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real estate operations coordinator

Majid Al Futtaim

Job Details Country: UAE City: Dubai Industry: Real Estate Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Job Type: Full-time Key Responsibilities * Support the Senior Manager and Operations team in tenant communication, coordination, and day-to-day operational administration. * Manage the full leasing cycle for storage units, including preparing offers, lease agreements, and payment follow-ups through Yardi. * Send renewal offers to tenants ahead of lease expiry and ensure audit findings are implemented as required. * Assist in preparing annual budgets for storage and operations, maintaining accurate OPEX and CAPEX utilization records. * Process POs, reconcile P&amp;L statements, and liaise with Finance for payments, invoices, and refunds. * Manage tenant requests through the Tenant Portal and coordinate circulars, visual merchandising, and minor work approvals. * Oversee hoarding and redevelopment coordination, including LPO issuance and access notifications. * Maintain documentation such as CAR Insurance tracker, mall fact sheets, and monthly Asset Management reports. * Provide cross-functional administrative support for new tenant inductions and overall mall operations. Ideal Profile * Bachelor s degree in Operations Management, Business Administration, or related field. * 0 3 years of experience in mall operations, facilities, or real estate management, ideally in the GCC. * Strong proficiency in MS Office and MS Project; AutoCAD knowledge is an advantage. * Skilled in operational coordination, budget management, and stakeholder communication. * Excellent organizational and multitasking abilities with high attention to detail. * Calm, professional, and diplomatic under pressure with a collaborative mindset. Skills Set * Lease and tenant management expertise. * Financial coordination and reporting accuracy. * Strong administrative and documentation control. * Effective communication and stakeholder engagement. * Analytical and problem-solving capability.

Operations Administrator

Vogue Properties

<div>
 
 
 Job Title: Real Estate Administrator
 
 
 
 
 Location: Sports City, Dubai
 
 
 
 
 Working Hours: Monday to Friday 9am-6pm
 
 
 
 
 Start Date: Immediately
 
 
 
 ⠀
 
 
 We are seeking an experienced Real Estate Administrator to manage and execute operational workflows. This role requires proven, current expertise in Dubai's real estate processes. The ideal candidate must be fully proficient in RERA documentation, DLD procedures, and handling real estate operations and marketing compliance. If you are ready to own and manage the full cycle of property transactions as well as provide essential operational support, we want to hear from you.
 
 
 ⠀
 
 
 
 Key Responsibilities
 
 
 
 ⠀
 
 
 
 Off-Plan Administration
 
 
 
 -Facilitate and update developer registrations and portals
 
 
 -Maintain developer data with the latest marketing collaterals and updated availability
 
 
 -Maintain office calendar with meetings, briefings, and launch dates
 
 
 ⠀
 
 
 
 Secondary Market Administration
 
 
 
 -Process Contract A, B, F as well as Leasing Agreements, Ejari etc.
 
 
 -Handle conveyancing tasks, liaising between buyer, seller, agent, and developer
 
 
 -Administer and update resale and rent inventory with all documentation and media
 
 
 ⠀
 
 
 
 CRM Support
 
 
 
 -Maintain and organize filing for all client credentials and documents
 
 
 -Manage deals on CRM system during from booking to exchange and beyond
 
 
 ⠀
 
 
 
 Marketing Support
 
 
 
 -Process Trakheesi marketing and listing permits
 
 
 -Create and manage property listings on listing portals
 
 
 ⠀
 
 
 
 Must Have
 
 
 
 -Minimum 2 years of real estate administration experience in a Dubai-based real estate agency
 
 
 -Full knowledge of RERA / DLD documentation, and developer sales procedures
 
 
 -Experience in preparing all standard real estate forms and contracts
 
 
 -Experience using a CRM system for lead and deal management
 
 
 -Excellent communication and organizational skills
 
 
 -Fluency in English is a must - Arabic is a plus
 
 
 ⠀
 
 
 
 Great to Have
 
 
 
 -Expertise in CRM systems (e.g. Salesforce, Hubspot, etc.)
 
 
 -Familiarity with design applications (e.g. Canva)
 
 
 ⠀
 
 
 
 What We Offer
 
 
 
 -Employment visa
 
 
 -Friendly, professional work environment
 
 
 -Opportunities to grow within a results-driven team
 
 
 -Competitive salary AED 6,000 &ndash; 7,000 (based on experience)
 
 
 ⠀
 
 
 ⠀
 
 
 
 *Only candidates with direct experience in Dubai real estate administration and availability to join immediately will be considered*
 
 
 
 ⠀
 
</div>

Real Estate Administrator

rexen real estate

Job SummaryThe Real Estate Administrator is responsible for overseeing and coordinating all administrative, operational, and compliance functions within the real estate department. This role ensures that property records, tenancy contracts, listings, financial documentation, and regulatory filings are accurate, up to date, and efficiently managed. The Master Administrator serves as the central point of coordination between agents, landlords, tenants, and management to support seamless business operations.Key Responsibilities1. Administrative &amp; Operational Management<ul><li>Maintain and organize all real estate documentation, including title deeds, tenancy contracts, Ejari registrations, and property management agreements.</li><li>Prepare and process lease agreements, renewal notices, and termination letters.</li><li>Track key contract dates (renewals, expirations, rent payments, etc.) and ensure timely actions.</li><li>Support the onboarding and offboarding of properties (new listings, handovers, inventory checks, etc.).</li><li>Handle document control and digital filing in compliance with company policies.</li></ul>2. Property &amp; Portfolio Coordination<ul><li>Maintain the master property database with accurate unit details, status, pricing, and ownership records.</li><li>Coordinate with property managers, brokers, and clients for viewings, maintenance requests, and move-ins/outs.</li><li>Assist in the preparation of property listings, brochures, and marketing material in coordination with the marketing team.</li><li>Monitor service charges, maintenance contracts, and facility management activities where applicable.</li></ul>3. Financial &amp; Compliance Support<ul><li>Coordinate rent collection, security deposits, and utility payments with the finance team.</li><li>Verify invoices, issue receipts, and assist in reconciling accounts related to property transactions.</li><li>Ensure compliance with Dubai Land Department (DLD), RERA, and other relevant authorities.</li><li>Handle Ejari registration and renewal through official portals.</li></ul>4. Reporting &amp; Data Management<ul><li>Generate regular reports on occupancy, lease renewals, rent collections, and property performance.</li><li>Maintain dashboards and trackers to support management decision-making.</li><li>Support the audit process by ensuring documentation accuracy and availability.</li></ul>5. Team Support &amp; Coordination<ul><li>Provide administrative support to agents and property consultants, ensuring all listings meet internal quality standards.</li><li>Liaise with legal advisors or external consultants when required.</li><li>Support management with ad hoc real estate projects, portfolio updates, and client reporting.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years of experience in real estate administration, property management, or brokerage support.</li><li>Strong knowledge of DLD, RERA, and Ejari systems (especially in UAE real estate context).</li><li>Proficiency in MS Office Suite, CRM systems, and property management software (e.g., PropSpace, Masterkey).</li><li>Excellent organizational and multitasking skills with high attention to detail.</li><li>Strong communication and interpersonal skills.</li><li>Fluency in English (Arabic or additional languages are an advantage).</li></ul>Core Competencies<ul><li>Administrative accuracy and data management</li><li>Confidentiality and discretion</li><li>Time management and task prioritization</li><li>Problem-solving and proactive coordination</li><li>Team collaboration and professional communication</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Real estate administrative: 2 years (Required)</li><li>of UAE: 1 year (Preferred)</li></ul>

Office Administrator/Receptionist

MAMARI REAL ESTATE LLC

You’ll work directly with the Managing Partner of Mamari Estates, taking ownership of day‑to‑day operations, client communications, and project management. Your mission: help me scale both personally and company‑wide through strong delegation, organization, and real‑estate expertise.



-Manage all communications (email, WhatsApp, follow‑ups)

-Schedule meetings and maintain my calendar

-Research and list properties on portals

-Create/manage WhatsApp deal groups

-Produce property videos, forms, and Excel reports

-Leverage AI tools (ChatGPT, Notion AI, etc.) to boost productivity

-Support client meetings and coordinate internally

-Serve as the bridge between agents, clients, and management



What You’ll Get:

-Competitive salary + performance bonuses

-Hands‑on mentorship & business coaching

-Real‑estate training & leadership development

-Productivity tools & support

-Visa assistance (to be discussed)

-A seat at a fast‑growing boutique agency on Palm Jumeirah

How to Apply:

We are hiring one exceptional candidate. To be considered, send:

-Your CV (PDF) and a recent photo

-A personal introduction (200–300 words) explaining:

- Who you are and why you’re ideal for this role

-What you’ll bring to Mamari Estates

Next step: Prepare a quick introduction video (1 to 2 minutes) to proceed to the next level of screening. Here are a few guidelines:

A brief introduction about yourself
Your real estate experience in Dubai
Your current status/position
Notice period/availability to join

Personal Assistant-Real Estate Admin

vServe Real Estate

Key Responsibilities:1. Key Responsibilities<ul><li>Support the preparation of tenancy agreements, invoices, and client correspondence.</li><li>Assist in handling guest check-ins/check-outs, inquiries, and complaints in a professional and timely manner.</li><li>Coordinate with housekeeping, maintenance, and concierge teams to ensure high guest satisfaction and property readiness.</li><li>Assist in preparing welcome kits and ensuring properties meet quality standards before guest arrivals.</li><li>Schedule and monitor housekeeping, maintenance, and inspection visits.</li><li>Liaise with vendors, suppliers, and contractors to ensure service delivery within set timelines and budgets.</li><li>Support logistics related to furnishing, restocking, and property staging.</li><li>Ensure all operations comply with Dubai Municipality, RERA, and DTCM regulations.</li><li>Maintain company standards for cleanliness, safety, and guest experience.</li><li>Report operational risks or irregularities to management promptly</li></ul>2*. Holiday Homes Management*<ul><li>Coordinate with housekeeping, maintenance, and concierge teams to ensure properties are guest-ready.</li><li>Conduct regular inspections of units to ensure cleanliness, functionality, and presentation meet company standards.</li><li>Refill guest amenities and ensure proper stock levels are maintained across all units.</li><li>Track and manage inventory of supplies and amenities, including ordering and restocking as needed.</li><li>Report and follow up on maintenance issues to ensure timely resolution.</li><li>Support the overall guest experience by maintaining high-quality standards across all properties.</li></ul>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, HospitalityExperience: 1 year in real estate operations, property management, or hospitality Technical Skills:<ul><li>Proficiency in MS Office</li><li>Familiarity with DTCM portal and Ejari system is an advantage.</li></ul>Soft Skills:<ul><li>Strong communication and organizational skills.</li><li>Attention to detail and multitasking ability.</li><li>Customer-service-oriented with a proactive attitude.</li><li>Ability to work flexible hours, including weekends or holidays if required.</li></ul>UAE Driving License ( Required) Male ( Required)Can join Immediately ( Required)Job Types: Full-time, Permanent

Admin Assistant | Male

fäm Properties Dubai

<div>
 
 
 Role Purpose:
 
 
 
 Owns all interactions with government entities, master developers, trustee offices, and banks to execute registrations, NOCs, utilities activations, mortgage/trustee processes, and issue resolution across the sales-to-handover cycle. Maintains accurate records in CRM and internal trackers.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 
 Government &amp; Master-Developer Relations
 
 </li>
 </ul>
 
 1- Act as primary liaison with
 
 DLD/Oqood/REST, RERA/Trakheesi, Dubai Municipality , DEWA, Empower
 
 , and master developers (
 
 Dubai Properties, Nakheel, Emaar, Meydan, DAMAC
 
 , etc.).
 
 
 2- Secure
 
 project &amp; unit registrations
 
 , updates, and all
 
 NOCs
 
 (marketing, naming, mortgage, assignment/transfer, move-in/out, utility, signage).
 
 
 3- Attend counters/centers and trustee offices; book/attend appointments; obtain stamps, attestations, and approvals.
 
 
 
 
 <ul>
 <li>
 
 Mortgage (A&ndash;Z Coordination)
 
 </li>
 </ul>
 
 Coordinate valuation, offer letter, mortgage blocking/clearance, bank NOCs, trustee appointments, title issuance/transfer, and post-transfer confirmations.
 
 
 
 
 <ul>
 <li>
 
 Government &amp; Master-Developer Relations
 
 </li>
 </ul>
 
 1- Act as primary liaison with
 
 DLD/Oqood/REST, RERA/Trakheesi, Dubai Municipality , DEWA, Empower
 
 , and master developers (
 
 Dubai Properties, Nakheel, Emaar, Meydan, DAMAC
 
 , etc.).
 
 
 2- Secure
 
 project &amp; unit registrations
 
 , updates, and all
 
 NOCs
 
 (marketing, naming, mortgage, assignment/transfer, move-in/out, utility, signage).
 
 
 3- Attend counters/centers and trustee offices; book/attend appointments; obtain stamps, attestations, and approvals.
 
 
 
 
 <ul>
 <li>
 
 Mortgage (A&ndash;Z Coordination)
 
 </li>
 </ul>
 
 1- Coordinate valuation, offer letter, mortgage blocking/clearance, bank NOCs, trustee appointments, title issuance/transfer, and post-transfer confirmations.
 
 
 2- Align timelines and documentation with
 
 banks/escrow banks
 
 and
 
 trustee offices
 
 until completion.
 
 
 
 
 <ul>
 <li>
 
 Utilities &amp; Activations
 
 </li>
 </ul>
 
 1- Arrange
 
 DEWA/Empower
 
 activations, meter requests, and inspections; process community/move-in NOCs with master developers and building management.
 
 
 2- Track dependencies tied to
 
 BCC
 
 and handover milestones; resolve exceptions promptly.
 
 
 
 
 <ul>
 <li>
 
 Portals &amp; Applications
 
 </li>
 </ul>
 
 1- Prepare and submit applications on
 
 authority/master-developer portals
 
 (e.g., Oqood/REST, Trakheesi, master-developer &amp; utilities portals) with a
 
 first-time-right
 
 standard.
 
 
 2- Monitor reference numbers, approvals, expiries/renewals; keep an auditable trail.
 
 
 
 
 <ul>
 <li>
 
 Operations &amp; Admin Backbone
 
 </li>
 </ul>
 
 1- Update
 
 CRM/trackers
 
 with statuses, reference numbers, appointments, approvals, and renewal dates.
 
 
 2- Issue weekly status reports (in-progress/approved/rejected, SLA performance, next actions).
 
 
 3- Coordinate with
 
 Legal, Finance, Sales, Customer Service, Handover/FM
 
 to gather inputs and align timelines.
 
 
 4- Support issuance of SPAs/addenda/letters when needed&mdash;without losing focus on external relations.
 
 
 
 
 
 
 Qualifications, Experience, Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business, Administration, or related field).
 </li>
 <li>
 
 2&ndash;4 years
 
 in authorities liaison/PRO/real-estate operations in the UAE.
 </li>
 <li>
 Demonstrated end-to-end handling of
 
 project/unit registrations, NOCs, mortgage/trustee
 
 processes.
 </li>
 <li>
 Working knowledge of
 
 DLD/RERA
 
 frameworks and master-developer practices.
 </li>
 <li>
 Strong English;
 
 Arabic is must
 
 .
 </li>
 <li>
 Valid
 
 UAE driving license
 
 preferred; comfortable with off-site appointments.
 </li>
 </ul>
</div>

Authorities Officer

Future Scaffolding and Aluminium Industries LLC

Job Opening: Admin CoordinatorAbout UsFuture Scaffolding &amp; Aluminium Industries is a well-established company specializing in high-quality scaffolding systems, aluminium structures, and industrial fabrication. We are expanding our operations and seeking talented individuals to support our administrative and real estate management activities.Position OverviewWe are looking for a proactive and organized Admin Coordinator with 1&ndash;3 years of experience in Real Estate administration. The ideal candidate will handle day-to-day office operations, documentation, and coordination related to property management and company projects.Key Responsibilities<ul><li>Provide administrative and clerical support to management and project teams.</li><li>Maintain and organize property documents, contracts, and lease agreements.</li><li>Coordinate with clients, tenants, and agents regarding real estate matters.</li><li>Assist in preparing reports, invoices, and correspondence.</li><li>Schedule and manage meetings, appointments, and travel arrangements.</li><li>Handle office supplies, records, and general administrative duties.</li><li>Ensure smooth communication and workflow between departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Management, or a related field.</li><li>1&ndash;3 years of experience in administrative work within the real estate sector.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal and written).</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and handle confidential information.</li></ul>Language<ul><li>Tagalog (Required)</li></ul>How to ApplyInterested candidates should send their updated CV and copies of certifications to hr@futurealu.com with the subject line: &ldquo;Application &ndash; Admin Coordinator&rdquo;.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Coordinator - Tagalog Speaker

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