project administrator

Smart Volt Technical Works LLC

Office Admin EngineerCompany: Smart Volt Electrical Contracting LLC Location: Dubai, UAE Job Type: Full-timeAbout the RoleSmart Volt Electrical Contracting LLC is seeking a proactive and organized Office Admin Engineer to join our growing team. This role is ideal for candidates with engineering knowledge and strong administrative skills who can support project teams by managing documentation, coordinating with stakeholders, and ensuring efficient office and project administration.Key Responsibilities<ul><li>Prepare and maintain project documentation, reports, and records.</li><li>Coordinate with clients, consultants, subcontractors, and suppliers.</li><li>Track project approvals, permits, and document submissions.</li><li>Assist with procurement activities, material requests, and purchase orders.</li><li>Maintain project drawings, correspondence, and document control systems.</li><li>Support project teams with scheduling and day-to-day administrative tasks.</li><li>Prepare invoices, progress reports, and project status updates.</li><li>Ensure compliance with company procedures and document control standards.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in electrical, Civil, Mechanical Engineering, or a related field.</li><li>1&ndash;3 years of experience in engineering administration or project coordination.</li><li>Proficiency in Microsoft Office (Excel, Word, and Outlook).</li><li>Knowledge of AutoCAD and document control practices is an advantage.</li><li>Strong communication, organizational, and time management skills.</li><li>Experience in the UAE construction, MEP, or solar EPC industry is preferred.</li></ul>&middot; Preference will be given to candidates who are currently on a UAE Dependent Visa.What We Offer<ul><li>Opportunity to work on exciting electrical, MEP, and construction projects.</li><li>Professional and collaborative work environment.</li><li>Career growth and learning opportunities.</li><li>Competitive salary based on qualifications and experience.</li><li>Salary range from 2000.00 to 3500.00AED</li></ul>If you are detail-oriented, organized, and eager to build your career with a dynamic electrical contracting company, we encourage you to apply.Smart Volt Electrical Contracting LLC is an equal opportunity employer. Only shortlisted candidates will be contacted.Pay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

Office Admin Engineer

mepcontracting2017@gmail.com

As a Construction Project Site Secretary, you will be responsible for maintaining company project documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computer to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Project Secretary

Anotech

<div>
 
 
 Bid Coordinator
 
 
 
 
 
 
 What You'll Do
 
 
 As a Bid Coordinator, you'll provide administrative and coordination support throughout the tendering process by:
 
 <ul>
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 Managing tender documentation and maintaining document control using SharePoint.
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 Coordinating contributions from technical, commercial, legal, procurement, and finance teams.
 </li>
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 Tracking bid timelines, submission deadlines, and tender activities.
 </li>
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 Organizing bid kick-off, progress, and review meetings, including agendas, minutes, and action tracking.
 </li>
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 Maintaining tender clarification registers, bid calendars, and submission checklists.
 </li>
 <li>
 Supporting compliance by ensuring all required documentation is complete, accurate, and formatted to the required standards.
 </li>
 <li>
 Coordinating with internal and external stakeholders for administrative documentation, agreements, invoices, and payments.
 </li>
 </ul>
 
 
 
 
 What We're Looking For
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration, Office Management, Project Administration, or a related field.
 </li>
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 2&ndash;5 years of experience in bid administration, tender coordination, document control, or project administration.
 </li>
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 Strong proficiency in Microsoft Office, with
 
 SharePoint experience being essential
 
 .
 </li>
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 Excellent organizational skills and exceptional attention to detail.
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 Strong communication and relationship-building abilities.
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 Ability to work effectively in a fast-paced, multicultural project environment.
 </li>
 <li>
 Resilient, proactive, and able to manage multiple priorities.
 </li>
 <li>
 Fluent in English.
 </li>
 </ul>
 
 
 
</div>

Bid Coordinator – Rail & Public Transport

OGSI Oil & Gas Fields Equipment Manufacturing FZE

We are looking for a Sr. Odoo ERP Administrator &amp; Functional Consultant with experience in Odoo implementation in a manufacturing environment, particularly in Oil and Gas.OGSI designs and manufactures high-quality products and metering systems for the Oil, Gas, Petrochemical, and Power Generation industries. The centerpiece of this facility is the hydrocarbon flow laboratory with calibration methods that include a master meter and a small-volume prover.The Sr. Odoo ERP Administrator &amp; Functional Consultant will be responsible for the Group's ERP platform and will play a critical role in supporting business growth, improving operational efficiency, and strengthening governance across all Group companies.Responsibilities: &middot; Support a multi-company ERP environment (OGSI, OGS UK, OGM, M&amp;T, &amp; future entities) &amp; provide ERP system support for Manufacturing Operations &amp; Production.&middot; Support ERP system Implementation &amp; automation for Project Accounting &amp; configure ERP to track expensive equipment, pipelines, and maintenance schedules.&middot; Implement ERP modules to group corporate functions including HR, Procurement, Finance, accounting &amp; link field operations with finance for accurate job costing &amp; expense tracking.&middot; Implement Supply Chain &amp; Procurement software including Purchase Order approvals, setting up approved vendor lists (AVLs), Material Requirements Planning (MRP), Request for Quotation (RFQ) &amp; Joint Interest Billing (JIB).&middot; Implement ERP Inventory &amp; Warehouse Management to track stock levels of spare parts across multiple sites to prevent costly downtime using ROL (Reorder Level), MRO, serial numbers, and batch tracking.&middot; Build a constructive ERP system for CRM &amp; Sales to support leads&rsquo; generation, speed up pricing, track leads, generate quotations, and complex oil and gas contracts, track bids and pricing to help assess projects, track client emails, automatic replies, sales calls, and deal progress.&middot; Manages the software that links different business units &amp; intercompany transactions for sales and services.&middot; Support Management Reporting by pulling together all the company's data and reflecting on the same through easy-to-read charts, dashboards, tables, set up alerts, &amp; set up ERP metrics to track corporate performance KPIs.&middot; Assign Internal Controls, including role-based access controls, theft &amp; fraud prevention, spending limits, budget tracking, system security, materials tracking, and flag actions in case of overspending, errors, or duplicates.&middot; Managing Future international rollout of Odoo, unifying the group&rsquo;s operations and easing data transfers.&middot; Establish Functional configuration to ensure the system works with daily business rules &amp; adjust it to match how the company buys, sells, and tracks funds.&middot; Manage User access through role-based access and password policies.&middot; Improve Workflow by setting up approval hierarchies and task routing, and perform periodic system performance assessments.&middot; Provide support for Financial reporting, allowing finance to generate precise reports on budgets, asset maintenance, and project profitability, and help track JIB, Assets, Tax, revenue reporting &amp; budget vs actuals.&middot; Provide Month-end system support reconciling complex field tickets, equipment utilization, joint venture costs via lock periods, automated reports, generating compliance audits, and reconciling Joint Ventures (JVA).&middot; Support Business process documentation to organize corporate core tasks and asset tracking into the shared system.&middot; Organize User training to educate professionals on how to utilize ERP for serving the business to minimize discrepancies and errors and increase profitability.&middot; Conduct periodic ERP testing and upgrades to ensure the system tracks complex field services, asset maintenance, and financials without unplanned downtime &amp; keep operations safe, secure &amp; accurate.&middot; Coordination with external developers when technical customization is requiredExperience required:&middot; 5+ years in Odoo ERP implementation, governance &amp; process documentation.&middot; Manufacturing industry with exposure to multi-company ERP.&middot; User training, change management &amp; functional consulting capabilities.&middot; Strong functional knowledge of Finance, Accounting, Procurement, Inventory, Manufacturing, Projects, CRM, and HR modules &amp; overall business processes.Experience in Odoo Studio, SQL, Python, API &amp; Integration with third-party applications.Pay: AED15,000.00 - AED18,000.00 per monthWork Location: In person

Sr. Odoo ERP Administrator/ Functional Consultant (Oil & Gas Manufacturing)

freehold mediation and information

We are looking for accountant/administrator for our real estate company. Candidates must have at least 4 years of experience in a similar role, with strong knowledge of accounting, Microsoft Office and proven skills in Administrator. Tagalog and English language only.only If you meet the above criteria and are interested, please share your CV. Shortlisted candidates will be contacted for an interviewJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>accountant/administrator : 3 years (Required)</li></ul>Language:<ul><li>tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Accountant & Administrator

Adel Abalkhail Real Estate

About the RoleArt Zone Avenue Beauty Salon is looking for a professional, friendly, and motivated Salon Administrator to be the first point of contact for our clients. The ideal candidate will be responsible for managing appointments, handling client inquiries, promoting salon services and products, and supporting our social media presence. This role is essential in ensuring a smooth, welcoming, and profitable salon operation.Key Responsibilities* Greet and assist clients warmly and professionally* Manage appointments, bookings, rescheduling, and cancellations using Altegio* Respond to client inquiries via phone calls, WhatsApp, social media, and in person* Promote and upsell salon services, packages, and retail products* Support the salon in achieving sales and revenue targets* Maintain a clean, organized, and welcoming reception area* Coordinate effectively with stylists and salon staff to ensure smooth daily operations* Assist with social media content creation, posting, and client engagement* Handle client records, payments, and appointment confirmations* Ensure excellent customer service and client satisfaction at all timesRequirements* Previous experience as a receptionist, front-desk administrator, or customer service representative in a salon, spa, beauty, or hospitality environment (preferred)* Experience using appointment booking systems such as Altegio or Fresha is an advantage* Strong communication, sales, and interpersonal skills* Basic knowledge of social media platforms and content posting* Friendly, professional, and customer-focused personality* Excellent organizational and multitasking abilities* Ability to work in a fast-paced environment and contribute toward salon targets* Proficient in Microsoft Office and WhatsApp BusinessWhat We Offer* Competitive salary* Commission and performance incentives* Professional and supportive work environment* Career growth opportunities within the salonWork Location: In personPay: From AED3,500.00 per monthWork Location: In person

Salon Administrator / Receptionist

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

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