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property management coordinator

Future Scaffolding and Aluminium Industries LLC

Job Opening: Admin CoordinatorAbout UsFuture Scaffolding &amp; Aluminium Industries is a well-established company specializing in high-quality scaffolding systems, aluminium structures, and industrial fabrication. We are expanding our operations and seeking talented individuals to support our administrative and real estate management activities.Position OverviewWe are looking for a proactive and organized Admin Coordinator with 1&ndash;3 years of experience in Real Estate administration. The ideal candidate will handle day-to-day office operations, documentation, and coordination related to property management and company projects.Key Responsibilities<ul><li>Provide administrative and clerical support to management and project teams.</li><li>Maintain and organize property documents, contracts, and lease agreements.</li><li>Coordinate with clients, tenants, and agents regarding real estate matters.</li><li>Assist in preparing reports, invoices, and correspondence.</li><li>Schedule and manage meetings, appointments, and travel arrangements.</li><li>Handle office supplies, records, and general administrative duties.</li><li>Ensure smooth communication and workflow between departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Management, or a related field.</li><li>1&ndash;3 years of experience in administrative work within the real estate sector.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal and written).</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and handle confidential information.</li></ul>Language<ul><li>Tagalog (Required)</li></ul>How to ApplyInterested candidates should send their updated CV and copies of certifications to hr@futurealu.com with the subject line: &ldquo;Application &ndash; Admin Coordinator&rdquo;.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Coordinator - Tagalog Speaker

Tanmyah

Facilities Management (FM) Coordinator Job Description We are seeking a proactive and organized Facilities Management Coordinator to support the efficient operation and maintenance of our facilities. The ideal candidate will have strong administrative skills, a solid understanding of facilities processes, and a commitment to maintaining a safe and functional work environment. Key Details * Experience Required: 2 to 4 years in Facilities Management or a related coordination role. * Salary: 3,000 AED per month (All-inclusive) * Employment Type: Full-timeResponsibilities * Work Order Management: * Receive, log, prioritize, and dispatch maintenance and repair requests (work orders) through the FM system or relevant communication channels. * Follow up with internal staff and external vendors/contractors to ensure timely completion of all work orders. * Maintain accurate records of all maintenance activities, repairs, and service requests. * Vendor &amp; Contractor Coordination: * Assist in scheduling and coordinating third-party service providers (e.g., cleaning, HVAC, plumbing, electrical). * Monitor vendor performance and ensure compliance with service level agreements (SLAs) and safety regulations. * Process invoices and maintain updated records of vendor contracts and insurance documentation. * Administrative Support: * Manage and organize facilities documentation, including blueprints, equipment manuals, and maintenance logs. * Assist the FM Manager with budget tracking, expense reporting, and procurement of supplies/equipment. * Prepare regular status reports on facilities activities and maintenance backlog. * Operational Support: * Conduct routine site inspections to identify potential maintenance issues or safety hazards. * Assist in coordinating office moves, space planning, and minor renovation projects. * Ensure compliance with all local health, safety, and environmental regulations. Qualifications and Skills * Experience: 2-4 years of proven experience in facilities management, property management, or a similar administrative/coordination role. * Education: A diploma or bachelor&rsquo;s degree is preferred, ideally in Engineering, Facilities Management, Business Administration, or a related field. * Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with Computerized Maintenance Management Systems (CMMS) or FM software is a significant advantage. * Soft Skills: * Excellent communication (verbal and written) and interpersonal skills. * Strong organizational and time management abilities, with a capacity to multitask and prioritize effectively. * Problem-solving attitude and the ability to work independently under pressure.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

FM Coordinator

Nexus Elite Properties LLC

As a Real Estate Admin cum Accounts Coordinator, you ll handle the daily operations that keep our real estate business running smoothly from DLD portal tasks (Trakheesi, Ejari, Oqood) to invoicing, documentation, compliance, and marketing coordination. About Nexus Elite Properties: Registered with 30+ major developers across UAE, Nexus Elite Properties is redefining global real estate marketing and investments connecting investors and families to Dubai s best properties. Your Key Responsibilities: Manage DLD, RERA, and developer documentation (Forms A/B/F/I, SPAs, MOUs, Title Deeds, etc.) Coordinate property listings on Bayut, Dubizzle, and Property Finder Handle client communication, broker cards, and RERA renewals Manage VAT invoices, FTA reports, and petty cash Oversee property management tasks tenant relations, deposits, and inspections Conduct AML checks and ensure due diligence in all transactions Support real estate consultants and marketing campaigns Requirements: Minimum 1-2 years of real estate admin experience in Dubaibr&gt;Knowledge of DLD, RERA, and VAT compliance Proficient in MS Office, MS Excel, Google Workspace, and real estate portals Strong communication, multitasking, and customer service skills Bachelor s degree preferred, not mandatory.

Real Estate Admin cum Accounts Coordinator

Amari Management Fzco

Job Title: Villa &amp; Office Maintenance Coordinator Location: Dubai, UAE Employment Type: Full-timePosition SummaryWe are seeking a proactive and detail-oriented Villa &amp; Office Maintenance Coordinator to oversee all maintenance, technical coordination, and vendor-related activities for private villas and office premises located across Dubai.This role ensures smooth operations across all sites, covering preventive maintenance, repair works, solar project supervision, vendor management, and coordination with developers, authorities, and service contractors.Key ResponsibilitiesVilla Projects &amp; Maintenance<ul><li>Manage and monitor all villa maintenance activities, ensuring quality, safety, and timely completion.</li><li>Oversee the full implementation and completion of the solar project at the Emirates Hills Villa, including coordination with contractors, vendors, and consultants.</li><li>Liaise with developers such as EMAAR and Nakheel for documentation, approvals, and compliance related to villa projects.</li><li>Coordinate with utility authorities for approvals, billing, and issue resolution related to electricity, water, and solar systems.</li><li>Handle district cooling systems and coordinate with service providers to ensure optimal air-conditioning performance.</li><li>Supervise landscaping, irrigation, and leak detection teams to ensure proper maintenance and water efficiency.</li><li>Coordinate with technical service contractors (electrical, plumbing, and mechanical) to resolve issues across all properties.</li><li>Oversee both routine and emergency maintenance activities to minimize downtime and ensure smooth operations.</li></ul>Contractor &amp; Vendor Management<ul><li>Identify, evaluate, and negotiate with contractors and service providers to secure reliable and cost-effective maintenance solutions.</li><li>Prepare and oversee contracts, scopes of work, SLAs, and work schedules for maintenance, fit-out, pool, and technical services.</li><li>Supervise pool maintenance contractors to ensure correct operation of chillers and heaters.</li><li>Address and follow up on ad-hoc maintenance requests, ensuring timely closure and service quality.</li><li>Maintain vendor performance records and conduct regular service quality reviews.</li></ul>Office Maintenance &amp; Support<ul><li>Coordinate with building management teams for office maintenance, ensuring compliance with safety and regulatory standards.</li><li>Support office teams with fit-out, electrical, and mechanical maintenance projects, liaising with approved vendors.</li><li>Provide basic support to internal teams for coordination, procurement follow-ups, and maintenance tracking.</li></ul>Key Skills &amp; Requirements<ul><li>Experience: Minimum 2&ndash;3 years in facilities management, property maintenance, or technical coordination (villa and office experience preferred).</li><li>Strong technical understanding of AC systems, solar energy systems, plumbing, electrical, and pool maintenance.</li><li>Excellent communication, negotiation, and vendor management skills.</li><li>Familiarity with Dubai/UAE authorities and developers such as EMAAR, Nakheel, DEWA, Empower, and others.</li><li>Highly organized and capable of managing multiple sites and tasks simultaneously.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and project tracking tools.</li><li>Strong analytical and problem-solving abilities with a proactive approach.</li><li>Ability to work independently and make sound operational decisions.</li><li>Valid UAE driving license is mandatory.</li></ul>Work LocationsThe role is based in Dubai, with regular site visits to:<ul><li>Emirates Hills Villa</li><li>Arabian Ranches Villa</li><li>Jumeirah Islands Villa</li><li>Office in JLT</li><li>Office in Production City</li></ul>Why Join Us<ul><li>Opportunity to manage premium villas and modern office facilities.</li><li>Exposure to solar and smart-building maintenance projects.</li><li>Dynamic, supportive work environment with opportunities for career growth.</li></ul>If you are a technically skilled and organized professional who enjoys hands-on coordination and multi-site management, apply now to join our team.Job Types: Full-time, PermanentPay: AED5,000.00 - AED7,000.00 per monthExperience:<ul><li>Villa Maintenance : 2 years (Preferred)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Villa Maintenance Coordinator

Jungle Beige Advertising

Job Title: Asset Management CoordinatorDubai Marine is looking to hire passionate and enthusiastic Asset Management Coordinator to join our growing team!Job Summary:The Asset Coordinator is responsible for maintaining accurate records of all company assets, including equipment, tools, and spare parts. This role ensures proper documentation, tracking, and management of assets through an asset management system to support operational efficiency, minimize downtime, and ensure compliance with company policiesKey Responsibilities:<ul><li>Maintain and update the asset register with accurate details of all company-owned assets.</li></ul><ul><li>Coordinate asset tagging, labeling, and physical verification across all departments.</li></ul><ul><li>Monitor asset movements, transfers, and disposals in line with company procedures.</li></ul><ul><li>Ensure timely procurement and replacement of assets and spare parts as required.</li></ul><ul><li>Conduct monthly and yearly inventory checks to reconcile physical stock with system records.</li></ul><ul><li>Assist in implementing and maintaining the asset management system and related ticketing/work order systems.</li></ul><ul><li>Prepare periodic asset reports (usage, condition, depreciation, and maintenance schedules).</li></ul><ul><li>Liaise with procurement, finance, and maintenance teams to ensure proper asset lifecycle management.</li></ul><ul><li>Monitor preventive and corrective maintenance schedules for equipment and machinery.</li></ul><ul><li>Support audits by providing documentation and asset verification as required.</li></ul><ul><li>Identify discrepancies and report missing or damaged assets promptly.</li></ul><ul><li>Ensure compliance with safety, quality, and organizational standards for asset handling.</li></ul>Requirements:<ul><li>Relevant experience 1 to 2 years in Dubai.</li><li>Any bachelor&rsquo;s degree</li><li>Strong customer service and organizational abilities.</li><li>Ability to multitask and remain calm under pressure.</li><li>Proficiency with computer software and office equipment.</li><li>A professional demeanor and attention to detail.</li></ul>We believe in fostering a positive, dynamic environment where everyone has the chance to grow and succeed. As part of our team, you&rsquo;ll enjoy:<ul><li>A competitive salary .</li><li>Accommodation, Transportation, Meal and Medical Insurance.</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,500.00 per month

Asset Management Coordinator

Confidential Company

We are seeking a proactive and responsible Property Administrator / PRO .The ideal candidate will handle day-to-day property operations, maintenance coordination, and tenancy-related matters. Key Responsibilities:<ul><li>Manage and monitor our rented and owned properties.</li><li>Conduct regular property visits to oversee maintenance, repairs, and general upkeep.</li><li>Coordinate with service providers, contractors, and vendors for daily property maintenance.</li><li>Visit Notary Public offices and Rental Dispute Centers to serve notices and handle tenancy disputes.</li><li>Serve as the primary point of contact for tenants and internal management regarding property issues.</li></ul>

Property Coordinator

Glow Beauty on Demand

OverviewAl Saqer Property Management (ASPM) is a real estate arm of United AlSaqer Group L.L.C. ASPM manages and leases properties in the emirates of Abu Dhabi, Al Ain, Dubai and Overseas. Our development projects continue to provide quality residential, commercial and retail space at affordable prices which appeal to a broad range of customers.Summary:The Property Management Administration Officer is responsible for providing administrative and operational support to the property management team. The role ensures efficient coordination of documentation, tenant services, property records, and compliance activities, contributing to the smooth management of residential, commercial, or mixed-use properties.Area of ResponsibilityAdministrative &amp; Documentation Support:Maintain and update property management records, lease agreements, and tenant files.Prepare correspondence, notices, and reports for property managers and tenants.Handle filing, data entry, and record-keeping in line with company standards.Tenant Relations &amp; Service Coordination:Respond to tenant inquiries, requests, and complaints promptly and professionally.Coordinate property maintenance requests and ensure timely resolution with service providers.Support tenant move-in and move-out processes with proper documentation.Financial &amp; Billing Support:Assist in preparing invoices, rent collection follow-ups, and payment tracking.Maintain accurate financial records for service charges, utilities, and maintenance fees.Provide administrative support for budget preparation and expense monitoring.Compliance &amp; Reporting:Ensure property management activities comply with company policies, lease agreements, and regulatory requirements.Prepare periodic reports on occupancy, collections, and property performance.Support audits and inspections by maintaining proper documentation.Coordination &amp; Team Support:Liaise with vendors, contractors, and service providers for property-related services.Assist the property management team in scheduling meetings and inspections.Provide general office administration support as required.BenefitsIn return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.LocationAl Bustan Office Tower, Beside Novotel &amp; AdagioAbout United Al Saqer GroupEstablished more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.Qualifications &amp; Certifications &amp; Experience (Mandatory &amp; Preferred)Bachelor's degree in business administration, real estate or related fieldMinimum 2-4 years of experience in property management, real estate, or administrative support.Strong organizational and multitasking skills with attention to detail.Good communication and customer service abilities.Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of property management software is an advantage.Skills &amp; CompetenciesTechnical Skills:Property Documentation &amp; Lease ManagementTenant Relations &amp; Service CoordinationBilling &amp; Payment TrackingCompliance &amp; ReportingVendor &amp; Contractor CoordinationBehavioral Skills &amp; Competencies:Attention to Detail - Ensures accuracy in inspection and documentation during handover.Customer Orientation - Delivers a smooth and satisfying experience for clients.Communication Skills - Clearly explains procedures and resolves client concerns effectively.Problem Solving - Manages last-minute issues or snags quickly and efficiently.Time Management - Coordinates multiple handovers while meeting deadlines and quality standards.

Property Management Administration Officer UAE National

Explore 9690+ Property management coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.