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off-plan specialist (premium developers) Jobs in Dubai

off-plan specialist (premium developers)

office administrator specialist Jobs in Dubai

office administrator specialist

officer - procurement (national development) Jobs in Dubai

specialist vendor operations

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

flydubai

<div>
 
 MAIN OBJECTIVE OF ROLE
 
 
 
 To perform activities of procurement cycle while ensuring that procured products and services are cost-efficient, high in quality, procured in a timely manner and in line with the company&rsquo;s approved procurement and contract procedures.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepares all RFPs (Requests for Proposals), RFQs (Request for Quotations), and issues &lsquo;Invitation to Bid/Tender&rsquo; letters and all related documents in coordination through appropriate sources including newspaper/commercial advertisement in cooperation with concerned business unit/department.
 </li>
 <li>
 Handles all incoming documentation concerning contract performance ensuring that all contract actions are being completed according to the regulation of flydubai and the Government.
 </li>
 <li>
 Conducts contract lifecycle performance management which involves vendor performance tracking/reviews and all necessary formalities related to contract amendments, renewals and extensions minimizing any impact on flydubai&rsquo;s operations.
 </li>
 <li>
 Negotiates with vendors on the submitted tenders to improve service offerings and/or reduce the associated fees or the project duration.
 </li>
 <li>
 Coordinates with the relevant stakeholders to conduct a full evaluation of the shortlisted proposals.
 </li>
 <li>
 Ensures that all necessary award documentation (purchase orders, signed contracts etc.) are prepared to eliminate any risk of project delayed delivery.
 </li>
 <li>
 Maintains and grows flydubai&rsquo;s approved vendor list as well as enhances flydubai&rsquo;s Supplier Relationship Management (SRM) for both existing suppliers as well as potential suppliers.
 </li>
 <li>
 Provides input to and oversees the completion of prequalification process on all potential vendors ensuring that flydubai&rsquo;s approved vendor management policies are adhered to. This involves a detailed analysis of all provided documentation (licenses, company profiles, financial statements etc.).
 </li>
 <li>
 Analyses and prepares a full report highlighting key performance indicators and relevant metrics (spend statistics, savings etc.) on the portfolio handled.
 </li>
 <li>
 Conducts training sessions on the approved procurement systems and processes to end users.
 </li>
 <li>
 Maintains records &amp; relevant documentations related to all stages of the procurement cycle.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree (3+ years)
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
 <li>
 Procurement related ERP software
 </li>
 <li>
 Years with qualifications: 0-2 years
 </li>
 <li>
 Specialized training in: Procurement/Supply Chain Certification (CIPS or similar). CIPS Certification (preferred)
 
 
 </li>
 </ul>
 
 COMPETENCIES
 
 
 
 <ul>
 <li>
 Customer Focus
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Effective Communication
 </li>
 <li>
 Personal Accountability &amp; Commitment to achieve
 </li>
 <li>
 Resilience &amp; Flexibility (Can do attitude)
 
 
 </li>
 </ul>
 
 Isr Requirements
 
 
 
 Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.
</div>

Officer - Procurement (National Development)

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Personal Assistant to CEO

Driven Properties

<div>Overview
We are hiring a strategic growth leader to own and scale our personal brand and lead generation ecosystem. This is not a social media manager role. This position is responsible for turning content into consistent, qualified real estate leads. You will manage freelancers, agencies, content direction, and growth strategy end-to-end.
Key Objective
Build a structured content and marketing system that generates consistent high-quality real estate investor leads.
Core Responsibilities
Growth &amp; Lead Generation<ul><li>Design and execute strategy to generate leads from social platforms</li><li>Build funnels, automations, and conversion systems</li><li>Manage paid ads and performance metrics including CPL, ROI, and conversions</li></ul>
Content Strategy &amp; Direction<ul><li>Define positioning, messaging, and content pillars</li><li>Plan monthly content calendar</li><li>Review scripts, edits, and content performance</li><li>Guide creative direction (not primary editor)</li></ul>
Content Production (Hands-On)<ul><li>Shoot and edit short-form video content (approximately 10 videos per month) when required</li><li>Capture high-quality property, lifestyle, and personal brand content independently</li><li>Ensure quick turnaround for time-sensitive market opportunities</li><li>Maintain quality standards across filming, lighting, framing, and editing</li></ul>
Team &amp; Vendor Management<ul><li>Lead freelancers, editors, and agencies</li><li>Ensure brand consistency and execution quality</li><li>Build scalable systems and workflows</li></ul>
Platform Growth<ul><li>Oversee short-form content output</li><li>Manage audience engagement and inbound enquiries</li><li>Identify trends and opportunities in the real estate market</li></ul>
Field Presence<ul><li>Attend shoots, events, and property visits</li><li>Capture and direct daily content opportunities</li></ul> 
Requirements<ul><li> 
Minimum 3&ndash;4 years in brand growth, digital marketing, or content-driven lead generation</li><li>Real estate industry experience required</li><li>Proven ability to generate leads from social media</li><li>Strong strategic thinking and ownership mindset</li><li>Experience managing freelancers or agencies</li><li>Proactive and execution-driven</li><li>Arabic preferred</li><li>Must have UAE driving licence and own car</li><li>Must work on-site daily (9am&ndash;6pm)</li></ul> 
Benefits 
Salary plus performance incentive linked to lead generation and revenue impact.</div>

Personal Brand & Growth Strategist

Huaxia Real Estate

<div>
 
 
 Huaxia Real Estate &ndash; Off-Plan Specialist (Premium Developers)
 
 
 
 Huaxia Real Estate is a leading brokerage in Dubai, known for delivering exceptional real estate services across the UAE. Built on integrity and a strong track record, we combine advanced local and global marketing strategies to provide top-quality services for buying, selling, or leasing properties. We also offer curated investment opportunities focused on client satisfaction and strong returns.
 
 
 We are seeking
 
 dynamic, motivated, and experienced Real Estate Agents/Property Consultants
 
 to join our award-winning team. If you are passionate about real estate and driven to succeed, we want to hear from you.
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Promote and sell ready and off-plan properties to local and international clients
 </li>
 <li>
 Build and maintain a strong portfolio of clients and investors
 </li>
 <li>
 Develop and execute business development and client retention strategies
 </li>
 <li>
 Provide expert advice on market trends, investment opportunities, and legal processes
 </li>
 <li>
 Stay updated on Dubai real estate market developments
 </li>
 <li>
 Deliver exceptional customer service throughout the sales process
 </li>
 <li>
 Consistently achieve or exceed monthly and quarterly sales targets
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 1 year of sales experience in the Dubai real estate market
 </li>
 <li>
 RERA license
 </li>
 <li>
 UAE driver&rsquo;s license and own car
 </li>
 <li>
 Strong negotiation and selling skills with a proven record of achieving sales targets
 </li>
 <li>
 Excellent communication skills in English, both written and spoken
 </li>
 <li>
 Team player with professional presentation
 </li>
 </ul>
 
 
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive and flexible commission structure with high earning potential
 </li>
 <li>
 Warm, fresh leads provided daily
 </li>
 <li>
 Access to exclusive property listings and partnerships with top developers
 </li>
 <li>
 Flexibility to work on projects across Dubai, Abu Dhabi, and Ras Al Khaimah
 </li>
 <li>
 Continuous training and career development opportunities
 </li>
 <li>
 Professional marketing support including photography, videography, and advertising
 </li>
 <li>
 Full CRM access and administrative support
 </li>
 <li>
 Company visa and comprehensive health insurance from day 1
 </li>
 <li>
 RERA certification provided
 </li>
 <li>
 Clear career progression from Consultant to Senior Consultant and Sales Manager
 </li>
 <li>
 Regular incentives for top performers
 </li>
 <li>
 Flexible working hours (in-office twice a week)
 </li>
 </ul>
 
 
 
</div>

Off-Plan Specialist (Premium Developers)

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Explore 45+ Specialist vendor operations in Dubai this April. Find roles across top companies and apply now to boost your career.