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registrar

International Schools Partnership

<div>Description 
 
Job description &ndash; Registrar 
This version May 2025 
 
For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to &lsquo;amazing learning&rsquo;- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila professional code of conduct and commit to promoting our vision &ndash; &lsquo;A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress&rsquo;. Our focus is providing children with amazing learning and to be the school of choice for the community we serve. 
 
The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history 
Key qualities and skills:<ul><li>
To be friendly, approachable, professional, discreet and knowledgeable, able to work independently and as part of a team</li><li>
To be able to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally and in writing in both English and Arabic</li>
To plan, organise and prioritise time and workload in order to accomplish tasks and meet deadlines 
<li>
</li></ul> 
 
Core purposes:<ul><li>
To lead the registration process from the point of a child becoming enrolled are met</li><li>
To take an active role in the day to day running of our busy school</li><li>
To be a role model to all community members in terms of efficiency and positivity</li><li>
To actively promote the school to support our vision of becoming the school of choice for our community.
</li><li>Be the key person in liaison with KHDA authority</li><li>
Ensure that iSAMS is up to date and reflecting accurate information</li></ul> 
 
Key duties include:<ul><li>
To ensure the school educational permit and other requirements of the local regulatory authority including advertising and school CAS event approvals are met.</li><li>
Maintain the tracking sheet for all required documents from new families are accurate</li><li>
Liaise with finance and admissions to follow up on registration deposit payment, and term payments to confirm the children&rsquo;s start date</li><li>
Liaise with head of primary and head of secondary on starting date for new children</li><li>
Lead the process for re-enrolment and provide regular updates to SLT, head of admissions and ISP admissions regional director</li><li>
Ensuring the school has relevant documentation for each pupil
</li><li>Managing the school&rsquo;s pupil database - iSAMS including templates and communication and ensuring all documents are on the shared drive and accessible in case of need</li><li>
Ensuring all compliant and timely submission of pupil records to and from KHDA</li><li>
Manage the relationship of enrolled families until they join, sharing the welcome letter, parent handbook, newsletter, and familiarisation events</li><li>
To support Admissions as required, where it does not interfere with the above core duties</li><li>
To work with the leadership of the school to maintain the documents relating to admissions issues and pupils who are leaving
</li><li>To assist with organising in house or off-site activities for the school community</li><li>
To maintain a visible, professional and high profile within the school</li><li>
To support the day to day running of the school for example- reception duty, meeting guests etc. to ensure smooth running of the school</li><li>
Liaising with KHDA and other regulatory authorities to ensure the school is compliant (including opening new classes and grades, seeking approvals for exemptions, submitting end of year results, Year 12 equivalencies, and promotions) and seeking the relevant approvals for activities, events, advertisement, etc... and to build up a positive relationship with these organisations</li><li>
To support the Head of inclusion with the SEN requirements/documentation with KHDA</li><li>
To ensure the leaving processes for the children are met as per school policy and KHDA regulations</li><li>
Ensure accurate reconciliation between both databases on KHDA and iSAMs</li><li>
To be the families point of contact for any special requests (enrolment/transfer/fees letters, KHDA certificates, etc.)</li><li>
To support the admissions teams with open day, activities, events, etc.</li></ul> 
 
In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school 
 
All staff are required to attend one marketing event per term 
 
To be line managed by the Head of Admissions. 
 
ISP Principles 
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health &amp; Safety issues and acting and following up on all concerns appropriately. 
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. 
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. 
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
 
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. 
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
 
<ul><li>Learning &amp; Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth. 
</li></ul> 
<ul><li>Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs. 
</li></ul> 
<ul><li>Resilience. Can deal with setbacks and challenges calmly and effectively. 
</li></ul> 
<ul><li>Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families. 
</li></ul> 
<ul><li>Integrity &amp; Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles. 
</li></ul> 
<ul><li>Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity. 
</li></ul> 
<ul><li>Planning &amp; Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome. 
</li></ul> 
<ul><li>Diversity &amp; Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.</li></ul> 
 
ISP Commitment to Safeguarding Principles
 
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. 
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history. 
 
ISP Commitment to Diversity, Equity, Inclusion, and Belonging 
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.</div>

Registrar

Maples Group - Legal Services

<div><div>OVERVIEW</div>
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world&rsquo;s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group looks to add a Dubai based Paralegal to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role
The Paralegal reports to the Partners and supports the firm's Dubai office. Primary responsibilities include:<ul><li>
Responding to client enquiries to explain the process of forming companies and partnerships, as well as the striking off or liquidation of such entities</li><li>
Explaining to clients the costs involved in setting up entities and the requirements for maintaining them in good standing, as well as explaining the annual return process</li><li>
Preparing formation documents for companies and partnerships and attend to post-formation and filing procedures</li><li>
Drafting agreements, minutes and documents based on firm precedents as well as preparing documents for legalization and apostille and liaising with our foreign offices and clients to ensure such instructions are supervised and completed on time</li><li>
Preparing a variety of documents for submission to the Cayman Registrar, the Cayman Islands Monetary Authority, the BVI Companies Registry and the BVI Financial Services Commission</li><li>
Liaising with the corporate administration team for all necessary filings/registration with the Cayman and BVI authorities</li><li>
Attending to internal administrative work</li><li>
Preparing legal opinions (including related director certificates, board and shareholder resolutions)</li><li>
Preparing registers of mortgages and charges for both Cayman and BVI companies</li><li>
Preparing fee breakdowns and cover letters to clients</li><li>
Drafting some letters/agreements (e.g. directors' resignation letters, consent to act as a director)</li></ul>
EXPERIENCE
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
<ul><li>Minimum 3-4 years relevant experience with international law firms or candidates with experience in a company secretarial professional services firm</li><li>
Ability to work under pressure, handling high volume of instructions from lawyers and clients</li><li>
Flexible and willing to learn, good team player and self-motivated with a strong sense of responsibility</li><li>
Fluent in spoken and written form of English</li></ul>
BENEFITS &amp; REWARDS
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
<ul><li>Comprehensive health coverage (medical, dental and optical)</li><li>
Competitive vacation packages</li><li>
Educational assistance and professional development programmes</li><li>
Savings or pension plan</li><li>
Life insurance</li><li>
Travel insurance</li><li>
Global mental wellness programme
</li><li>Sports clubs and social events</li></ul>
ABOUT MAPLES GROUP
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.</div>

Paralegal

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Registrar

Paralegal