procurement manager

administrative assistant

procurement engineer

office administrator

procurement executive

procurement administrator

Loom Collection

<p><b>Job Type: Full-Time | On-Site &ndash; Office Location</b></p><p><b>Location: Dubai, UAE</b></p><p><b>Benefits: Residence Visa, Health insurance, 30 days annual leave (after 1 year), airfare after 2 years</b></p><p><b>Overview:</b></p><p>This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure finance or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist.</p><p><b>Not Required:</b></p><ul><li>Formal logistics background (we do not want shipping coordinators or customs agents)</li><li>Pure accounting profiles (this is not a GL/reconciliation job)</li></ul><p><b>Key Responsibilities:</b></p><p><b>Fluent in English (written and spoken)</b></p><ul><li>Complete monthly procurement tasks based on sales volume and stock depletion</li><li>Communicate with suppliers via Email for quotations, lead times, and shipping documentation</li><li>Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules</li><li>Entry of Purchase Orders into Odoo</li><li>Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location</li><li>Support inventory management: updating stock arrivals, purchase order matching, costing entries</li><li>Maintain internal systems (Excel trackers + light Odoo use) with up-to-date, accurate data</li><li>Raise red flags early if data is missing, suppliers are non-responsive, or delays occur</li><li>Assist with basic vendor accounting (invoices, payment approvals, costing matching)</li></ul><p><b>Daily Tools:</b></p><ul><li>Excel: Strong understanding of formulas, filters sorting, data entry discipline</li><li>Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting</li><li>Odoo (light usage): Inputting PO, updating item receipts, assigning costs, creating tasks</li></ul><p><b>Required Profile:</b></p><ul><li>Fluent in English (written and spoken)</li><li>Degree in business, accounting, or commerce helpful, but not mandatory</li><li>1&ndash;3 years&rsquo; experience in procurement, inventory, commercial support, or admin</li><li>Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required</li><li>High personal accuracy: You double-check your own numbers before others do</li><li>Comfortable working under deadlines, across departments, and occasionally beyond hours</li></ul><p><b>Cultural Fit:</b></p><ul><li>Calm, methodical, quietly responsible</li><li>Doesn&rsquo;t wait to be spoon-fed</li><li>Willing to learn structure and take ownership of their section</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you an immediate joiner?</li></ul>

Gujarati Speaker - Procurement & Commercial Administrator – Luxury Furniture

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p><br>
<div></div>
Job Description:
<div>
This role involves administrative tasks, ensuring rest of the staff has adequate support to work efficiently.</div><div>
The tasks of the Procurement Administrator will include (but are not limited to) working with excel tables, communication with suppliers and colleagues, writing and updating reports and general follow up.</div><div>
The Procurement Administrator ensures smooth running of the office and contributing to successful running of projects.</div><div></div><ul><li><br>
Copy, scan and store documents</li><li>File documents in physical and digital records</li><li>Update reports, assuring necessary information being available at all times.</li><li>Retrieve files / reports when requested by other departments</li><li>Manage the flow of procurement related documentation within the organization</li><li>Keep track of documentation flow with other departments and vendors.</li><li>Communicate with other departments to clarify requirements</li><li>Prepare, issue and receive tender documents and RFQs</li><li>Prepare tender comparisons in agreed format</li><li>Communicate with vendors, clarify details, request information, arrange samples.</li><li>Prepare official online procurement documents (PRs and POs) for approval</li><li>Issue documents / correspondence to vendors (e.g. regret letters, POs)</li><li>Attend meetings / trade shows, build and maintain effective relationships with suppliers.</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc tasks on projects as needed</li><li>Coordinating and processing invoices, ensuring accuracy and timeliness, while collaborating with the finance/construction teams to resolve billing discrepancies.</li><li>Assisting with data entry tasks and accurately inputting information into relevant systems and databases.</li><li>Generating reports and summaries as needed to provide valuable insights to the construction team.</li><li>Providing administrative support, such as scheduling meetings, managing correspondence, and maintaining filing systems.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>Minimum of 5 years of previous administrative experience, showcasing a proven track record of reliability and competence.</li><li>Proficiency in Microsoft Excel is essential, with the ability to utilize advanced functions and formulas to analyze data and generate reports.</li><li>Strong attention to detail, with a commitment to accuracy and precision in all tasks undertaken.</li><li>Background in construction or procurement is advantageous, though not essential.</li><li>Previous work with contracts and drafting contractual documents is considered a strong plus.</li><li>Fluency in English is required, and proficiency in additional languages is a plus.</li></ul></div>

Administrator - Procurement

Jet Aviation

<div><div><div><div><div><h1 class="jobSectionHeader"><b>Purchase Order Administrator
</b></h1></div></div></div></div><div><div><div><div>Location:
Dubai, AE
</div></div></div></div><div><div><div><div>Flexible Work Arrangement: Hybrid
</div></div></div></div><div><div><div><div>Job Category: SCM (Procurement, Logistics, Stores)
</div></div></div></div><div><div><div><div>Career Level: Professional
</div></div></div></div><div><div><div><div>Requisition Id: 4579
</div></div></div></div><div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Position Summary</b></h2>
</div><div><p>
This position is responsible for creation and sending the purchase order for material, and services in accordance with the applicable Aviation Regulations and company procedures (price control of material and delivery date of material should correspond to customer request). You will be responsible to maintain the related database and perform all administrative task related to excellence order processing.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Requirements</b></h2>
</div><div><ul><li>Good communication skills</li>
<li>Very good knowledge of written and spoken English</li>
<li>Proficiency in IT usage (MS Office, SAP)</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Main Responsibilities</b></h2>
</div><div><ul><li>Analyse and treat data received from buyers to create Purchase Order in SAP ,</li>
<li>Responsible for PO creation</li>
<li>Send PO to supplier</li>
<li>Update / Maintain in half hourly basis Order Processing info Database (PO create, send,&hellip;)</li>
<li>Escalate to buyer all deviation which could delay the delivery of the order.</li>
<li>All administrative task related to procurement and order processing activities</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Desired Characteristics</b></h2>
</div><div><ul><li>Results driven, able to execute with high personal accountability</li>
<li>Customer focused/externally focused, strong market perspective</li>
<li>High business and financial acumen</li>
<li>Strong influencing skills</li></ul></div></div></div></div></div></div></div></div><p></p>

Purchase Order Administrator

Deluxe Holiday Homes

<div><p><b>Position Overview</b></p><p>
The Onboarding &amp; Inventory Administrator plays a critical role in supporting the property onboarding process under the Holiday Homes program. This position ensures that inspection reports are accurately translated into quotations, manages warehouse stock movements, oversees delivery tracking, and maintains unified pricing across platforms. Additionally, the Administrator serves as the primary point of contact for interior design clients not enrolling in the Holiday Home program, while managing all associated documentation and administrative tasks.</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Quotation &amp; Inspection Report Management</p></li></ul><ul><li><p>
Review inspection reports to identify missing or required items for each property before onboarding.</p></li><li><p>
Communicate and coordinate with the Project Manager and Interior Designers to accurately define the scope of items that need to be quoted.</p></li><li><p>
Generate accurate quotations based on inspection findings and team inputs, ensuring no items are overlooked.</p></li><li><p>
Coordinate with the Procurement Team to identify and confirm prices for items that fall outside the normal warehouse scope.</p></li><li><p>
Ensure quotations are aligned with approved price lists and company standards.</p></li></ul><p>
2. Warehouse &amp; Delivery Coordination</p><ul><li><p>
Manage the release of stock from the warehouse to properties scheduled for onboarding.</p></li><li><p>
Prepare delivery notes for all dispatches and ensure timely tracking.</p></li><li><p>
Cross-check that all items listed in quotations are successfully delivered and installed at the unit.</p></li></ul><p>
3. Inventory &amp; Pricing Control</p><ul><li><p>
Regularly review and update inventory pricing to maintain unified, standardized pricing across all company platforms.</p></li><li><p>
Flag discrepancies and coordinate with relevant teams to correct pricing inconsistencies.</p></li></ul><p>
4. Client Relations (Interior Design Projects)</p><ul><li><p>
Act as the main point of contact for clients requesting interior design services without enrolling in the Holiday Home program.</p></li><li><p>
Coordinate communication between clients and the design team to ensure smooth handling of external projects.</p></li></ul><p>
5. Documentation &amp; Administrative Work</p><ul><li><p>
Maintain accurate records of quotations, delivery notes, stock releases, and invoices.</p></li><li><p>
Organize and archive all paperwork and electronic documentation for easy retrieval.</p></li><li><p>
Ensure compliance with company filing and documentation policies.</p></li></ul><p><b>
Benefits:</b></p><ul><li><p>
Competitive salary
</p></li><li><p>medical insurance</p></li><li><p>
A dynamic, growth&#8209;oriented culture where you will build the compliance framework from the ground up</p></li></ul><p></p><p><b><br>
Requirements &amp; Skills</b></p><ul><li><p>
Proven experience in administrative, operations, or procurement roles (experience in property management, real estate, or hospitality is a plus).</p></li><li><p>
Proficiency in Google Workspace (specifically Google Sheets), PMS/ERP systems, ClickUp, and other project management tools.</p></li><li><p>
Strong communication and coordination skills, with a client-oriented approach.</p></li><li><p>
Keen attention to detail and high sense of responsibility.</p></li><li><p>
Strong organizational and time management skills.</p></li><li><p>
Ability to manage multiple tasks simultaneously under tight deadlines.</p></li></ul><p><b>
KPIs (Key Performance Indicators)</b></p><ul><li><p>
Accuracy and timeliness of quotations prepared.</p></li><li><p>
Percentage of successful deliveries completed without missing items.</p></li><li><p>
Consistency of pricing across platforms.</p></li><li><p>
Client satisfaction in external interior design projects.</p></li><li><p>
Compliance with documentation and filing standards.</p></li></ul></div><p></p>

Onboarding and Inventory Administrator

JNV Real Estate

<p><b>We're Hiring : Real Estate Administrator</b></p><p>We are seeking a Real Estate Administrator to join our sales team in Dubai. This vital role involves managing documentation, coordinating property transactions, and supporting the team to ensure a seamless sales process.</p><p><b>Location : Business Bay, Dubai</b></p><p><b>Job Responsibilities :</b></p><ul><li>Manage day-to-day administrative tasks, including document preparation, filing, and correspondence.</li><li>Maintain and update property listings on CRM platforms.</li><li>Coordinate with agents, clients, property owners, and third-party service providers.</li><li>Assist in preparing tenancy contracts, sales agreements, and other property-related documents.</li><li>Handle phone calls, emails, and general inquiries in a timely and professional manner.</li><li>Monitor office supplies and liaise with vendors for procurement.</li><li>Ensure compliance with company policies and RERA regulations.</li></ul><p><b>Requirements :</b></p><ul><li>Proven experience as an administrator, receptionist, or similar role in real esatate is preferred.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Knowledge of Dubai's real estate market and transaction processes is an advantage</li></ul><p><b>Job Type: Full-time</b></p><p><b>Benefits</b></p><ul><li>Competitive salary (Based on experience)</li><li>Opportunities for growth and advancement</li><li>Supportive team environment</li><li>Training provided</li></ul><p>All applications will be treated confidentially and professionally. Only suitable candidates will be contacted. Thank you for your interest in joining our team.</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,500.00 per month</p>

Real Estate Administrator

Vignette Collection

<div><p><i>This job posting is for a position at a Hotel owned and operated by an independent franchisee, not by IHG or its affiliates. IHG has no involvement in the hiring or day-to-day employment policies or practices of franchisees</i>.</p>
<p><i>
By clicking the apply button, you will be applying for a position with an independently owned and operated franchise hotel, not with IHG or its affiliates, and IHG will not be your employer</i>.</p><p></p><p><b><br>
About Us</b></p>
<p>
Vignette Collection is a diverse group of luxury hotels with a fresh focus, offering guests a more authentic and thoughtful way to travel. We've created a collection brand that gives guests and colleagues an inspiring new choice. One that puts people at the heart of everything we do, to reframe luxury hospitality for the better. Our hotels are unique in their own right, with their own distinct outlook and story to tell.</p><h4 class="jobSectionHeader"><b><br>
Your day to day</b><p></p><b>
</b><ul><li><b>Process daily purchase requisitions (PRs) in </b><b>FutureLog</b></li></ul><b>
</b><ul><li><b>Create and send purchase orders (POs) to approved suppliers.</b></li></ul><b>
</b><ul><li><b>Follow up with suppliers on quotes, stock availability, and delivery timelines</b></li></ul><b>
</b><ul><li><b>Monitor inventory levels and reorder stock as needed</b></li></ul><b>
</b><ul><li><b>Coordinate with receiving team to ensure timely and accurate GRN postings</b></li></ul><b>
</b><ul><li><b>Track pending and delayed deliveries and communicate with relevant departments</b></li></ul><b>
</b><ul><li><b>Maintain up-to-date supplier and item information in the system</b></li></ul><b>
</b><ul><li><b>Ensure compliance with hotel procurement policies and SOPs</b></li></ul><b>
</b><ul><li><b>Upload and manage procurement documents (invoices, delivery notes, etc.) in </b><b>FutureLog</b></li></ul><b>
</b><ul><li><b>Coordinate with department heads for urgent or special requests</b></li></ul><b>
</b><ul><li><b>Generate daily and weekly procurement reports from </b><b>FutureLog</b></li></ul><b>
</b><ul><li><b>Support finance team during monthly closing with complete PO/GRN matching</b></li></ul><b>
</b><ul><li><b>Train users on </b><b>FutureLog</b><b> functionalities if needed</b></li></ul><b>
</b><ul><li><b>Conduct regular audits of item master data and pricing accuracy</b></li></ul><b>
</b><p><b>
</b></p><ul><li><b>Report any system issues or improvement needs to relevant support teams.</b></li></ul><p><b><br>
What we need from you</b></p><b>
</b><ul><li><b>Problem-solving skills</b></li></ul><b>
</b><ul><li><b>A methodical and logical approach</b></li></ul><b>
</b><ul><li><b>Accuracy and attention to detail</b></li></ul><b>
</b><ul><li><b>Highly responsible &amp; reliable</b></li></ul><b>
</b><ul><li><b>Ability to work well under pressure in a fast-paced environment</b></li></ul><b>
</b><ul><li><b>Ability to work cohesively as part of a team</b></li></ul><b>
</b><ul><li><b>2-3 years' experience in a similar role in a luxury hotel</b></li></ul><b>
</b><p><b>
</b></p><ul><li><b> Exceptional English communication skills, an additional language will be a plus<br>
</b></li></ul><br>
<p><b>What we offer</b></p><b>
</b><p><b>
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life.</b><br>
<b>We welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. We are an equal opportunity employer and offer opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
</b><br>
<b>So, join us and you'll become part of our hotel family.</b></p><b>
</b><p><b>
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</b></p></h4></div>

Franchise Hotel - Purchasing Supervisor

Land Sterling

<div>
 <p>
  Department Coordinator &amp; Administrator
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you will be doing:
 </p>
 <p>
  We are looking for a well-organised and proactive Department Coordinator &amp; Administrator to provide day-to-day support to our team. This role will be responsible for coordinating departmental activities, managing documentation, facilitating internal communication, and supporting various administrative and ad hoc tasks. The ideal candidate will be detail-oriented, reliable, and able to work in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Coordinate departmental schedules, meetings, and internal communications. Manage and maintain accurate department records, files, and documentation. Prepare, format, and edit reports, presentations, and internal correspondence. Support cross-functional communication and follow-ups between departments. Liaise with external contacts and clients as required, maintaining a professional approach.
  </li>
  <li>
   Assist with internal processes, including data entry, reporting, and task tracking. Provide administrative support to ongoing projects, including filing, updating logs, and procurement coordination.
  </li>
  <li>
   Organise travel, appointments, and other logistics when needed.
  </li>
  <li>
   Carry out ad hoc tasks to support department operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications and skills:
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in business administration or a related field. Background in real estate, consultancy, or professional services is advantageous.
  </li>
  <li>
   Prior experience in an administrative or coordination role.
  </li>
  <li>
   Strong organisational and multitasking abilities.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Ability to work independently, use initiative, and manage time effectively. Professional, discreet, and approachable with a team-oriented attitude.
  </li>
 </ul>
</div>


Department Coordinator & Administrator - Emirati Talent

Explore 973+ Procurement administrator in Dubai this September. Find roles across top companies and apply now to boost your career.