senior administrative assistant

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant to CEO

Wonder Smart Home Trading LLC

Procurement Officer:<ul><li>Lead operational procurement, including sourcing, purchasing, and monitoring deliveries.</li><li>Prepare and process purchase orders and documents in accordance with company policies, procedures, and specifications.</li><li>Coordinate with the operations team on costing and quotations. Demonstrate expertise in sourcing materials quickly at competitive prices. Handle both local and overseas purchases.</li><li>Arrange, monitor, and coordinate import and export shipments. Maintain and control all purchase files.</li></ul><ul><li>Purchase supplies and equipment for Smart Home Automation and resolve any discrepancies in purchases or deliveries.</li><li>Ensure purchases are accurately invoiced, completed, and delivered promptly.</li><li>Communicate and negotiate with vendors to secure the best prices.</li><li>Create and maintain a list of device stocks.</li><li>Monitor incoming and outgoing devices.</li><li>Check the quantity of devices in the stockroom.</li><li>Receive deliveries and verify contents.</li><li>Prepare lists and quantities of devices required for each project.</li></ul>Administrative Assistant:<ul><li>Computer literate with the ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.</li><li>Strong analytical skills in handling big data and complex information.</li><li>Resourceful and able to work independently with minimal supervision.</li><li>Create and maintain a file record for the company&rsquo;s daily expenses.</li><li>Ensure all client contract copies are properly encoded and stored in the system.</li><li>Perform general office duties as required.</li></ul>Job Type: Full-timeLanguage:<ul><li>English and Tagalog (Required)</li></ul>

Administrative Assistant cum Procurement Officer

Persian Horizon - FZCO

We are seeking a highly trusted Translator &amp; Personal Assistant to support senior management with daily operations, communication, and coordination. This role blends professional Farsi&ndash;English translation with high-level personal and administrative support.The ideal candidate is proactive, detail-oriented, discreet, and confident working closely with senior stakeholders in a fast-paced environment.Key ResponsibilitiesTranslation &amp; Communication<ul><li>Translate written materials between Farsi (Persian) and English, including business, legal, and general correspondence</li><li>Provide real-time verbal interpretation during meetings, calls, and discussions as required</li><li>Review and edit translated content to ensure accuracy, clarity, and professionalism</li></ul>Personal Assistant Support<ul><li>Manage calendars, meetings, and appointments for senior management</li><li>Coordinate calls, emails, follow-ups, and daily communications</li><li>Handle sensitive and confidential information with absolute discretion</li><li>Prepare meeting notes, summaries, and basic reports</li><li>Assist with travel planning, bookings, and logistics when needed</li></ul>Administrative &amp; Coordination<ul><li>Liaise with internal teams, partners, and external stakeholders</li><li>Track tasks, priorities, and deadlines to ensure smooth execution</li><li>Support ad-hoc operational and personal requests</li></ul>Requirements<ul><li>Native or fluent Farsi (Persian)</li><li>Strong English communication skills (spoken and written)</li><li>Proven experience as a Translator, Personal Assistant, or Executive Assistant</li><li>Excellent organizational and time-management skills</li><li>High level of professionalism, discretion, and reliability</li><li>Comfortable working directly with senior leadership</li><li>Proficient in WhatsApp, Email, Google Workspace, and Microsoft Office</li><li>Based in Dubai or willing to relocate</li></ul>Nice to Have<ul><li>Experience supporting founders or senior executives</li><li>Background in business, legal, or investment environments</li><li>Knowledge of Arabic</li></ul>What We Offer<ul><li>Competitive salary, based on experience</li><li>Direct exposure to senior leadership and decision-making</li><li>Dynamic and fast-paced working environment</li><li>Long-term growth opportunities for the right candidate</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Translator | Personal Assistant

UAS Global PVT Ltd

Position: Personal Assistant Location: Dubai, UAE Company: Fast-Growing Technology Firm Languages Required: Basic Arabic, Basic English Gender: Male Age: 25-35OverviewWe are seeking a reliable, proactive, and well-organized Personal Assistant to support senior management in a dynamic and fast-moving technology environment. The role includes administrative support, coordination of daily activities, and safe, punctual driving as required.Key Responsibilities<ul><li>Provide day-to-day personal and administrative support to senior executives.</li><li>Manage schedules, appointments, and reminders.</li><li>Handle basic correspondence and communication in Arabic and English.</li><li>Coordinate travel, errands, meetings, and office tasks.</li><li>Drive senior staff to meetings, events, and client visits when required.</li><li>Ensure the assigned vehicle is clean, well-maintained, and serviced on time.</li><li>Assist in logistics, office coordination, and basic documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Perform additional tasks as requested to support daily operations.</li></ul>Requirements<ul><li>Good Arabic skills (spoken and written).</li><li>Basic English communication ability.</li><li>Valid UAE/Local driver&rsquo;s license with a clean driving record.</li><li>Familiarity with local routes, traffic rules, and safe driving practices.</li><li>Strong sense of responsibility, punctuality, and reliability.</li><li>Professional appearance and courteous behavior.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Previous experience as a personal assistant, driver, or similar role is an advantage.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>All benefits as per UAE Law.</li><li>Opportunity to work with a modern, fast-growing tech organization.</li><li>Supportive work environment with growth opportunities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant

HRsource

<div>
 
 
 Our client is seeking an experienced Office Manager &amp; EA
 
 to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands-on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and improve office operations, procedures, and systems to ensure efficiency.
 </li>
 <li>
 Manage office facilities, supplies, and vendor relationships while keeping within budget.
 </li>
 <li>
 Support onboarding processes; coordinate training and orientation.
 </li>
 <li>
 Organize office layouts, allocate space, and ensure smooth day-to-day functioning.
 </li>
 <li>
 Monitor staff performance, provide feedback, and foster a collaborative workplace.
 </li>
 <li>
 Handle scheduling, calendars, and internal communications.
 </li>
 <li>
 Coordinate office events, meetings, and team activities.
 </li>
 <li>
 Ensure compliance with company policies and relevant regulations.
 </li>
 <li>
 Stay updated on organizational changes and provide proactive administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or in a similar administrative leadership role.
 </li>
 <li>
 Strong knowledge of office management procedures and best practices.
 </li>
 <li>
 Familiarity with budget management, facilities oversight, and vendor coordination.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Excellent problem-solving, organizational, and multitasking skills.
 </li>
 <li>
 Strong leadership qualities with the ability to motivate and support a team.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 </ul>
 
 
</div>

Office Manager & EA

London Strategy

<div>
 
 
 About the Role:
 
 
 
 We are seeking a highly organised and proactive
 
 Backoffice
 
 
 HR &amp; Executive Support
 
 professional to join our growing team in Dubai. This role focuses on providing comprehensive administrative and operational support across Human Resources and executive functions, ensuring smooth day-to-day operations and effective coordination.
 
 
 You will play a key role in supporting HR administration, managing documentation, coordinating schedules, and assisting senior leadership with executive and office support tasks. This position is ideal for a detail-oriented professional who thrives in a fast-paced, structured environment and is keen to contribute to the efficiency, compliance, and overall effectiveness of a dynamic consultancy.
 
 
 
 
 
 HR &amp; People Operations Support
 
 
 <ul>
 <li>
 Manage and support UK and UAE HR processes for full-time employees across the employee lifecycle.
 </li>
 <li>
 Support end-to-end HR operations, including onboarding and offboarding, for UK and UAE employees.
 </li>
 <li>
 Coordinate visa processing and sponsorship for UK &amp; UAE-based employees in collaboration with external providers.
 </li>
 <li>
 Partner with the recruitment team on job postings, defining role requirements, and interview coordination.
 </li>
 <li>
 Support compensation, benefits, payroll inputs, and leave management for UK and UAE employees.
 </li>
 <li>
 Support performance management cycles, HR documentation, and employee records.
 </li>
 <li>
 Assist with training and development, employee recognition programmes, and engagement initiatives.
 </li>
 <li>
 Support the implementation and ongoing maintenance of HR policies and processes, ensuring consistency and compliance across regions.
 </li>
 <li>
 Maintain accurate, confidential HR records and support ad-hoc people-related projects.
 </li>
 </ul>
 
 
 
 
 Executive Assistant &amp; Business Support
 
 
 <ul>
 <li>
 Provide dedicated Executive Assistant support to the Managing Director, including calendar management, travel arrangements, and meeting coordination across time zones.
 </li>
 <li>
 Prepare agendas, presentations, reports, and briefing materials.
 </li>
 <li>
 Act as a trusted point of contact between the MD and internal/external stakeholders.
 </li>
 <li>
 Manage expenses and support administrative follow-ups.
 </li>
 <li>
 Assist with internal events, team meetings, and global offsites.
 </li>
 <li>
 Support ad-hoc operational and administrative projects as required.
 </li>
 <li>
 Handle sensitive and confidential information with professionalism and discretion.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, Management, or a related field.
 </li>
 <li>
 Proven 3-6 years&rsquo; experience in an HR administration, People Operations, Executive Assistant, or similar Backoffice support role.
 </li>
 <li>
 Hands-on experience supporting HR processes across the employee lifecycle, ideally within professional services or consulting environments.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HR systems is a plus.
 </li>
 <li>
 Experience supporting senior leadership or C-suite executives is highly desirable.
 </li>
 <li>
 Exposure to UK and/or UAE employment practices, payroll processes, and visa coordination is an advantage.
 </li>
 <li>
 Ability to quickly adapt to new systems and processes.
 </li>
 </ul>
 
 
 
 
 Employment Details:
 
 
 <ul>
 <li>
 Location: Dubai
 </li>
 <li>
 Job Type: Full-time
 </li>
 <li>
 Working Hours: Standard business hours
 </li>
 </ul>
 
 
 
 
 
 
 
 
 About London Strategy: We are an IT consulting firm based in London with vast experience in M&amp;A, IT, and transformation services. Our team transforms complexity into priority actions, a clear timeline, and executive decisions supported by appropriate governance. You can work with senior advisors with Big 4 and top-tier advisory firm backgrounds. Our success comes from a shared belief in rolling up our sleeves, working hard to solve complex challenges, executing plans, and implementing technology to help transform organisations. As we grow and deepen our impact on organisations worldwide, we seek the right people to join us on our mission.
 
 
 
 
</div>

Backoffice Human Resource & Executive Support

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

Explore 1823+ Senior administrative assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.