Secretary

<Overview>
We are seeking a dynamic and highly organized Secretary to join our professional team. This vital role involves providing comprehensive administrative support, managing office operations, and ensuring seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a proactive attitude. As a key point of contact, you will facilitate efficient office functioning and deliver outstanding customer service to clients and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the success of our organization.

<Duties>

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records and databases
• Assist with calendar management and scheduling appointments for staff members or executives
• Support bookkeeping activities using QuickBooks or similar accounting tools to track expenses and invoices
• Provide clerical support such as proofreading documents, preparing correspondence, and managing mail distribution
• Handle office management duties including supply inventory, equipment maintenance, and general administrative tasks
• Offer customer support by addressing inquiries promptly and professionally, whether in person or via phone/email
• Support medical or dental receptionist functions if applicable, including patient check-in/out processes and appointment coordination

<Skills>

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with high accuracy for data entry and document preparation
• Familiarity with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with QuickBooks or bookkeeping is a plus for financial recordkeeping tasks
• Exceptional proofreading skills to ensure error-free communication
• Outstanding customer service skills with a friendly, professional demeanor
• Ability to manage time effectively while juggling multiple responsibilities simultaneously
• Previous experience as a receptionist or personal assistant is advantageous
• Knowledge of office procedures such as filing systems, calendar management, and data entry techniques

Join us as a Secretary and become an essential part of our vibrant team! Your dedication will help us maintain an efficient office environment while delivering exceptional support to our clients and colleagues. We value proactive individuals who are eager to grow their administrative expertise in a lively setting.

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person