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real estate administrative assistant

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>real estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary

Pure Prestige Hotel Management LLC

We are seeking a detail-oriented and proactive Real Estate Administrator to support our daily operations. The ideal candidate will have at least 2 years of UAE real estate experience, excellent knowledge of property portals, RERA/Trakheesi requirements, and strong administrative skills.Key Responsibilities:<ul><li>Manage and update property listings on portals such as Bayut, Dubizzle, Property Finder, etc.</li><li>Prepare tenancy contracts, Form A/B, MOUs, and other real estate documentation as per UAE regulations.</li><li>Coordinate with agents, landlords, developers, and clients for smooth property transactions.</li><li>Handle RERA/Trakheesi approvals, listing verifications, and documentation submissions.</li><li>Maintain organized records of listings, transactions, and client information.</li><li>Assist in preparing marketing materials, brochures, and online campaigns.</li><li>Provide administrative support to the sales and leasing teams.</li><li>Handle calls, emails, and inquiries professionally and promptly.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in the UAE real estate industry.</li><li>Strong knowledge of property portals, RERA/Trakheesi procedures, and real estate documentation.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li><li>Fluent in English; Arabic is an added advantage.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Preferred)</li></ul>

Real Estate Admin

Sale and Dwell Real Estate

Sale And Dwell Real Estate and Maintenance LLC is a trusted real estate company in Abu Dhabi, specializing in property sales, leasing, and management. We are expanding our team and looking for an enthusiastic Admin Assistant to support our office operations. No prior real estate or admin experience is required&mdash;we will provide full training.Position OverviewWe are seeking a motivated, and detail-oriented individual to join us as an Admin Assistant. This is an excellent opportunity for someone starting their career to gain valuable office experience in a supportive and professional environment.What We Offer&#9989; Full training and onboarding&#9989; Competitive salary package + High incentives &#9989; Visa + Health Insurance&#9989; Supportive and friendly work environment &#9989; Growth and career development opportunities within the company &#9989; Modern office in a prime location in Abu DhabiKey Responsibilities<ul><li>Assist with general office administration (calls, emails, scheduling).</li><li>Support agents with property listings, paperwork, and documentation.</li><li>Update and maintain company databases (Excel, CRM).</li><li>Handle filing, scanning, and other clerical tasks.</li><li>Coordinate with clients, tenants, and team members when needed.</li></ul>Requirements<ul><li>Basic computer skills (MS Office, email).</li><li>Good communication skills in English (Arabic is a plus).</li><li>Positive attitude, willingness to learn, and attention to detail.</li><li>Fresh graduates or candidates with no prior experience are welcome.</li></ul>How to ApplyIf you are eager to start your career in administration and grow with us, send your updated CV directly via Indeed or email.Start your career with Sale And Dwell Real Estate &ndash; where fresh talent is trained, supported, and given the chance to shine!Job Type: Full-timePay: From AED2,000.00 per month

Real Estate Admin - Female

louvre investment real estate 

We are looking for a highly organized and detail-oriented Listing Coordinator to support our real estate team and contribute to the smooth operation of daily activities. The ideal candidate will oversee property listings, provide administrative support to agents, and ensure the accuracy of listing information across multiple platforms.Key Responsibilities:<ul><li>Manage and update property listings across various online platforms.</li><li>Provide administrative support to the real estate team as needed.</li><li>Review and verify property details to maintain listing accuracy.</li><li>Ensure efficient office operations by coordinating tasks and processes.</li><li>Utilize CRM software to organize client and property data.</li><li>Work with leading property portals such as Bayut and Property Finder.</li></ul>Qualifications:<ul><li>At least one year of relevant experience in Abu Dhabi.</li><li>Proficiency in CRM platforms and data management tools.</li><li>Knowledge of property listing platforms like Bayut and Property Finder.</li><li>Strong organizational skills with great attention to detail.</li><li>Excellent communication and interpersonal abilities.</li></ul>Compensation: Competitive salary with performance-based incentives.Job Type: Full-time

Listing Coordinator

Property Shop Investment LLC

Established in 2007, Property Shop Investment LLC (PSI) is the largest private real estate company in Abu Dhabi, known for its sustainable and dynamic performance. With a focus on high achievements, PSI has gained prominent brand recognition across the UAE real estate market. PSI provides a range of services including property brokerage, development consultancy, real estate marketing, investment advisory, property appraisal, and property &amp; facility management. The company has been celebrated for its excellence with multiple awards from esteemed developers. PSI operates offices in Abu Dhabi and Dubai.Role DescriptionThis is a full-time on-site role for an Executive Assistant (with Project Management Experience) located in Abu Dhabi Emirate, United Arab Emirates. The Executive Assistant will be responsible for providing executive administrative assistance, preparing and managing expense reports, and offering general executive support. Additional responsibilities include maintaining communication channels, coordinating administrative tasks, and assisting with project management activities.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Experience in project management is a must</li><li>Arabic/European speaker and fluent in English</li><li>Proficiency in preparing and managing Expense Reports</li><li>Strong Communication and Administrative Assistance skills</li><li>Excellent organizational and time management abilities</li><li>Bachelor's degree in Business Administration, Management, or related field is a plus</li><li>Prior experience in real estate or related industry is advantageous</li><li>Ability to work independently and handle confidential information with discretion</li></ul>Job Location: Abu Dhabi, UAEJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join us immediately?</li></ul>Experience:<ul><li>C-level executive assistant: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>European (Required)</li></ul>

European/Arabic Executive Assistant (with Proj Management Exp)

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.net.Job Type: Full-time

Female Chief Executive Assistant- Russian/Arabic Speaker

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Personal Assistant - Russian Speaker

Explore 541+ Real estate administrative assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.