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real estate coordinator

STAMN Real Estate Development LLC

The Real Estate Documentation &amp; DLD Coordinator is responsible for managing all documentation, registrations, and regulatory compliance related to real estate transactions in Dubai. The role involves coordination with Dubai Land Department (DLD), RERA, trustee offices, escrow agents, and legal parties to ensure smooth property transactions, registrations, and compliance with UAE real estate laws.Key Responsibilities1. Dubai Land Department (DLD) &amp; Regulatory Liaison<ul><li>Manage all documentation and compliance matters with Dubai Land Department (DLD).</li><li>Coordinate with RERA, escrow agents, and trustee offices for property transactions.</li><li>Ensure all transactions comply with UAE real estate laws and regulations.</li><li>Handle approvals, registrations, and documentation submissions through DLD systems.</li></ul>2. Documentation &amp; Registration<ul><li>Prepare, review, and finalize Title Deeds for property ownership transfer.</li><li>Handle Oqood registration for off-plan properties.</li><li>Coordinate trustee services for property transfer, mortgage registration, and settlements.</li><li>Prepare Deed of Transfer and manage ownership transfer documentation.</li><li>Prepare Deed of Adherence for shareholders, investors, and stakeholders.</li><li>Draft and notarize Power of Attorney (POA) for property and financial transactions.</li><li>Issue Certificate of Purchase for buyers and investors.</li></ul>3. Agreements &amp; Contracts<ul><li>Draft and review Sales &amp; Purchase Agreements (SPA).</li><li>Prepare Reservation Agreements for property bookings and deposits.</li><li>Draft Brokerage Agreements outlining commissions and responsibilities.</li><li>Prepare Rental and Lease Agreements in compliance with RERA regulations.</li><li>Draft and coordinate Joint Venture (JV) Agreements for real estate development or investment projects.</li><li>Assist in litigation support and dispute resolution by preparing legal and supporting documentation.</li></ul>4. Advanced Tools &amp; Technology<ul><li>Use AI-powered document automation tools for drafting and reviewing agreements.</li><li>Manage digital contract management systems for tracking renewals, obligations, and compliance deadlines.</li><li>Maintain digital records of all contracts, registrations, and legal documents.</li></ul>Requirements<ul><li>Experience in Dubai real estate documentation and DLD procedures.</li><li>Knowledge of Oqood, Trustee offices, Title Deed transfer, and RERA regulations.</li><li>Experience in drafting real estate agreements and legal documents.</li><li>Strong knowledge of UAE real estate laws and procedures.</li><li>Good communication and coordination skills.</li><li>Proficiency in Microsoft Office and document management systems.</li></ul>Job Type: Full-timeWork Location: In person

Real Estate Documentation & DLD Coordinator

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Namaste Properties LLC

Job Title: Administrative Executive &ndash; Real EstateLocation: Dubai, UAEEmployment Type: Full-TimeJoining: Immediate (Expected start: First Week of May)About the Role:We are looking for a highly professional and presentable Administrative Executive to join our growing real estate team in Dubai. The ideal candidate will have strong experience in the UAE real estate sector and demonstrate exceptional administrative and coordination skills.Key Responsibilities:- Manage daily administrative operations in a structured and efficient manner- Handle and update property listings on Property Finder and other portals- Maintain accurate records, reports, and documentation- Utilize Microsoft Excel for reporting, tracking, and data management- Coordinate with agents, clients, and internal departments- Ensure all listings are professionally presented and up to dateRequirements:- Minimum 1&ndash;2years of Dubai real estate experience (mandatory)- Proven experience with Property Finder and listing management- Advanced Microsoft Excel skills- Strong communication skills; multilingual candidates preferred- Highly organized, detail-oriented, and proactive- Professional, well-presented, and customer-oriented personalityWhat We Offer:- Competitive basic salary- UAE visa- Company SIM card- Laptop and all necessary tools- Professional work environmentNote:This role requires relevant UAE real estate experience and high professional standards.Applicants who do not meet the above criteria are kindly requested not to apply.Hiring StatusWe are hiring immediately, with joining expected in the first week of May.We are particularly interested in candidates who can represent the company with a high level of professionalism and client-facing excellence.Job Types: Full-time, PermanentPay: From AED2,500.00 per monthWork Location: In person

Administrator

N7 (PVT) LTD

Sales &amp; Documentation Support<ul><li>Prepare and process sales agreements, contracts, and reservation forms</li><li>Maintain accurate records of property listings, client details, and transactions</li><li>Coordinate with agents to ensure all required documents are complete</li></ul>CRM &amp; Listings Management<ul><li>Update and manage CRM systems (e.g., Property Finder CRM, Bayut CRM)</li><li>Upload and manage property listings on portals like Property Finder and Bayut</li><li>Track leads, inquiries, and follow-ups</li></ul>Client &amp; Agent Coordination<ul><li>Act as a point of contact between clients, agents, and management</li><li>Schedule property viewings and meetings</li><li>Follow up with clients on documentation and payments</li></ul>Compliance &amp; Regulatory Work<ul><li>Ensure all transactions comply with Dubai Land Department regulations</li><li>Assist with Ejari registrations (if applicable)</li><li>Prepare documents for property transfers and trustee offices</li></ul>Financial &amp; Reporting Tasks<ul><li>Prepare commission sheets and sales reports</li><li>Track payments, booking forms, and receipts</li><li>Coordinate with finance for invoicing and payment collection</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>2&ndash;4 years of experience in real estate administration (Dubai preferred)</li></ul>Skills<ul><li>Strong knowledge of Dubai real estate processes and documentation</li><li>Proficiency in CRM systems and Microsoft Office (Excel, Word)</li><li>Excellent organizational and multitasking skills</li><li>Strong communication skills (English required; Arabic is a plus)</li></ul>Preferred<ul><li>Experience with UAE property portals and listing systems</li><li>Familiarity with DLD procedures and property transfer process</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Time management</li><li>Customer service orientation</li><li>Ability to work under pressure</li><li>Team collaboration</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you have real estate brokerage admin experience?</li></ul>Work Location: In person

Sales Administrator - Female Only

sasa-real-estate

Real Estate Admin Officer (Brokerage)Location: Business Bay, Dubai Job Type: Full-Time, Permanent Company: SASA Real EstateAbout UsSASA Real Estate is a growing real estate brokerage specializing in Dubai&rsquo;s off-plan and ready properties. We are looking for a skilled and experienced Admin Officer to support our sales team, streamline documentation, and ensure smooth operations across all departments.Role OverviewWe are hiring an experienced Real Estate Admin Officer with a strong background in Dubai&rsquo;s off-plan market, developer coordination, and RERA/DLD procedures. This role requires excellent organizational skills, attention to detail, strong follow-up abilities, and hands-on experience managing real estate transactions.Key ResponsibilitiesOff-Plan Project Coordination (Dubai Focused)<ul><li>Coordinate with major Dubai developers for updated project information, availability, pricing, and booking procedures.</li><li>Handle all RERA documents (Form A, Form B, Form F).</li><li>Assist with Dubai Land Department (DLD) processes and online submissions.</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials.</li></ul>Administrative &amp; Sales Support<ul><li>Manage client documentation, KYC forms, booking forms, and follow-up processes.</li><li>Support agents with reservation forms, unit selection sheets, and all required paperwork.</li><li>Update CRM systems, lead trackers, deal pipelines, and client records.</li><li>Schedule appointments, meetings, property tours, and presentations.</li><li>Handle daily office operations: emails, calls, filing, data entry, and office coordination.</li></ul>Customer Service<ul><li>Respond promptly to client inquiries and provide accurate information.</li><li>Assist with payment coordination, booking confirmations, and developer communication.</li></ul>Requirements<ul><li>3&ndash;5 years of admin experience in Dubai&rsquo;s real estate market (off-plan experience preferred).</li><li>Strong knowledge of RERA, DLD, and real estate documentation procedures.</li><li>Proficient in MS Office, CRM systems, and digital documentation.</li><li>Excellent communication, organization, and follow-up skills.</li><li>Ability to work in a fast-paced real estate environment.</li></ul>Preferred Skills &amp; Attributes<ul><li>Detail-oriented, professional, and proactive.</li><li>Strong understanding of Dubai&rsquo;s off-plan market and developer processes.</li><li>Team player with strong time-management abilities.</li></ul>How to ApplyIf you meet the above requirements and want to grow with a dynamic real estate company in Dubai, apply now with your updated CV.Job Types: Full-time, PermanentWork Location: In person

Admin Officer – Real Estate (Off-Plan Market) | SASA Real Estate | Dubai

ALMIRAX REAL ESTATE BROKERAGE LLC

Job Title: Listing CoordinatorLocation: Dubai, Business BayJob Description:The Listing Coordinator is responsible for managing and supporting the listing process from start to finish. This role ensures that property listings are accurate, up-to-date, and effectively marketed across multiple platforms. The Listing Coordinator works closely with real estate agents, marketing teams, and clients to streamline operations and enhance the overall listing experience.Key Responsibilities:<ul><li>Coordinate the entire listing process from property intake to closing</li><li>Prepare and manage property listing documentation and contracts</li><li>Ensure all listing information is accurate, complete, and compliant with company and legal standards</li><li>Upload and update property listings on CRM systems, property portals, and company websites</li><li>Schedule property photoshoots, videos, and marketing materials</li><li>Coordinate with marketing team for advertisements, social media, and promotional campaigns</li><li>Communicate with agents, clients, and other stakeholders regarding listing updates</li><li>Monitor listing performance and provide regular reports</li><li>Handle inquiries related to listed properties and direct them to the appropriate agents</li><li>Maintain organized records of all listings and related documentation</li><li>Requirements:</li><li>Bachelors degree in Business Administration, Real Estate, Marketing, or related field (preferred)</li><li>Previous experience in real estate or administrative support role is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office and CRM systems</li><li>Attention to detail and ability to meet deadlines</li><li>Knowledge of real estate portals (Property Finder, Bayut, Dubizzle, etc.) is a plus</li></ul>Qualifications:Proven experience in real estate, property management, or a related field.Exceptional communication and interpersonal skills, with the ability to manage diverse stakeholder relationships.Strong organizational skills with keen attention to detail.Proficiency in relevant software systems and CRM platforms.A proactive and problem-solving attitude paired with the capability to manage multiple tasks simultaneously.Job Types: Full-timeJob Types: Full-time, PermanentWork Location: In person

Listing Coordinator

Infinity living real estate

Company: Infinity Living Real EstateLocation: Dubai, UAEJob Type: Full-timeJob DescriptionInfinity Living Real Estate is looking for dynamic, motivated, and experienced Real Estate Agents to join our growing team in Dubai. As a Real Estate Agent, you will be responsible for helping clients buy, sell, and rent properties. You will be the face of our company, ensuring customer satisfaction and providing expert guidance throughout all aspects of real estate transactions.Key Responsibilities:<ul><li>Assist clients in buying, selling, and renting properties, ensuring smooth transaction processes.</li><li>Actively seek out new clients and business opportunities through networking, marketing, and referrals.</li><li>Conduct property viewings and accompany clients to inspections.</li><li>Provide expert advice on current market conditions, prices, legal requirements, and other relevant information to assist clients in making informed decisions.</li><li>Prepare necessary paperwork, including contracts, deeds, and lease agreements, in accordance with UAE property laws.</li><li>Build strong relationships with clients to foster repeat business and referrals.</li><li>Negotiate and close real estate deals, maximizing client satisfaction and the company's profit.</li><li>Stay up-to-date on market trends, property values, and regulatory changes in Dubai's real estate market.</li></ul>Requirements:<ul><li>Experience: Minimum of 1 year of experience in real estate, preferably in Dubai/UAE market. Fresher also Welcome</li><li>License: RERA certification is highly preferred.</li><li>Language Proficiency: Fluent in English (Arabic and other languages are a plus).</li><li>Skills: Excellent communication, negotiation, and customer service skills.</li><li>Self-Motivated: Proven ability to work independently and as part of a team.</li><li>Tech-Savvy: Comfortable with CRM software, online marketing platforms, and other technology tools relevant to real estate.</li></ul>Benefits:<ul><li>Attractive commission structure.</li><li>No basic Salary</li><li>Marketing and administrative support.</li><li>Training and professional development programs.</li><li>Opportunity to work with a leading real estate agency in Dubai with a diverse client base.</li></ul>Job Types: Full-time, PermanentPay: Up to AED250,000.00 per monthWork Location: In person

Real Estate Broker

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