners</li></ul>Requirements:<ul><li>Proven experience in a similar role, preferably in the automotive or manufacturing sector</li><li>Strong communication and drafting skills</li><li>Discretion, professionalism, and exceptional attention to detail</li></ul>Job Type: Full-timePay: From AED8.00 per month

Personal Assistant/Secretary

Talent Higher

<div>
 
 Are you an organized and flexible professional ready to support both personal and business needs in a dynamic environment?
 
 
 
 
 
 Our client, a private individual and entrepreneur based in Dubai , is seeking a Personal Assistant to provide day-to-day support across both personal and business activities. The role offers a mix of remote work and on-site presence at the residence, with occasional travel abroad.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily personal and business tasks
 </li>
 <li>
 Book flights and arrange international travel (London &amp; Hong Kong, approx. twice a year)
 </li>
 <li>
 Support art business activities, including acquisitions and sales
 </li>
 <li>
 Handle invoice payments and basic bookkeeping
 </li>
 <li>
 Maintain records and prepare reports in Excel/MS Office
 </li>
 <li>
 Provide administrative support and coordination as required
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Must hold own visa
 </li>
 <li>
 Mature, reliable, and flexible professional
 </li>
 <li>
 Proficient in Excel, MS Office, and basic bookkeeping
 </li>
 <li>
 Comfortable with hybrid work (remote + on-site 2 days per week)
 </li>
 <li>
 Must drive
 </li>
 <li>
 Flexibility to travel internationally twice a year
 </li>
 </ul>
 
 
 
 
 
 This is a fantastic role for someone who is independent, organised, and looking for a stable, long-term position with a private client.
 
 
 
 
 
 
 
 If you meet the above requirements please apply today.
 
 
 
 
</div>

Personal Assistant

TLM International FZE

<div>We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director&rsquo;s vacation calendar and reorganizing the office stationary budget.
You&rsquo;ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you&rsquo;re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.
Key Responsibilities<ul><li>
Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations).</li><li>
Draft responses and coordinate follow-ups; eventually support with inbox and communication.</li><li>
Handle personal and business logistics (visas, appointments, bank tasks, etc.).</li><li>
Submit compliance paperwork and government documents with accuracy and timeliness.</li><li>
Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements.</li><li>
Assist in planning the Director&rsquo;s daily, weekly and monthly priorities.</li><li>
Managing day to day calendar.</li><li>
Arrange high-value meetings, chase vendors, and drive follow-through.</li><li>
Scope and manage design and office improvement projects within set budgets.</li><li>
Provide trusted support on personal tasks like research or scheduling for family needs.</li><li>
Confidently handle cold outreach, follow-ups, and calls to external stakeholders.</li><li>
Provide temporary support in coordination roles or reception during staff absences.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
2&ndash;5 years of relevant experience in a multi-functional support or EA role.</li><li>
Excellent written and spoken English.</li><li>
Strong research, communication, and negotiation skills.</li><li>
Proficient with Google Sheets, Docs, Gmail, and general tech tools.</li><li>
Self-driven with a proactive, problem-solving mindset.</li><li>
Highly organized and able to manage multiple tasks without dropping the ball.</li><li>
Strong attention to detail, accuracy, and confidentialit.</li><li>
Good judgment and initiative in ambiguous situations.</li><li>
Bonus: Experience handling UAE government and compliance paperwork.</li></ul><h2 class="jobSectionHeader">
Additional Information</h2></div>

Group AMANA

<div>
 
 
 
 About AMANA:
 
 
 
 
 Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today.
 
 
 
 
 
 We have gone beyond conventional construction by championing intelligent solutions that improve the way we build. We are the region&rsquo;s trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.
 
 
 We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people&rsquo;s continued growth and learning, we challenge and change how we build together &ndash; people and business.
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are looking for a proactive, highly organized, and detail-oriented Personal Assistant to support C-level executive(s) in managing both professional and personal tasks with the highest-level efficiency and confidentiality.
 
 
 The ideal candidate will have excellent written and verbal English communication skills and advanced proficiency in Microsoft Office applications and virtual collaboration tools. Key responsibilities include managing several complex executive calendars and coordinating detailed international travel arrangements across multiple time zones while maintaining the highest standards of professionalism and accuracy.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide full administrative and executive support to board members, ensuring daily operations run smoothly.
 </li>
 <li>
 Manage and coordinate high-volume executive calendars, including meetings, personal appointments, and internal/external engagements, across multiple time zones to ensure efficient scheduling without conflicts.
 </li>
 <li>
 Organize and oversee all aspects of international and domestic travel, including:
 </li>
 <li>
 Booking flights, accommodation, and ground transportation
 </li>
 <li>
 Managing visa processes and travel documentation
 </li>
 <li>
 Preparing accurate, detailed, and time zone-aware itineraries for international schedules
 </li>
 <li>
 Adapting quickly to last-minute schedule or travel changes across time zones
 </li>
 <li>
 Draft, edit, and format professional business documents, reports, presentations, and correspondence.
 </li>
 <li>
 Act as a point of contact between the board and internal/external stakeholders, maintaining clear and timely communication.
 </li>
 <li>
 Plan and coordinate end-to-end logistics for meetings, events, and offsite board activities, including venue, agenda, catering, and scheduling.
 </li>
 <li>
 Maintain organized filing systems (both electronic and physical).
 </li>
 <li>
 Support the onboarding of new board members by providing necessary documentation and orientation.
 </li>
 <li>
 Handle cash management duties, including petty cash handling and reconciliation.
 </li>
 <li>
 Manage corporate credit card transactions, ensuring timely reconciliation and accurate expense tracking for events, travel, and office supplies.
 </li>
 <li>
 Continuously identify and implement process improvements for more efficient administrative operations.
 </li>
 </ul>
 
 
 
 
 
 
 Educational Qualifications, Experience and Skills:
 
 
 
 <ul>
 <li>
 Degree in Business Management or secretarial studies
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in similar role; GCC experience is required
 </li>
 <li>
 Excellent interpersonal and organizational skills, business ethics, professionalism, attention to detail, and great teamwork
 </li>
 <li>
 Able to handle confidential information and good time-management
 </li>
 <li>
 Excellent English communication (written &amp; spoken)
 </li>
 <li>
 Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 Proficiency in Microsoft Teams or similar collaboration tools
 </li>
 <li>
 Excellent time-management, organizational, and multitasking skills
 </li>
 <li>
 High attention to details and commitment to accuracy and quality output
 </li>
 <li>
 Customer service-oriented mindset; prior experience in hospitality is a plus
 </li>
 </ul>
 
 
 
 
 
 
 What makes a true AMANAian?
 
 
 
 <ul>
 <li>
 We know that our company growth and success come from our people who continuously drive our company, partners and clients forward. Our community of talented employees, AMANAians, are built on the eight foundations of the Group Amana workforce.
 </li>
 <li>
 We are Team Players.
 </li>
 <li>
 We are Reliable.
 </li>
 <li>
 We communicate with Clarity.
 </li>
 <li>
 We make decisions based on Understanding.
 </li>
 <li>
 We are Accountable.
 </li>
 <li>
 We foster Integrity.
 </li>
 <li>
 We are human Driven.
 </li>
 <li>
 We are Adaptable and Agile
 </li>
 </ul>
 
 
</div>

Social Discovery Group

<div>
 
 
 
 Social Discovery Group
 
 (SDG) is the 3rd largest social discovery company in the world, uniting 60+ brands with 500 million users. We solve the problems of loneliness, isolation, and disconnection by transforming virtual intimacy into the new normal. Our portfolio includes online communication platforms focusing on AI, game mechanics, and video streaming - Dating.com, DateMyAge, Cupid Media, Dil Mil, Kiseki, and others.
 
 
 
 SDG invests in IT startups around the world.
 
 Our investments include Open AI, Patreon, Flo, Clubhouse, Woebot, Flure, Astry, Coursera, Academia.edu, and many others.
 
 
 We bring together a team of like-minded people and IT professionals specializing in the creation and development of globally impactful social discovery products. Our international team of 1200 professionals and digital nomads works all over the world.
 
 
 
 Our teams of digital nomads
 
 work remotely from
 
 Cyprus, Malta, the USA, Armenia, Georgia, Kazakhstan, Montenegro, Poland, Latvia, Serbia, Spain, Portugal, UAE, Israel, Turkey, Thailand, Indonesia, Japan, Hong Kong, Australia and many other locations.
 
 
 
 In August 2024, we achieved
 
 Great Place to Work US Certification&trade;!
 
 This achievement reflects our core belief that a truly exceptional workplace is built on trust, pride, and camaraderie&mdash;not just great perks.
 
 
 We are looking for a
 
 Personal Assistant to the Founder.
 
 
 
 
 Your Main Tasks Will Be
 
 
 
 <ul>
 <li>
 Manage the Founder&rsquo;s schedule;
 </li>
 <li>
 Provide personal and business travel support to the Founder worldwide (visas, hotels, transfers, etc.);
 </li>
 <li>
 Work directly with the Founder&rsquo;s personal staff and monitor their work;
 </li>
 <li>
 Establish and maintain communication with international partners, banks, mass media, and local suppliers;
 </li>
 <li>
 Take part in business meetings and give recommendations on how to make these meetings more effective.
 
 
 </li>
 </ul>
 
 We Expect From You
 
 
 
 <ul>
 <li>
 5+ years of successful experience as an Executive or Personal Assistant to C-Executives/founders/HNWI;
 </li>
 <li>
 Fluent English is a must (spoken and written);
 </li>
 <li>
 Russian &ndash; native/fluent;
 </li>
 <li>
 Vast experience in travel support and business assistance;
 </li>
 <li>
 Knowledge of Google Workspace;
 </li>
 <li>
 Successful candidate: positive, open-minded, deadline and result-oriented, able to cope with various tasks while keeping priority in mind, can efficiently work under pressure, able to work in a team, able to multitask, responsible, well-organized, accurate, flexible, a great communicator, detail-oriented, energetic, and diplomatic.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 REMOTE OPPORTUNITY to work full time;
 </li>
 <li>
 Vacation 28 calendar days per year;
 </li>
 <li>
 7 wellness days per year (time off) that can be used to deal with household issues, to lie down and recover without taking sick leave;
 </li>
 <li>
 Bonuses up to $5000 for recommending successful applicants for positions in the company;
 </li>
 <li>
 Full payment for professional training, international conferences and meetings;
 </li>
 <li>
 Corporate discount for English lessons;
 </li>
 <li>
 Health benefits. According to the paychecks, if you are not eligible for corporate medical insurance, the company will compensate you with up to $ 1,000 gross per year per employee. This can be spent on self-purchase of health insurance or on doctor&rsquo;s fees for yourself and close relatives (spouse, children);
 </li>
 <li>
 Workplace organization. The company provides all employees with an equipped workplace and all the necessary equipment (table, armchair, wifi, etc.) in our offices or co-working locations. In the other locations, the company provides reimbursement of workplace costs up to $ 1000 gross once every 3 years, according to the paychecks. This money can be spent on the rent of the co-working room, on equipping the working place at home (desk, chair, Internet, etc.) during those 3 years;
 </li>
 <li>
 Internal gamified gratitude system: receive bonuses from colleagues and exchange them for merch, team building activities, massage certificates, etc.
 
 
 </li>
 </ul>
 
 Sounds good? Join us now!
 
</div>

Personal Assistant to the Founder

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Personal Assistant to the Founder