project manager

property consultant

document controller

administrative assistant

project engineer

project administrator

Gill Smart HR Consultancy

Job Title: Contract Administrator &ndash; Civil (Main Contracting Company) Location: Dubai, UAE Salary Range: AED 12,000 &ndash; AED 18,000 per monthJob Description: A leading Main Contracting Company in Dubai is seeking an experienced Contract Administrator with strong experience in high-rise building projects. The ideal candidate will be responsible for managing contractual matters, ensuring compliance with project requirements, and supporting the commercial and project teams throughout the project lifecycle.Key Responsibilities:<ul><li>Prepare and review contract documents, letters of intent, and subcontracts to ensure they align with the Main Contract and company risk policies.</li><li>Maintain a meticulous &quot;Contractual Correspondence Log.&quot; In the UAE, a missing notice can result in a complete loss of entitlement.</li><li>Assist in the preparation of Extension of Time (EOT) and Prolongation Cost claims, working closely with the Planning and Quantity Surveying teams</li><li>Coordinate with Operation, Procurement, and Finance teams</li><li>Track the validity of Performance Bonds, Advance Payment Guarantees, and All-Risks Insurance policies</li><li>Maintain accurate records and reporting to the commercial management department.</li></ul>Requirements:<ul><li>B.Tech / B.E in Civil Engineering or related field</li><li>5 to 8 years of experience as a Contract Administrator in a Construction Company.</li><li>Strong knowledge of construction contracts forms , fidic.</li><li>Excellent communication and negotiation skills.</li><li>UAE Experience is Mandatory</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Career growth opportunities</li><li>Company benefits as per UAE Labour Law</li></ul>How to Apply: Interested candidates meeting the above criteria may apply through Indeed with updated CV.Job Types: Full-time, PermanentPay: AED12,000.00 - AED18,000.00 per month

Contract Administrator- Civil Construction

Compass International LLC.

We are looking for a Project Manager with 8+years experience to manage organization of key client projectsResponsibilitiesLead all assigned projects as per the PMO methodology and enforces project standards<ul><li>Monitor project lifecycle from initiation to closure.</li><li>Lead the development of project deliverables for each project stage.</li><li>Develop a baseline project schedule and monitor project progress against it (actual versus planned targets).</li><li>Define and document projects Risk, Actions, Issues and Dependencies</li><li>Define and document project Change Request and ensure adherence to GIT change management process.</li><li>Identify and resolve project interdependencies in collaboration with the concerned project managers.</li><li>Identify key project stakeholders and assigns individual responsibilities</li><li>Support project managers as needed.</li><li>Ensures project documents are complete, current, and stored appropriately as per standards</li><li>Manages day-to-day operational aspects of a project and scope.</li><li>Reviews deliverables prepared by team before passing for approval</li><li>Ensures projects meet industry leading quality standards.</li><li>Constantly monitor and report on progress of the projects to all stakeholders.</li><li>Develops effective working relationships and ongoing management processes for the project.</li></ul>Requirements and skills<ul><li>5-8 years of experience in the same field required</li><li>Bachelors of computer science or engineering for technical project managers</li><li>Proven working experience as a project administrator in the information technology sector</li><li>Solid technical background, with understanding or hands-on experience in software development and web technologies</li><li>Excellent client-facing and internal communication skills</li><li>Excellent written and verbal communication skills</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Strong working knowledge of Microsoft Office</li><li>PMP certification is a plus</li><li>Candidate available to join are preferred</li></ul>Job Types: Full-time, PermanentPay: AED1.00 per month

Project Coordinator

SD (Middle East) LLC

<div>Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project &amp; Commercial Team as a Commercial Administrator in Dubai, UAE.
What are my responsibilities?
<ul><li>Support the Project Management team with commercial, administrative, and project coordination activities.</li>
<li>Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.</li>
<li>Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.</li>
<li>Reconcile supplier retention and supplier advance payments.</li>
<li>Raise Purchase Requisitions in ERP with the correct cost accounting allocation.</li>
<li>Reconcile monthly timesheet-based costs, process for approval, and cost allocation.</li>
<li>Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.</li>
<li>Administer service level agreements between affiliated companies and related cost transfers as applicable.</li>
<li>Process travel and personnel-related expenses in line with internal procedures.</li>
<li>Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.</li>
</ul>What do I need to qualify for the role?
<ul><li>Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.</li>
<li>Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.</li>
<li>Proficiency in MS Office applications (Word, Excel, PowerPoint).</li>
<li>Strong communication skills with the ability to interact with multiple stakeholders.</li>
<li>Demonstrated excellent customer handling and internal stakeholder handling skills.</li>
<li>Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Able to accommodate a flexible work schedule.</li>
<li>Independent thinking, problem-solving skills, discretion, and integrity are required.</li>
<li>Self-starter who can work independently as well as carry out instructions as required.</li>
<li>Hands-on experience with SAP (ERP) is a plus.</li>
<li>Good communication skills in English and Arabic are a plus.</li>
<li>Flexibility to work in a site environment.</li></ul></div>

Commercial Administrator

Meraki Group

<div>Job Summary
The ERP Administrator for Construction will oversee the day-to-day administration, support, and optimization of the company's ERP system. The ideal candidate will have hands-on experience in the construction industry and a deep understanding of core business processes, including project tracking, job costing, and resource allocation. This role is crucial for ensuring the ERP system aligns with business needs, maintaining data integrity, and driving operational efficiency across all construction projects.
Responsibilities<ul>
<li>
System management and maintenance:</li>
<li><ul><li>Perform regular system maintenance, including applying updates, patches, and security configurations to ensure optimal performance.</li>
<li>Manage user access, roles, and permissions within the ERP system to maintain data security and control.</li>
<li>Monitor system performance and troubleshoot issues related to hardware, software, or user access in a timely manner.</li>
</ul></li><li>Support and training:</li>
<li><ul><li>Provide first and second-line support to all end-users, addressing technical and functional questions related to the ERP system.</li>
<li>Develop and deliver training sessions and documentation to ensure effective user adoption and understanding of the system's functionalities.</li>
<li>Act as the primary point of contact for all system-related matters within the organization.</li>
</ul></li><li>Configuration and process improvement:</li>
<li><ul><li>Collaborate with key stakeholders across project management, finance, and procurement to identify business needs and translate them into ERP solutions.</li>
<li>Assist in customizing and configuring ERP modules to optimize and standardize business processes, from project bidding to accounting.</li>
<li>Support the implementation and integration of new modules or system enhancements.</li>
</ul></li><li>Data integrity and reporting:</li>
<li><ul><li>Oversee data control and integrity by creating and running regular reports and audits.</li>
<li>Assist in creating, modifying, and maintaining dashboards and reports to provide leadership with key business insights on project status, finances, and resource usage.</li>
<li>Ensure all data related to projects, materials, equipment, and workforce is accurate and up-to-date.</li>
</ul></li><li>Vendor management:</li>
<li><ul><li>Serve as the main point of contact for the ERP software vendor, managing support tickets and tracking the status of system changes and upgrades.</li></ul></li>
</ul>
Requirements
Qualifications<ul>
<li>
Bachelor's degree in Computer Science, Information Technology, or a related field, or equivalent practical experience.</li>
<li>Proven experience as an ERP Administrator, with a minimum of [2-5] years in a construction environment.</li>
<li>Strong understanding of construction-specific business processes, including project management, estimation, accounting, and supply chain logistics.</li>
<li>In-depth knowledge of construction-centric ERP systems, such as [Specific systems like Xpedeon].</li>
<li>Finance knowledge is preferrer</li>
<li>Proficiency in SQL or other database management tools.</li>
<li>Excellent problem-solving, analytical, and troubleshooting skills.</li>
<li>Strong verbal and written communication skills with the ability to explain technical concepts to non-technical users.</li>
<li>Project management skills with the ability to manage timelines and resources effectively.</li>
</ul>
Preferred qualifications<ul>
<li>
Relevant ERP or project management certifications (e.g., PMP).</li>
<li>Experience with ERP system integration and data migration.</li>
<li>Familiarity with reporting tools such as Power BI or Tableau.</li></ul></div>

ERP Administrator-Xpedeon Software Preferred (Remote)

Hettich

About HettichHettich is one of the world&rsquo;s largest and most respected manufacturers of high-quality hardware and intelligent systems for the furniture industry. With over 125 years of German engineering heritage, we are known for combining precision manufacturing with innovation to support furniture makers, designers, and developers around the globe. As we strengthen our presence across the Middle East and Africa, our Dubai office plays a key role in ensuring operational excellence and seamless supply chain performance.About the RoleWe are seeking a detail-oriented and proactive Project Coordinator, based in [Insert Location], to support the execution of projects across the region. The role involves coordinating with internal teams and external stakeholders, ensuring timely progress, maintaining documentation, and monitoring costs, quality, and compliance. The ideal candidate will have strong organizational skills, excellent communication abilities, and proven experience in project coordination within a fast-paced business environment.Key Responsibilities<ul><li>Project Planning &amp; Coordination &ndash; Coordinate with internal teams (sales, technical, supply chain, accounts) and external stakeholders (clients, contractors, consultants) to ensure smooth execution. Track project progress against timelines and escalate delays proactively.</li><li>Documentation, Reporting &amp; Communication &ndash; Maintain accurate project documentation including MOM, approvals, and change requests. Act as the central communication point between departments and customers. Prepare and share weekly/monthly progress reports.</li><li>Procurement &amp; Material Coordination &ndash; Monitor procurement, deliveries, and stock requirements. Align material availability with project schedules.</li><li>Quality &amp; Compliance Monitoring &ndash; Ensure projects meet company standards, specifications, and safety guidelines. Track and close project LPOs before handover.</li><li>Financial Coordination &ndash; Monitor project costs against budgets (for local coating materials). Assist in billing milestones, invoicing, and following up on client payments.</li><li>Risk &amp; Issue Management &ndash; Handle client communication, clarifications, and approvals throughout the lifecycle. Maintain strong professional relations to ensure client satisfaction and repeat business.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>3&ndash;5 years of project coordination or project management experience, preferably in building materials, furniture fittings, or construction-related industries.</li><li>Strong organizational and documentation skills with attention to detail.</li><li>Proficiency in MS Office; experience with ERP/CRM systems is an advantage.</li><li>Excellent communication skills in English; Arabic is an added advantage.</li><li>Ability to manage multiple priorities, work under pressure, and meet deadlines.</li></ul>Job Type: Full-time

Project Coordinator - Furniture Fittings

Riseonic Realty Real Estate Broker LLC

Hiring: Real Estate Administrator Location: Dubai, UAE Industry: Real EstateWe are looking for a highly organized and experienced Real Estate Administrator to handle PRO services, office administration, and HR support in our growing real estate company.We Offer:<ul><li>Visa</li><li>Medical Insurance</li><li>Salary: 5,000 to 7,000 AED</li></ul>Key Responsibilities<ul><li>Manage property listings and documentation</li><li>Prepare and process Trakheesi permits via Dubai Land Department</li><li>Maintain property files, contracts, and client records</li><li>Coordinate with developers for documentation and commission invoices</li><li>Monitor listing portals (Property Finder, Bayut, Dubizzle)</li><li>Handle Ejari registration and tenancy documentation</li><li>Provide full administrative support to property consultants</li><li>Ensure proper document control and compliance</li></ul>Requirements<ul><li>Minimum 2 years UAE real estate experience</li><li>Strong knowledge of Trakheesi and listing procedures</li><li>Excellent organizational and time-management skills</li><li>Good communication skills (English required)</li><li>We prepared TAGALOG Speaker.</li></ul>Interested candidates may send their CV to: 0582065954Subject: Application &ndash; Real Estate AdministratorJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>If yes, how many years of experience do you have as a Real Estate Administrator?</li><li>Have you previously worked in real estate administration in Dubai?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator

Dpi interior design and decoration LLC

Responsibilities:<ul><li>Coordinate project management activities, resources, equipment and information.</li><li>Assist factory manager in day to day activities.</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Oversee project procurement management.</li><li>Monitor project progress and handle any issues that arise.</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Job Type: Full-time

Project Coordinator/ Assistant - INTERIOR FIT-OUT ONLY

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