director, procurement

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director procurement - performance & strategy

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director, procurement systems and operations

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head of procurement/shared services

procurment coordinator

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Procurment Coordinator<p></p><p><b>
Job Description Summary</b></p>
Job Description Summary<br>
Under the direction of the Procurement Leadership, this role supports client account procurement operations, sourcing, contract management, and performs supplier management administration across multiple Accounts in facility management services.
<br>
<br>
The Procurement Coordinator will support the strategy set by the Client Account Procurement Lead.<p><b>
Job Description</b></p><div><div><b>
Responsibilities:</b></div></div><div><div><div><div><div><div><ul><li><p>
 Liaise with the Procurement Manager and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.</p></li></ul></div><div><ul><li><p>
Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.</p></li></ul></div><div><ul><li><p>
Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.</p></li></ul></div><div><ul><li><p>
Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site &amp; Equipment Lists.</p></li></ul></div><div><ul><li><p>
Facilitate contract negotiation ensuring compliance with C&amp;W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.</p></li></ul></div><div><ul><li><p>
Contract Repository utilization for supplier contract storage.</p></li></ul></div><div><ul><li><p>
Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.</p></li></ul></div></div><div><div><ul><li><p>
Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.</p></li></ul></div><div><ul><li><p>
Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.</p></li></ul></div><div><ul><li><p>
Perform other miscellaneous related duties as assigned.</p></li></ul></div><p></p><div><p><b><br>
Qualifications:</b></p></div><div><ul><li><p>
Bachelor&rsquo;s degree in a related field. (Advanced degree is a plus)</p></li></ul></div><div><ul><li><p>
2+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.</p></li></ul></div><div><ul><li><p>
Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.</p></li></ul></div><div><ul><li><p>
Self-motivated and works independently to find solutions.</p></li></ul></div><div><ul><li><p>
Detail-oriented with strong analytical &amp; presentation skills (Excel &amp; PowerPoint expertise required).</p></li></ul></div><div><ul><li><p>
Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.</p></li></ul></div><div><ul><li><p>
Proficient with internal &amp; external stakeholder/customer relationship management and effective communication with all levels of management.</p></li></ul></div><div><ul><li><p>
Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.</p></li></ul></div><div><ul><li><p>
Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.</p></li></ul></div><div><ul><li><p>
Experience in the Commercial Real Estate and/or Facility Management environments desired.</p></li></ul></div></div></div></div></div></div><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $24.00 - $27.90<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email <b>HRServices@cushwake.com</b>. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Procurment Coordinator

24 Seven

<div><div><div><p><b>Contract type</b></p><div><br>
Freelance</div></div><div><p><b>
Location</b></p><div><div><br>
New York</div>, <div>NY</div></div></div><div><p><b><br>
Specialty</b></p><div><br>
Other</div></div><div><p><b>
Salary</b></p><div><div><br>
$30.00/hour</div></div></div><div><p><b><br>
Remote</b></p><div><div><br>
No</div></div></div><div><p><b><br>
Reference</b></p><div><div><br>
490430</div></div></div><div><p><b><br>
Contact name</b></p><div><div><br>
Frankie Rubin</div></div></div></div><p><br>
</p><h2 class="jobSectionHeader"><b>
Job description</b></h2><div><div><p><b><br>
Licensing Coordinator</b><br>
<b>Hybrid in NYC</b><br>
<b>Pay: $30hr</b><br>
<b>**Must have fashion experience
</b></p><p><b>Client Overview:
</b></p><p>Our client, a popular fashion brand, is seeking a Licensing Coordinator to join their team.
</p><p><b>Role Overview: </b>The Licensing Coordinator acts as the expert on internal and external brand standards and legal requirements, ensuring all licensed products meet both licensor and brand design and quality expectations. This position maintains clear communication between licensors and a wide range of brand cross-functional partners across Design, Merchandising, Production, and Marketing to facilitate the approval processes of our licensed products and seeks efficiencies and opportunities to grow our relationships strategically.</p>
<p><b>
Licensing Coordinator Responsibilities:
</b></p><ul><li>Own product approval process and communication, ensuring internal and external creative needs are communicated, met, and executed on time to hit floorset deadlines and address business needs.
</li><li>Identify opportunities to streamline the product approval process and improve transparency and communication with internal teams to ensure the needs of the business are met.
</li><li>Forge relationships with strategic partners in relevant products categories.
</li><li>Liaise with internal and external stakeholders of the Licensing business to better understand priorities and areas of improvement.
</li><li>Educate and influence teams on licensing opportunities and best practices to ensure compliance.
</li>
</ul><p><b>Licensing Coordinator Qualifications:
</b></p><ul><li>Bachelors Degree in Merchandising, Marketing, Business Administration, or related field
</li><li>2+ years of experience in retail, business development, or product design
</li><li>Relationships and experience within the licensing Industry a plus
</li><li>Ability to successfully build relationships with team members across diverse lines of businesses
</li><li>Highly developed organizational skills and impressive attention to detail with ability to work in a fast-paced and deadline-oriented environment
</li><li>Forward-thinking and innovative ? ready to try new ways of doing things in order to improve.
</li><li>Loves product, graphics, and pop culture and understands fan mentality
</li><li>Proficient in MS office and Google suite of tools.
</li><li>Strong communication presentation skills</li></ul></div></div></div><p></p>

Licensing Coordinator

<div><div><div><p><b>Contract type</b></p><div><br>
Freelance</div></div><div><p><b>
Location</b></p><div><div><br>
New York</div>, <div>NY</div></div></div><div><p><b><br>
Specialty</b></p><div><br>
Other</div></div><div><p><b>
Salary</b></p><div><div><br>
$24.00/hour - $26.00/hour</div></div></div><div><p><b><br>
Remote</b></p><div><div><br>
No</div></div></div><div><p><b><br>
Reference</b></p><div><div><br>
490424</div></div></div><div><p><b><br>
Contact name</b></p><div><div><br>
Frankie Rubin</div></div></div></div><p><br>
</p><h2 class="jobSectionHeader"><b>
Job description</b></h2><div><div><p><b><br>
Operations Logistics Coordinator
</b><br>
<b>Hybrid in NYC</b><br>
<b>Pay : 24- 26hr</b><br>
<b>**Must have beauty experience
</b></p><p><b>Client Overview: </b>Our client, a clean beauty brand, is seeking an Operations Logistics Coordinator to join their team. This would be a freelance role, 40 hours/week, ideally in person Tuesday/Wednesday/Thursday.</p>
<p><b>
Operations Logistics Coordinator Responsibilities:</b></p>
<ul>
<li>Manual Order Fulfillment
</li><li>Review available inventory
</li><li>Enter orders into Shopify (manually and via bulk upload)
</li><li>Extensive Reconciliation
</li><li>Remove out-of-stock (OOS) items from purchase orders as needed
</li><li>Ensure clean order data flows into 3PL systems
</li><li>PO Pricing Verification
</li><li>Serve as a second set of eyes to cross-check unit pricing by retailer
</li><li>Confirm PO totals are accurate
</li><li>Internal Order Support
</li><li>Assist with office inquiries related to internal orders
</li><li>Commercial Invoice Creation
</li><li>Manually generate commercial invoices when required
</li><li>BFSG Order Management
</li><li>Review new BFSG orders for available inventory
</li><li>Send payment links to each retailer
</li><li>Act as backup point of contact for any order issues (e.g., refunds, re-shipments upon approval)
</li><li>Follow up every 2 days with unpaid orders and resend payment links as reminders
</li>
</ul><p><b>Operations Logistics Coordinator Qualifications:</b></p>
<ul>
<li>Previous operations or order management experience within the beauty industry
</li><li>Detail-oriented with proven ability to manage inventory reconciliation, PO pricing verification, and clean data flow into 3PL systems
</li><li>Experience generating commercial invoices and handling BFSG order management (payments, refunds, re-shipments, follow-ups)
</li><li>Excellent organizational and communication skills with the ability to support both internal teams and external retailers in a fast-paced environment</li></ul></div></div></div><p></p>

Operations Logistics Coordinator (Beauty)

LeFrak

<div>
 <strong>
  General Summary
  <br/>
  <br/>
 </strong>
 We are seeking an organized, detail-oriented, and motivated
 <strong>
  Project Coordinator
 </strong>
 to join our Procurement team. This is an entry-level position ideal for recent graduates who are eager to start their careers in procurement, vendor management, and project coordination. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities.
 <br/>
 <br/>
 <strong>
  Essential Job Functions/Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
  </li>
  <li>
   Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
  </li>
  <li>
   Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
  </li>
  <li>
   Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
  </li>
  <li>
   Track vendor compliance, insurance renewals, and performance metrics.
  </li>
  <li>
   Assist in creating and maintaining procurement and estimating project schedules.
  </li>
  <li>
   Track milestones, deliverables, and budget updates for active projects.
  </li>
  <li>
   Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
  </li>
  <li>
   Support the preparation of project status reports and presentations for leadership review.
  </li>
  <li>
   Gather and organize cost data from vendors and subcontractors for estimating purposes.
  </li>
  <li>
   Assist in preparing cost analyses and bid leveling sheets for management review.
  </li>
  <li>
   Research market pricing and trends to support accurate cost estimates.
  </li>
  <li>
   Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
  </li>
  <li>
   Maintain organized digital records for vendor documentation, contracts, and project files.
  </li>
  <li>
   Prepare reports, spreadsheets, and presentations as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Level Degree is required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills with the ability to handle multiple priorities.
  </li>
  <li>
   Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
  </li>
  <li>
   Analytical mindset with attention to detail and accuracy.
  </li>
 </ul>
</div>


Project Coordinator- Procurement

JOE & THE JUICE

<div>
 <p>
  <strong>
   Company Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  JOE &amp; THE JUICE is a global, people-centric food and beverage brand founded in Copenhagen in 2002. With more than 400 stores across 17 countries, JOE &amp; THE JUICE is redefining fast casual through its unique blend of health-forward products, energetic culture, and commitment to experience, convenience, and sustainability.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As we accelerate expansion in the United States&mdash;with a goal to triple our footprint over the next 3&ndash;4 years&mdash;we are hiring a
  <strong>
   Project Coordinator, Construction
  </strong>
  to support our business as we grow on this ambitious growth trajectory.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Project Coordinator will provide essential support to the Development &amp; Construction team at JOE &amp; THE JUICE, ensuring that projects run smoothly from planning through completion. This role requires an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities simultaneously.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Based in our US headquarters in SoHo, New York City, the Project Coordinator will work closely with Construction and Procurement Managers to support day-to-day operations, vendor coordination, and project execution. This role will require occasional travel to project sites and flexibility for limited remote work as agreed with management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide day-to-day support to Construction and Procurement Managers on project-related tasks.
  </li>
  <li>
   Manage invoice processing and follow-up with vendors and the finance team.
  </li>
  <li>
   Coordinate deliveries to construction sites, ensuring accuracy and timely completion.
  </li>
  <li>
   Develop and maintain spreadsheets, databases, and tracking tools to monitor project status, risks, budget, and schedule.
  </li>
  <li>
   Draft and distribute project communications, including weekly updates to vendors, consultants, and internal stakeholders.
  </li>
  <li>
   Attend project meetings, take minutes, and distribute notes.
  </li>
  <li>
   Conduct research on permits, codes, and compliance requirements across US jurisdictions.
  </li>
  <li>
   Visit project sites to take photos, measurements, and support vendor access.
  </li>
  <li>
   Collaborate with landlords, architects, contractors, expediters, and building departments to keep projects on track.
  </li>
  <li>
   Perform light design review tasks (e.g., verifying furniture/equipment counts in plans).
  </li>
  <li>
   Support the construction team with ad hoc projects and special requests.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Project Management, Supply Chain, Architecture, or Engineering preferred. Equivalent experience may substitute for education.
  </li>
  <li>
   1&ndash;3 years of relevant experience in project coordination, clerical tasks, vendor communication, or invoice processing.
  </li>
  <li>
   Familiarity with project management platforms (MS Project, Procore, or similar) preferred.
  </li>
  <li>
   Exposure to construction, project management, procurement, or finance environments is ideal.
  </li>
  <li>
   Highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.
  </li>
  <li>
   Strong written and verbal communication skills; comfortable engaging with internal teams and external partners.
  </li>
  <li>
   Willingness to occasionally work outside typical office hours based on project needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   A high-impact role in a well-known international brand
  </li>
  <li>
   Growth company mindset with career development potential
  </li>
  <li>
   Medical/dental/vision coverage
  </li>
  <li>
   Commuter reimbursement account through AMERIFLEX
  </li>
  <li>
   401k plan
  </li>
  <li>
   Employee perks to save on travel, entertainment, and more.
  </li>
  <li>
   Employee meal plan
  </li>
  <li>
   Free coffee &ndash; duh&rsquo;
  </li>
  <li>
   New parent leave
  </li>
  <li>
   A collaborative team of people who live our core values and have your back
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   At Joe, we&rsquo;re proud to be an equal opportunity employer. We&rsquo;re committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants &mdash; no matter your race, gender, age, religion, sexual orientation, or background.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   NOTICE OF NON-DISCRIMINATION POLICY
  </strong>
 </p>
</div>


Project Coordinator, Construction

NYU Langone Health

<div><div><p>NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
<br>
<br>
<i>For more information, go to</i> <i>med.nyu.edu</i>, and interact with us on <i>LinkedIn</i>, <i>Glassdoor</i>, <i>Indeed</i>, <i>Facebook</i>, <i>Twitter</i> <i>and</i> <i>Instagram</i>.</p></div><div><p><b>
Position Summary:</b></p><p><br>
We have an exciting opportunity to join our team as a Clinical Research Coordinator.
<br>
<br>
The Clinical Research Coordinator is an active participant in the coordination of cancer related clinical research studies from research planning to completion of studies. The Clinical Research Coordinator performs study coordination tasks under the direction of the investigator and works closely with the Research Nurse and Data Coordinator to ensure overall compliance in the conduct of the study, and adherence to the approved study protocol.</p></div><div><p><b>
Job Responsibilities:</b></p><ul><li>
Additional responsibilities as needed including: Help in the development of SOPs, policy changes, education sessions, and quality improvement projects</li><li>
Work with licensed clinicians to develop tracking forms for all active trials, maintain tracking forms throughout the life cycle of the protocol</li><li>
Provide updates to study team members regarding changes to workflow or patient-related specific needs according to protocol modifications</li><li>
Schedule participants according to the approved protocol; coordinate with ancillary service providers to ensure patients remain adherent to the protocol</li><li>
Prepare for study visits: bio-specimen collection, research ticket preparation, lab and EKG orders, scheduling of biopsies and scans, facilitating RECIST form, AE and Conmed form completion in conjunction with licensed professional and other tasks as needed.</li><li>
Act as primary point of contact for all bio-specimen collections</li><li>
Compile and submit weekly pharmacy lists to investigational pharmacy</li><li>
Monitor infusion chair assignments; assure patient assignments are aligned with protocol requirements; make necessary requests for changes on as-needed basis</li><li>
Help to reconcile any clinical discrepancies in data with RDAs and RCs</li><li>
Maintain follow up calendar ensuring all survival follow up assessments are completed per the protocol; performs assessments not requiring licensure</li><li>
May perform EKGs with documented training</li><li>
Initiates vial assignment by DCU and coordinates with Infusion Nurses and Pharmacy to ensure timely dispensation of IP</li><li>
Participates in Pre-Screening activities to identify patients that may be eligible for a clinical trial</li><li>
Under the supervision of licensed clinicians administers ancillary assessments (i.e, Quality of Life Exam)</li><li>
Participates in the feasibility and complexity assessment process for new protocols</li><li>
Assists patients in understanding the schedule of assessments according to the approved protocol, coordination of appointments, and ancillary services (under the supervision of a licensed clinician but clinician does not have to be physically present)</li><li>
Under the supervision of investigator, may take part in AE and Con Med documentation and reporting activities such as SAE and ECI reports (All documentation must be verified and signed by licensed clinicians before submission and all assessments must be made by a licensed clinician)</li><li>
Write research notes in EPIC (may not make assessments)</li><li>
Helps compile enrollment packet materials (must be reviewed and signed by investigator)</li></ul></div><div><p><b>
Minimum Qualifications:</b><br>
To qualify you must have a Bachelor's Degree or equivalent combination of education and experience required.
<br>
Computer literate with good interpersonal, writing and verbal communication skills.<br>
2 years relevant experience required<br>
Effective oral, written, communication, interpersonal skills.
<br>
Must be able to work under the direction of supervision
<br>
Ability to identify, analyze and solve problems.
<br>
Time management skills and ability to work well under pressure.<br>
Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications</p><p><i>
Qualified candidates must be able to effectively communicate with all levels of the organization.</i>
<br>
<br>
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
<br>
<br>
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
<br>
<br>
View Know Your Rights: Workplace discrimination is illegal.</p><p>
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $80,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div></div><p></p>

Clinical Research Coordinator - Neurosurgery (100% onsite)

WXY Architecture and Urban Design

<p><b>Studio and Marketing Coordinator</b></p><p><b>Location: </b>New York, NY</p><p><b>Employment Type: </b>Full &ndash; time and In-Office 5 days a week</p><p><b>Salary Range: </b>$58,000 - $68,000 / year</p><p><b>Who We Are</b></p><p>WXY is a think tank that builds. We are a multi-disciplinary agency for the built environment, creating equitable, vibrant, healthy buildings, places, neighborhoods, and systems. Based in New York City, we specialize in urban design, planning, and architecture, tackling complex challenges through innovative approaches to public space, structures, and urban issues. Our work spans site-specific design and multi-scale planning in collaboration with public, private, and non-profit organizations.</p><p>Our dynamic office thrives on cross-disciplinary teamwork and diverse projects. We seek capable, enthusiastic, and curious individuals eager to engage with a range of project types and office initiatives as part of our mission-driven, 65-person team. Let&rsquo;s build together. To learn more about us, please visit us at https://www.wxystudio.com/.</p><p><b>Job Summary</b></p><p>The Studio and Marketing Coordinator is the first point of contact for WXY who creates a positive first impression for all who enter our studio. This role maintains a pleasant work environment and ensures organizational effectiveness, efficiency and safety, while also supporting our marketing, proposals, awards, and social media efforts.</p><p>The position will require close collaboration with all members of the studio, namely the principals and operations/administrative/marketing staff.</p><p><b>Key Responsibilities:</b></p><p><b>Front of Studio </b></p><ul><li>Maintain a welcoming atmosphere for staff and clients, greet visitors and assist with setup for client and office-wide meetings ordering food, office supplies and equipment, and managing waste.</li><li>Provide high-level customer service to staff, clients, and vendors.</li><li>Act as the point person for facilities maintenance, shipping, supplies and equipment.</li><li>Manage office supplies and resources, and ensure the office is well-organized, stocked, and running efficiently.</li><li>Engage in office culture by planning studio meetings, retreats, outings, and celebrations.</li></ul><p><b>Marketing and Communications</b></p><ul><li>Assist with coordination, production and maintenance of proposals, presentation materials, lectures, and interview materials.</li><li>Assist with development and maintenance of marketing and proposal collateral such as resumes, project sheets, project images and other materials.</li><li>Create multimedia content, including graphics, short videos, and copy tailored to specific audiences.</li><li>Maintain website updates and communication on social media channels</li><li>Assist with drafting award/speaker submissions and coordinating the materials for PR efforts.</li><li>Organize and catalog marketing materials and publications.</li><li>Coordinate internal and external events.</li></ul><p><b>Studio and Logistical Operations</b></p><ul><li>Maintaining high levels of studio housekeeping &ndash; ensuring the studio is clean and tidy at all times and conference room is prepared for meetings.</li><li>Monitor studio building repairs and improvements, ensuring that works are carried out in an efficient manner with minimum disruption to the day-to-day operation of the office.</li><li>Develop and maintain records for all administrative data and vendor management.</li><li>Routinely check and maintain the general WXY office email inbox.</li><li>Manage office-wide calendar and communications.</li><li>Act as liaison and support to IT consultant.</li><li>Provide ad hoc support for all Principals and senior staff (as needed), including logistics and travel.</li><li>Organize and catalog books and publications for WXY&rsquo;s library and managing the storage and archiving procedures.</li></ul><p><b>Education and Qualifications: </b></p><ul><li>Bachelor's degree and ideally 1-2 years of professional and/or internship office experience related to operations and marketing.</li><li>Working knowledge of architecture, urban design and planning professions is an asset, but not necessary.</li><li>A strong technical aptitude and ability to learn new systems.</li><li>Software requirements include Microsoft Office, Outlook, and Adobe Creative Suite.</li><li>Strong written and verbal communications skills.</li><li>A high level of organization and ability to thrive in an ever-changing environment.</li><li>Collaborative work style and the ability to partner effectively with staff at all levels of the organization across multiple teams</li><li>The confidence to exercise good judgement in a variety of situations.</li><li>An independent worker with the initiative to solve problems and make things better for the team.</li></ul><p><b>Note: This is not an architectural, design or planning position and will not lead to employment in either capacity.</b></p><p><b>To Apply: </b>Please email resume and cover letter to jacqueline@wxystudio.com with &ldquo;YOUR NAME &ndash; Studio &amp; Marketing Coordinator &rdquo; as the subject line.</p><p>This description reflects the core activities of the role but is not intended to be all inclusive and changes to the position duties may be required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.</p><p>This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k) and more.</p><p><i>All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.</i></p><p>Job Type: Full-time</p><p>Pay: $58,000.00 - $69,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Studio and Marketing Coordinator

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