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team assistant (secretary) Jobs in Turkey

team assistant (secretary)

accounting assistant

team assistant secretary

World Health Organization

<div>
 OBJECTIVES OF THE PROGRAMME
 
 
 TheDivision of Country Health Policies and Systems(CPS) assists countries in the Regionwith the design and implementation of appropriate health policies and systemsto strengthen universal health coverage. It works to strengthen data-driven,evidence-informed, contextually tailored health policy development andimplementation at national, regional and local levels, taking an inclusiveapproach across the life course. The Division advocates strengthening of publichealth leadership, focusing on implementing policies that are people centred,promote health, prevent illness, and address the social and economicdeterminants of health, while fostering leadership on equity, human rights andgender mainstreaming in health. It focuses on building capacity for healthsystems innovation to enable the sustainable delivery of high-quality primary healthand community services that are effectively linked to hospitals, and mentalhealth, public health and social care services. To do so, CPS supports countryefforts to facilitate access so as to leave nobody behind, to improve financialprotection, to strengthen the health workforce, to increase access toaffordable medicines and technologies, and to promote the uptake andimplementation of digital technology.The mental health flagship initiative will work with unitsand divisions across the Regional Office to address mental health conditionswhich are a leading cause of suffering and disability in theEuropean Region. Priority areas to be addressed at regional level include themental health fall-out of the COVID-19 crisis, a surge of diseases of despair,the persistent prevalence of depressive and anxiety disorders among youngpeople, the growth of self-harm and suicide, and the unmet needs of people withdementia or autism spectrum disorder, the mental and psycho-social supportneeds of health workers, the need for supporting the resilience of communitiesaffected by conflict. The Mental Health coalition which will be developed andanchored through this flagship initiative will raise awareness to combat stigmaand discrimination, advocate for investment in mental health and promote mentalhealth research. At country level the emphasis will be on support for servicestransformation. This will require working with and through clinicians involvedin the delivery of mental health services as well as partnering with serviceuser organizations. Key areas of activity will include; support for preventionof mental illness.
 
 
 
 Description Of Duties
 
 
 
 As part of theProject Team, to perform a variety of secretarial and administrative servicesin the support of the EU project: &ldquo;Social inclusion of persons with mental disabilities&rdquo;in Turkey.Key duties: Draftscorrespondence and documents based on written/verbal prompts from theprofessional staff of the unit. Composes and finalizes correspondence ofadministrative nature. Provides rough translation or synopsis of incoming mail.Takes notes at meetings. Types reports and other documentation.Assistswith the administrative preparation and conduct of regional meetings andeducational activities, in accordance with established procedures.Makestravel arrangements for duty travels and, in accordance with establishedprocedures, prepares approval memoranda, travel authorizations and follows upon issue of duty travel reports.Preparescorrespondence for the recruitment of consultants and temporary advisers;arranges briefing appointments and provides secretarial support for them whilein EURO; processes agreements for performance of work and other types ofcontractual arrangements as required and related correspondence follows up ondeadlines of such agreements/contracts and prepares payment instructions.Initiatesaction to process or follow up on correspondence, documentation and forms.Creates background files and compiles reference material as appropriate.Accesses and retrieves information from relevant databases and updates asrequired.Respondsto and acts on telephone enquiries and requests for information. Assesses thecritical nature of technical enquiries and refers them to appropriate staff forreply. Coordinates appointments for supervisor(s) and organizes programmes forvisitors.Providesbriefing and guidance to staff at all levels in the unit/programme on officepractices and procedures; liaises with, assists or replaces other secretariesand/or programme assistants in the unit or department should the need arise.8. Performsother related duties as required.
 
 
 
 Required Qualifications
 
 
 
 Education
 
 
 
 Essential
 
 : Completion of secondary school or equivalent.
 
 
 
 Desirable
 
 : Relevant higher education or post-secondary school courses in a fieldrelevant to the position.
 
 
 
 Experience
 
 
 
 
 Essential
 
 : At least 3 years of progressively responsible experience in thesecretarial/administrative field.
 
 
 
 Desirable
 
 : Experience in an international environment or institution.Relevant experience in WHO or in the UN.
 
 
 
 Skills
 
 
 
 Proficiency in the use of standard office computer software, note takingand operation of computerized systems and databases.Ability to identify and manage one's own emotions, as well as helpingothers to do the same.Ability to work in a fast-paced environment.
 
 
 
 WHO Competencies
 
 
 
 Teamwork
 
 
 Respecting and promoting individual and cultural differences
 
 
 Communication
 
 
 Moving forward in a changing environment
 
 
 Producing results
 
 
 Use of Language Skills
 
 
 
 Essential
 
 : Expert knowledge of English. Expert knowledge of Turkish.
 
 
 
 Desirable
 
 
 
 REMUNERATION
 
 
 WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,436 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 This vacancy notice may be used to fill other similar positions at the same grade level
 </li>
 <li>
 Only candidates under serious consideration will be contacted.
 </li>
 <li>
 A written test and/or an asynchronous video assessment may be used as a form of screening.
 </li>
 <li>
 In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
 </li>
 <li>
 According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
 </li>
 <li>
 Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
 </li>
 <li>
 The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.
 </li>
 <li>
 WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
 </li>
 <li>
 WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
 </li>
 <li>
 Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.
 </li>
 <li>
 An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
 </li>
 <li>
 WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
 </li>
 <li>
 WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
 </li>
 <li>
 For information on WHO's operations please visit: http://www.who.int.
 </li>
 <li>
 WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
 </li>
 <li>
 The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
 </li>
 <li>
 Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
 </li>
 <li>
 This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
 </li>
 <li>
 In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates
 
 
 </li>
 </ul>
 
 Grade
 
 
 
 G4
 
 
 
 Contractual Arrangement
 
 
 
 Temporary appointment under Staff Rule 420.4
 
 
 
 Contract Duration (Years, Months, Days)
 
 
 
 01 January &ndash; 13 February 2026 but with possibility of extension
 
 
 
 Job Posting
 
 
 
 Dec 16, 2025, 10:58:47 AM
 
 
 
 Closing Date
 
 
 
 Dec 26, 2025, 11:59:00 PM
 
 
 
 Primary Location
 
 
 
 T&uuml;rkiye-Ankara
 
 
 
 Organization
 
 
 
 EU_TUR WHO Country Office, T&uuml;rkiye
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 IMPORTANT NOTICE:
 
 Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
</div>

Team Assistant (Secretary)

<div></div><div><div>Grade: G4</div><div>
Contractual Arrangement: Temporary appointment under Staff Rule 420.4</div><div>
Contract Duration (Years, Months, Days): 01 January &ndash; 13 February 2026 but with possibility of extension</div><div>
Job Posting: Dec 16, 2025, 3:58:47 AM</div><div>
Closing Date: Dec 26, 2025, 4:59:00 PM</div><div>
Primary Location: T&uuml;rkiye-Ankara</div><div>
Organization: EU_TUR WHO Country Office, T&uuml;rkiye</div><div>
Schedule: Full-time<div></div><div> 
</div></div><div>
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.<div>
</div></div><div><h2 class="jobSectionHeader">
OBJECTIVES OF THE PROGRAMME</h2>
TheDivision of Country Health Policies and Systems(CPS) assists countries in the Regionwith the design and implementation of appropriate health policies and systemsto strengthen universal health coverage. It works to strengthen data-driven,evidence-informed, contextually tailored health policy development andimplementation at national, regional and local levels, taking an inclusiveapproach across the life course. The Division advocates strengthening of publichealth leadership, focusing on implementing policies that are people centred,promote health, prevent illness, and address the social and economicdeterminants of health, while fostering leadership on equity, human rights andgender mainstreaming in health. It focuses on building capacity for healthsystems innovation to enable the sustainable delivery of high-quality primary healthand community services that are effectively linked to hospitals, and mentalhealth, public health and social care services. To do so, CPS supports countryefforts to facilitate access so as to leave nobody behind, to improve financialprotection, to strengthen the health workforce, to increase access toaffordable medicines and technologies, and to promote the uptake andimplementation of digital technology.The mental health flagship initiative will work with unitsand divisions across the Regional Office to address mental health conditionswhich are a leading cause of suffering and disability in theEuropean Region. Priority areas to be addressed at regional level include themental health fall-out of the COVID-19 crisis, a surge of diseases of despair,the persistent prevalence of depressive and anxiety disorders among youngpeople, the growth of self-harm and suicide, and the unmet needs of people withdementia or autism spectrum disorder, the mental and psycho-social supportneeds of health workers, the need for supporting the resilience of communitiesaffected by conflict. The Mental Health coalition which will be developed andanchored through this flagship initiative will raise awareness to combat stigmaand discrimination, advocate for investment in mental health and promote mentalhealth research. At country level the emphasis will be on support for servicestransformation. This will require working with and through clinicians involvedin the delivery of mental health services as well as partnering with serviceuser organizations. Key areas of activity will include; support for preventionof mental illness. 
<h2 class="jobSectionHeader">
DESCRIPTION OF DUTIES</h2>
As part of theProject Team, to perform a variety of secretarial and administrative servicesin the support of the EU project: &ldquo;Social inclusion of persons with mental disabilities&rdquo;in Turkey.Key duties: Draftscorrespondence and documents based on written/verbal prompts from theprofessional staff of the unit. Composes and finalizes correspondence ofadministrative nature. Provides rough translation or synopsis of incoming mail.Takes notes at meetings. Types reports and other documentation.Assistswith the administrative preparation and conduct of regional meetings andeducational activities, in accordance with established procedures.Makestravel arrangements for duty travels and, in accordance with establishedprocedures, prepares approval memoranda, travel authorizations and follows upon issue of duty travel reports.Preparescorrespondence for the recruitment of consultants and temporary advisers;arranges briefing appointments and provides secretarial support for them whilein EURO; processes agreements for performance of work and other types ofcontractual arrangements as required and related correspondence follows up ondeadlines of such agreements/contracts and prepares payment instructions.Initiatesaction to process or follow up on correspondence, documentation and forms.Creates background files and compiles reference material as appropriate.Accesses and retrieves information from relevant databases and updates asrequired.Respondsto and acts on telephone enquiries and requests for information. Assesses thecritical nature of technical enquiries and refers them to appropriate staff forreply. Coordinates appointments for supervisor(s) and organizes programmes forvisitors.Providesbriefing and guidance to staff at all levels in the unit/programme on officepractices and procedures; liaises with, assists or replaces other secretariesand/or programme assistants in the unit or department should the need arise.8. Performsother related duties as required. 
<h2 class="jobSectionHeader">
REQUIRED QUALIFICATIONS</h2><h3 class="jobSectionHeader">
Education</h3>
Essential: Completion of secondary school or equivalent. 
Desirable: Relevant higher education or post-secondary school courses in a fieldrelevant to the position. 
<h3 class="jobSectionHeader">
Experience</h3>
Essential: At least 3 years of progressively responsible experience in thesecretarial/administrative field. 
Desirable: Experience in an international environment or institution.Relevant experience in WHO or in the UN. 
<h3 class="jobSectionHeader">
Skills</h3>
Proficiency in the use of standard office computer software, note takingand operation of computerized systems and databases.Ability to identify and manage one's own emotions, as well as helpingothers to do the same.Ability to work in a fast-paced environment. 
<h3 class="jobSectionHeader">
WHO Competencies</h3>
Teamwork 
Respecting and promoting individual and cultural differences 
Communication 
Moving forward in a changing environment 
Producing results 
<h3 class="jobSectionHeader">
Use of Language Skills</h3>
Essential: Expert knowledge of English. Expert knowledge of Turkish. 
Desirable: 
 
 
<h2 class="jobSectionHeader">REMUNERATION</h2>
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,436 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. 
<h2 class="jobSectionHeader">
ADDITIONAL INFORMATION</h2><ul><li>
This vacancy notice may be used to fill other similar positions at the same grade level</li>
</ul><ul><li>Only candidates under serious consideration will be contacted.</li>
</ul><ul><li>A written test and/or an asynchronous video assessment may be used as a form of screening.</li>
</ul><ul><li>In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.</li>
</ul><ul><li>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.</li>
</ul><ul><li>Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.</li>
</ul><ul><li>The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.</li>
</ul><ul><li>WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
</li></ul><ul><li>WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.</li></ul>
<ul><li>Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.</li>
</ul><ul><li>An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.</li>
</ul><ul><li>WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.</li>
</ul><ul><li>WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.</li>
</ul><ul><li>For information on WHO's operations please visit: http://www.who.int.</li>
</ul><ul><li>WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
</li></ul><ul><li>The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.</li></ul>
<ul><li>Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.</li></ul><ul><li>
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.</li></ul><ul><li>
In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates</li></ul></div></div>

Hyprwork

<div>About the RoleWe&rsquo;re looking for a proactive, outspoken, and highly organized Executive Assistant to become the right hand to our Founder &amp; CMO. Your job is to anticipate needs before they arise, build systems so nothing slips through the cracks, and ensure the founder is always operating at maximum focus and efficiency. 
Day-to-Day Support
<ul>
<li>Sit in on all key meetings to provide context, take notes, and turn action items into follow-ups.</li>
<li>Manage and optimize the CMO&rsquo;s email inbox and calendar (using rules, filters, and AI to keep things clean, prioritized, and on-point).</li>
<li>Design and protect the CMO&rsquo;s ideal daily/weekly routine while keeping the team updated on availability.</li>
<li>Handle end-to-end travel arrangements (flights, hotels, transport, preferences, backups).</li>
<li>Ensure commitments are tracked &mdash; internal and external &mdash; and followed up on.</li>
<li>Run all call bookings through you based on agreed rules for days/times.</li>
<li>Handle online purchases, shipping, returns, invoice payments, and bookings (personal + business).</li>
<li>Prepare call briefs (who they are, company background, talking points) and provide post-call recaps.</li>
<li>Monitor Slack &amp; Asana for anything requiring CMO attention, filtering where possible.</li>
<li>Keep a daily huddle and end-of-day recap with the CMO, plus an end-of-week report.</li>
<li>Be the first point of contact for partners, agencies, and other external stakeholders.</li>
<li>Spot inefficiencies and propose systems or automations to streamline.</li>
</ul>
Documentation &amp; Systems
<ul>
<li>Build and maintain the &ldquo;CMO Operating System&rdquo; doc: preferences, frameworks, routines, and decision rules.</li>
<li>Keep an EA Log of daily events, decisions, and pending items so nothing gets repeated or lost.</li>
<li>Manage CMO&rsquo;s Notion workspace, ensuring notes, docs, and projects are stored and organized.</li>
<li>Maintain a Commitments Tracker across all stakeholders.</li>
</ul>
Team Interaction
<ul>
<li>Know who&rsquo;s who in the org chart and route communication properly.</li>
<li>Work closely with the PM to chase updates, nudge owners, and ensure progress.</li>
<li>Send routine nudges: &ldquo;Harvey asked me to check in on X.&rdquo;</li>
<li>Speak up on calls when you have context the team may not.</li></ul> 
 
Skills &amp; Experience
<ul>
<li>Proven experience as an Executive Assistant or Chief of Staff supporting a high-performing founder/executive.</li>
<li>Fluent with Notion, Slack, Asana, and other productivity tools.</li>
<li>Comfortable managing complex calendars, inboxes, and global travel.</li>
<li>Strong writing and communication skills.</li>
<li>Experienced in building and maintaining systems. 
</li>
<li>Excellent English communication</li>
</ul>
Mindset &amp; Personality
<ul>
<li>Outspoken &mdash; not afraid to chase people and hold them accountable.</li>
<li>Highly organized and punctual with extreme attention to detail.</li>
<li>Anticipates needs rather than waits for instructions.</li>
<li>Conscientious, disciplined, and habit-driven.</li>
<li>Strong interest in self-improvement, productivity, and systems thinking.</li>
</ul>
AI Leverage
<ul>
<li>Must be an advanced user of AI tools (ChatGPT, Claude, automation workflows).</li>
<li>Knows how to use AI to manage inboxes, draft documents, create briefs, summarize info, and streamline workflows.</li>
<li>Not just &ldquo;uses ChatGPT for emails&rdquo; &mdash; but builds prompt libraries and automations to save hours.</li>
<li>You&rsquo;ll work directly with a founder scaling a multi-8 figure business towards 9-figures.</li>
<li>You&rsquo;ll have visibility across all departments (Marketing, Ops, Product, Finance, CX) and learn how a high-performance company operates.</li>
<li>You&rsquo;ll be empowered to take ownership, build systems, and prevent fires before they start.</li>
<li>You&rsquo;ll become the person who makes sure the founder never has to think about 80% of things again.</li>
<li>Fully-remote working on Irish timezone</li>
<li>The CMO&rsquo;s calendar and inbox are 100% under control.</li>
<li>Meetings are prepped and followed up on without reminders.</li>
<li>Travel, personal admin, and logistics happen without the CMO asking.</li>
<li>Commitments (internal + external) are tracked and closed.</li>
<li>Problems are spotted and solved before the CMO sees them.</li>
<li>Systems and documentation improve every week. 
</li>
<li>Responsibilities</li>
<li>If you&rsquo;re the kind of person who naturally spots problems before they happen, thrives on structure, and knows how to use AI to multiply output &mdash; this role will feel like home.</li>
<li>This is not a secretary role. This is leverage.</li></ul></div>

Executive Assistant To CMO (Turkey)

Rixos Hotels

<div>
 
 Company Description
 
 
 
 Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
 
 
 In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&gbreve;la, and Istanbul regions.
 
 
 We are seeking a valuable team member for the position of &ldquo;
 
 Executive Coordinator to Managing Director
 
 " to be considered at Rixos Tersane &Idot;stanbul.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.
 </li>
 <li>
 Handle all correspondence and maintain effective communication under the supervision of the Managing Director.
 </li>
 <li>
 Carry out the written external communications of the hotel&rsquo;s Managing Director.
 </li>
 <li>
 Carry out the telephone communications of the hotel&rsquo;s Managing Director.
 </li>
 <li>
 Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.
 </li>
 <li>
 File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
 </li>
 <li>
 Protect the confidentiality of all correspondences issued or received by the Managing Director.
 </li>
 <li>
 Take note of and follow-up all appointments of the Managing Director.
 </li>
 <li>
 Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
 </li>
 <li>
 Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.
 </li>
 <li>
 Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.
 </li>
 <li>
 Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.
 </li>
 <li>
 Monitor and control the faxes sent on a daily basis.
 </li>
 <li>
 Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.
 </li>
 <li>
 Ensure that the General Management office is always kept in a clean and orderly manner
 </li>
 <li>
 Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.
 </li>
 <li>
 Carry out all responsibilities related to the quality management systems implemented at the facilities.
 </li>
 <li>
 Carry out all other duties assigned by managers and hotel management not specified in the job description.
 </li>
 <li>
 To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
 </li>
 <li>
 To respond to any changes in the department as dictated by the needs of the hotel.
 </li>
 <li>
 To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
 </li>
 <li>
 To attend training and meetings as and when required.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),
 </li>
 <li>
 Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),
 </li>
 <li>
 Advanced proficiency in English (both written and spoken),
 </li>
 <li>
 Strong written and verbal communication skills with excellent representation and expression abilities,
 </li>
 <li>
 Professional diction and strong command of written language,
 </li>
 <li>
 Familiar with corporate work structure and confidentiality principles,
 </li>
 <li>
 Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),
 </li>
 <li>
 Experienced in meeting organization, travel arrangements, and calendar management,
 </li>
 <li>
 Strong skills in reporting, presentation preparation, and documentation,
 </li>
 <li>
 Highly discreet and reliable, with strong attention to confidentiality,
 </li>
 <li>
 Excellent time management and prioritization skills,
 </li>
 <li>
 Detail-oriented, organized, and results-driven.
 </li>
 </ul>
</div>

Executive Coordinator to Managing Director

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane İstanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Hilton

<div>Assistant Food and Drink Manager
An Assistant Food and Drink Manager is responsible for assisting with managing operations of all Food and Drink outlets to deliver an excellent Guest and Member experience while training staff and working within budgeted guidelines. 
What will I be doing? 
As an Assistant Food and Drink Manager, you will be responsible for assisting with managing operations of all Food and Drink outlets to deliver an excellent Guest and Member experience. An Assistant Food and Drink Manager will also be required to manage, train, and develop team members and work within all budgeted guidelines. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Oversee operations of Food and Drink outlets</li><li>
Maintain exceptional levels of customer service</li><li>
Recruit, manage, train, and develop the team</li><li>
Assist with annual and mid-year appraisals with team members under your responsibility</li><li>
Manage guest queries in a timely and efficient manner</li><li>
Work within budgeted guidelines</li><li>
Assist in setting departmental targets and objectives, work schedules, budgets, and policies and procedures</li><li>
Develop menus with other members of Food and Drink team</li><li>
Accountable for monthly stock takes</li><li>
Incentivise team members to maximize sales and revenue</li><li>
Deputise for the Food and Drink manager in their absence</li><li>
Comply with hotel security, fire regulations and all health and safety legislation</li><li>
Assist other departments wherever necessary and maintain good working relationships</li></ul>
What are we looking for? 
An Assistant Food and Drink Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous Food and Drink Management or Supervisory experience</li><li>
Knowledge of Financial Systems</li><li>
Flexibility to respond to a range of work situations</li><li>
Committed to delivering high levels of customer service</li><li>
Positive attitude</li><li>
Good communication skills</li><li>
Flexibility to respond to a range of different work situations</li><li>
Excellent grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Willingness to develop team members and self</li><li>
Degree in Relevant Area</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Food and Drink Manager

<div>Human Resources Assistant - Conrad Istanbul Bosphorus
A Human Resource Assistant is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and departmental goals. 
 
 
What will I be doing? 
As a Human Resource Assistant, you are responsible for managing HR administration responsibilities to deliver an excellent staff experience. A Human Resource Assistant will also be required to interface with the HR system and support employee relations. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Manage HR administration such as contracts, letters and personnel files</li>
<li>Ensure accurate information is fed into the bespoke HR system</li>
<li>Assist with employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances, and capability</li>
<li>Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out</li>
<li>Help achieve departmental goals</li>
<li>Supporting the hotel with departmental training requirements including inductions, work experience, careers fairs, and training materials</li>
<li>Ensure pay reviews/absence monitoring/wage queries are managed in line with company guidelines</li>
<li>Ensure completion of training for hotel security, fire regulations and other health and safety legislation</li>
<li>Assist and resolve team member and management queries</li></ul>
What are we looking for? 
A Human Resource Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in Human Resources</li><li>
Positive attitude</li><li>
Good communication and people skills</li><li>
Committed to delivering a high level of customer service, both internally and externally
</li><li>Ability to work on their own or in teams</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Knowledge of hospitality</li><li>
Working towards or certified in Human Resources (i.e. CIPD)</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Human Resources Assistant - Conrad Istanbul Bosphorus

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Human Resources Assistant - Conrad Istanbul Bosphorus