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senior administrative assistant

Sharp Middle East FZE

Support SHARP Middle East CED&#x27;s BPA (Business Planning Analyst) Sales Administration team by managing daily tasks related to data management and data transferability. The position holder acts as a focal point from Sales Admin to Sales and PSI teams to supply and receive Sales Order information as well as factory orders. The position holder&#x27;s efforts play a critical role in optimizing the sales operation process and is crucial to the continuity of the sales cycle. The position holder implements sales operation strategies and frameworks, analyzes sales operation data to align sales operations with business objectives and drive seamless execution. The position holder frequently fosters strong relationships with internal and external stakeholders, and potential business partners. Strategic and Planning· Implement the BPA (Business Planning Analyst) functional strategy in line with business vision, mission, and corporate objectives.· Ensure that the overall business strategy is translated into annual BPA operational business plans and the performance is monitored to ensure business plans are in line with the overall strategy.Policy, Procedures, Process and Systems· Implement BPA functional policy, systems, processes, procedures, and controls covering all BPA functional areas in line with SHARP&#x27;s policies to ensure fulfilment of all relevant procedural/legislative requirements while delivering quality and cost-effective service in a consistent manner.Compliance· Manage BPA compliance frameworks and programs within the BPA department, ensuring alignment with local and international laws, regulations, and industry standards.· Establish reporting mechanisms to proactively monitor and report on risk and compliance issues within the BPA department and collaborate with senior leadership to escalate critical matters for timely resolution, while also offering recommendations for mitigation.B. Core Responsibilities:Purchase Inventory Planning· Communicate closely with supplier to clarify and secure timely production versus SHARP Purchase Order· Collaborate with Products and Sales Admin teams to implement operations strategies and plans.· Assist in monitoring and updating the database system in a timely and accurate manner to ensure business continuity and data transparency.· Communicate with suppliers and forwarding agents to secure timely shipments.Process Optimization· Streamline and optimize sales processes to improve efficiency and effectiveness.· Implement sales automation tools and technologies to enhance productivity and efficiency.· Identify bottlenecks and areas for improvement in the sales pipeline and propose solutions.Purchase and Inventory Analytics and Reporting· Collect, and analyze orders and inventory data to identify trends, patterns, and insights.· Generate regular reports and dashboards to provide visibility into performance.· Ensure accurate and timely calculation and payment documentation of purchasing orders.· Timely preparation of Purchase Orders and raising payment requests.Financial Reporting and Analysis· Develop and prepare initial analysis of statements, ensuring accuracy and compliance with regulatory requirements and industry standards.· Prepare and analyze order reports, providing insights and recommendations to senior management.C. Development Responsibilities:Culture· Promote a culture of innovation and continuous improvement.· Create and foster a collaborative work environment within the BPA team.Self-Development· Continuously invest in personal growth, skills enhancement, and knowledge acquisition to stay up to date with industry trends and emerging technologiesCommunication/Collaboration· Facilitate effective communication within the BPA team and with other departments.

Senior Administrative Assistant

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate professionalism, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on assigned actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless daily operations and workflow efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organisational and time management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary to CEO

ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
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 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
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 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
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 Take meeting actions points and follow them up with the senior management team
 
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 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
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 Maintain a high level of awareness of internal priorities and support required
 
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 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
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 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
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 Manage senior management's expenses and petty cash
 
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 General admin support to senior management including drafting letters, emails, reports, bill payments
 
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 Conduct ad hoc comprehensive research
 
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 Attend high profile events as requested by senior management
 
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 Build relations with key staff in order to glean updates and data quickly upon request
 
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 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
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 Support ad-hoc projects requested by senior management
 
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 Person Requirements
 
 
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 Knowledge of office management systems and procedures
 
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 Proficiency in MS Office (MS Word and MS Excel)
 
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 Excellent time management skills and the ability to prioritize work
 
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 Attention to detail and problem-solving skills
 
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 Excellent written and verbal communication skills
 
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 Strong organizational skills with the ability to multi-task
 
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 Ability to take initiative and be proactive
 
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 Ability to work independently and as part of a team
 
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 Ability to handle confidential information with discretion
 
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 Flexible schedule to accommodate occasional evening and weekend hours
 
 
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 Qualifications &amp; Experience:
 
 
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 4+ years of experience in a similar position
 
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 Min. High School Diploma/GCSE
 
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Executive Assistant

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Reem Hospital

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 1 to 5 years 
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 Graduate 
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 Administration / Commercial Operations 
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 administrative support , scheduling meetings 
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 Jobseekers from any country 
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Administrative Assistant Job Location : Dubai, UAE Requirements : Should have experience as an Administrative Assistant Any Nationals 
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Administrative Assistant

Zenith Group

Administrative Assistant Job Location : UAE Requirements : Should have experience as an Administrative Assistant Any Nationals About Zenith Group Zenith Group, established in 2006, is a leading development company in Dubai, with 12 subsidiaries offering a full range of services including design, construction, and property management._x000D_

Explore 3843+ Senior administrative assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

3843 senior administrative assistant jobs IN Dubai United Arab Emirates

Senior Administrative Assistant

Executive Assistant to CEO

Executive Secretary to CEO

Executive Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant