project administrator

McDermott International, Ltd

<div>
 
 Job Description
 
 
 
 
 Job Overview:
 
 
 
 The Quality Operations Technician provides solutions to problems in the operations discipline without supervisory approval and will evaluate and select solutions from established operating procedures and scientific procedures. The Quality Operations Technician will support Quality Manager is assigned tasks and coordinate administrative scope in Quality Department.
 
 
 
 Responsibilities
 
 
 
 
 Key Tasks and Responsibilities:
 
 
 
 <ul>
 <li>
 Act as a focal point for relevant craft supervisors to access current information related to standards and codes, technical publications, inspection tools, and measuring instruments
 </li>
 <li>
 Ensure all inspection forms are off a standard format and completed monthly
 </li>
 <li>
 Maintain Quality records and relative Codes/Standards
 </li>
 <li>
 Focal point between facility/vessel and Administrative Office regarding the status of Corrective Action Register Issues
 </li>
 <li>
 Assist in establishing a process to measure non-conformances, i.e., production delays, unscheduled helicopter flights, redundant vessel movements, etc.
 </li>
 <li>
 Assist as directed with ISO:9001, ISO: 14001, ISM, and ISPS code audit prep and CAR closures
 </li>
 <li>
 Act as a focal point to help expedite facility issues relevant to Quality
 </li>
 <li>
 Assist with facility/vessel Key Performance Indicator measurements
 </li>
 <li>
 Maintain registers on the following: ladders, below hook lift devices, CAR, training, and MSDS
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Essential Qualifications and Education:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Strong computer skills
 </li>
 <li>
 Organized and disciplined individual with well-developed communication skills
 </li>
 <li>
 Strong interpersonal skills required to deal effectively with operational management throughout the organization
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
 For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
 
 
</div>

Quality Ops Tech (Project Administrator)

TAMM GROUP LLC

Job description:Job Title: Construction AdministratorJob SummaryWe are seeking a detail-oriented and proactive Construction Admin Officer to support our construction projects from start to finish. This role is responsible for coordinating documentation, managing communication between stakeholders, tracking project progress, and ensuring administrative processes run smoothly throughout the construction lifecycle.Key Responsibilities<ul><li>Prepare, review, and manage construction documents (contracts, submittals, RFIs, change orders, pay applications)</li><li>Need to handle DM portal</li><li>Maintain accurate project records, logs, and filing systems (digital and physical)</li><li>Coordinate communication between project managers, contractors, subcontractors, architects, and clients</li><li>Track project schedules, deadlines, and deliverables</li><li>Assist with procurement, purchase orders, and vendor coordination</li><li>Support budgeting and cost tracking by processing invoices and payment applications</li><li>Schedule meetings, site visits, and inspections; prepare meeting minutes</li><li>Ensure compliance with company procedures, contracts, and regulatory requirements</li><li>Provide general administrative support to the construction/project management team</li></ul>Job Type: Full-timeExperience:<ul><li>5year: 5 years (Required)</li></ul>Work Location: In person

Construction Admin Officer

Xalarate Trading Co. L.L.C.

Job Description:We are looking for a detail-oriented and proactive Project Coordinator with an engineering or technical background to join our team in Dubai. The ideal candidate will play a key role in supporting project execution, coordination, documentation, and communication between internal teams and clients.Key Responsibilities:<ul><li>Prepare and manage project quotations, invoices, and cost estimates</li><li>Coordinate with engineering, technical, and sales teams for smooth project execution</li><li>Assist in project planning, scheduling, and tracking progress</li><li>Prepare project reports, completion reports, and incident documentation</li><li>Handle tender submissions and maintain proper documentation</li><li>Maintain daily updates, reports, and project status for management review</li><li>Communicate with clients to ensure timely delivery and satisfaction</li><li>Perform administrative and coordination tasks as assigned</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering or a related technical field</li><li>1&ndash;3 years of experience in project coordination or similar role (freshers with strong technical knowledge can apply)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Knowledge of AutoCAD will be an added advantage</li><li>Ability to work in a fast-paced environment</li></ul>Working Details:<ul><li>Working Days: Monday to Saturday</li><li>Timing: 9:00 AM &ndash; 6:00 PM</li><li>Location: Dubai</li></ul>How to Apply:Interested candidates can send their CV to careers@novaassets.ae or WhatsApp at +971 585228088Job Type: Full-timePay: AED2,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your current visa status in the UAE?</li></ul>(Employment Visa / Visit Visa / Cancelled Visa / Own Visa / Other)Work Location: In person

Project Coordinator

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are looking for a motivated UAE National to join our design consultancy as a Project Coordinator. This is more than just an admin role; it&rsquo;s a hands-on opportunity to learn how world-class design projects are delivered, from initial contract to final invoice.
You will work directly with our Project Managers, gaining exposure to budget tracking, client coordination, and the inner workings of a fast-paced consultancy.
Key Responsibilities:<ul><li>
Project Lifeline: Support Project Managers in tracking timelines, deliverables, and deadlines to ensure every project stays on course.</li><li>
Financial Coordination: Assist with client invoicing, budget tracking, and financial reporting&mdash;learning the &quot;business side&quot; of design.</li><li>
Documentation: Manage critical project records, including contracts, technical submissions, and official correspondence.</li><li>
Team Hub: Organize key meetings, capture action items (minutes), and follow up with internal teams to keep the momentum going.</li><li>
Operations Support: Assist with timesheet tracking and ensure all project data entry is accurate and compliant with our internal procedures.</li></ul> 

Qualifications 
<ul><li>
The Right Foundation: A recent bachelor&rsquo;s degree in business, Engineering, Architecture, or Finance.</li><li>
Tech Savvy: Strong skills in Microsoft Office&mdash;if you&rsquo;re an Excel pro, you&rsquo;ll thrive here.</li><li>
Growth Mindset: A proactive attitude and a genuine eagerness to learn the ropes of project management.</li><li>
Precision: An eagle eye for detail and the ability to manage multiple moving parts at once.</li><li>
Communication: Excellent verbal and written communication skills to collaborate effectively with your team.</li></ul> 

Additional Information 
Why Join Us? 
We offer a supportive environment specifically designed to help Emirati graduates transition from the classroom to the professional world. You&rsquo;ll receive direct mentorship and the tools you need to build a long-term career in consultancy.</div>

Project Coordinator (UAE National - Graduate Position)

Ecofac Technical services LLC

About the Role: ECOFAC is seeking a rigorous and analytical Management Assistant to join our team in Dubai. In this role, you will act as the right hand to the Regional Manager and Projects Director, providing critical support that bridges administrative organization, Engineering reporting, and on/off-site project coordination.This is not a purely desk-based administrative role. We are looking for a confident professional with a engineering background who is comfortable visiting construction sites, analyzing data on excel, creating Pivot tables, indicators, and communicating effectively with everyone from site engineers to executives and clients.Key Responsibilities:<ul><li>Executive Support: Assist the Regional Manager and Projects Director with daily operations, calendar management, and priority handling.</li><li>Financial Reporting: Utilize advanced Excel and PowerBI to prepare detailed Technical reports, track project expenses, and manage KPI&rsquo;s.</li><li>Project Administration: Handle robust documentation and filing systems; ensure all project records are up to date and compliant.</li><li>Client &amp; Payment Management: Follow up on client accounts, manage payment schedules, and ensure timely invoicing and collections.</li><li>Communication Bridge: Serve as a key point of contact between site engineers, management, and clients, ensuring clear information flow.</li><li>Site Mobility: Conduct site visits when necessary to collect data, deliver documents, or coordinate with field teams.</li></ul>Candidate Requirements:<ul><li>Experience: 3&ndash;5 years of experience in a similar role, preferably within the Construction or Engineering sector.</li><li>Education/Background: A background in Engineering is highly preferred.</li></ul>Mandatory Skills:<ul><li>Advanced Microsoft Excel (VLOOKUP, Pivot Tables, Macros).</li><li>PowerBI (Ability to create and interpret dashboards).</li><li>Autocad ( Ability to extract data and specify measurements)</li><li>Valid UAE Driving License (Mandatory for site visits).</li><li>Languages: Fluency in English is required. Proficiency in Arabic or Hindi is required.</li></ul>Soft Skills:<ul><li>Confident: Capable of holding your ground and communicating clearly with senior stakeholders and site personnel (very important).</li><li>Rigorous &amp; Organized: Ability to handle complex filing and documentation without errors.</li><li>Analytical: You don't just input data; you understand what the numbers mean.</li></ul>Why Join ECOFAC?<ul><li>Opportunity to work in a dynamic, target-oriented environment.</li><li>Exposure to high-level project management and regional operations.</li><li>A role that offers a mix of office analysis and on-site engagement.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>How many years of using Autocad and other software</li></ul>Experience:<ul><li>Engineering: 2 years (Required)</li></ul>License/Certification:<ul><li>Driving Licence (Required)</li></ul>Work Location: In person

Management Assistant For Engineering Firm

Future Projects Technical Services

We are seeking a proactive and highly organized Secretary cum Document Controller to join our dynamic team at Future Projects Technical Services, a leading interior design and fit-out company in Dubai. The ideal candidate will support day-to-day administrative operations and ensure all project documentation is well-managed, up-to-date, and properly filed.Key Responsibilities:<ul><li>Manage and organize project-related documents, including contracts, drawings, correspondence, and approvals.</li><li>Ensure all documents are properly archived and version-controlled.</li><li>Provide administrative support to the project and design teams.</li><li>Handle internal and external communication, including drafting letters, emails, and minutes of meetings.</li><li>Coordinate with consultants, contractors, and suppliers for timely documentation submission.</li><li>Maintain filing systems (physical and digital) and retrieve information quickly when needed.</li><li>Prepare reports and assist with document submissions for authorities and clients.</li><li>Schedule appointments, manage calendars, and support the team with logistics and paperwork.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a similar role, preferably in the interior fit-out or construction industry in the UAE.</li><li>Strong knowledge of document control practices and administrative procedures.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document control systems.</li><li>Ability to multitask, prioritize, and maintain confidentiality.</li><li>Knowledge of UAE authority submission procedures (Dubai Municipality, DCD, Trakhees, etc.) is a plus.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Female Secretary cum Document Controller – Interior Fit-Out

American Bureau of Shipping (ABS)

<div>Are you an organized, detail-focused administrator with a passion for people and processes?
We are looking for an experienced HR Administrator, ideally with an understanding and appreciation for safe work practices. As part of our Dubai-based HR team, this role will be focused on coordinating the employee medical processes across Europe, Africa and the Middle East. You must have excellent organizational skills, experience of managing high volume cyclical processes, strong systems (Microsoft suite) literacy, a client-focused service approach and the ability to work well with managers and employees across the EMEA region.
What You Will Do:
<div><ul><li>Implement and maintain efficient administration processes for our EMEA region, using Microsoft Power Automate to streamline and manage periodic medicals.
</li></ul><ul><li>Continuously monitor medical expiry dates and work closely with managers and employees to ensure all required medicals are carried out on time and in line with company and regulatory requirements.
</li></ul><ul><li>Escalate &ldquo;not fit&rdquo; medical outcomes and complex matters to HR Business Partners for review and resolution.
</li></ul><ul><li>Maintain the existing network of occupational health service providers across our EMEA locations, and establish additional providers as required to meet business needs.
</li></ul><ul><li>Coordinate new joiner medicals for EMEA employees as part of recruitment and onboarding processes.
</li></ul><ul><li>Maintain knowledge of Occupational Health regulations in our EMEA locations, and work with HR colleagues and managers to review and update internal processes to ensure ongoing compliance.
</li></ul><ul><li>Maintain all occupational health processes / databases / systems / employee records etc., ensuring compliance with data protection and confidentiality requirements at all times.
</li></ul>Provide additional HR administrative support across general HR lifecycle processes as needed. 
<ul><li>
 
</li></ul></div>What You Will Need:
Knowledge, Skills, and Abilities
<div><ul><li>Excellent communication and influencing skills with the ability to build relationships at all levels with internal clients and external providers.
</li></ul><ul><li>Extensive previous administration experience, ideally in a multi-national environment.
</li></ul><ul><li>A team player, willing to pitch in and provide administrative support to the EMEA HR team as required.
</li></ul><ul><li>Highly organized and methodical, with great attention to detail, the ability to manage multiple tasks efficiently and a focus on accuracy and compliance.
</li></ul><ul><li>Strongly customer-centric with a commitment to providing consistently high levels of customer service to clients and stakeholders.
</li></ul><ul><li>Operational delivery focus, strong experience of managing high volume, process driven, cyclical workloads.
 
</li></ul><ul><li>Understanding of the safety critical nature of corporate occupational health processes and associated compliance requirements.
</li></ul><ul><li>Strong computer and technical skills, with at least intermediate level Microsoft product proficiency:
 
 
Essential
</li></ul></div><ul><li>Excel &ndash; able to manipulate data across multiple sheets and use key formulas (VLook-up, pivot tables etc.)
</li><li>PowerPoint and Word &ndash; able to format and manipulate documents for greatest impact
</li><li>Outlook &ndash; able to use to maximum effect to support efficiency for self and wider team
 
 
Preferred (Training will be provided if required)
</li><li>Power Automate &ndash; able to map and manage automated process flows
</li><li>Project &ndash; able to plan and track projects including reporting against milestones, etc.</li></ul></div>

HR Admin Assistant

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