Secretary

Full job description: (Secretary / Procurement Assistant)

Company Description:

Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world’s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.

AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.

Role Descriptions.

This is a full-time on-site role for an Administrative Secretary/Procurement assistant.

• Maintain and update filing systems (electronic and hard copy) in compliance with company standards.
• Coordinate with cross-functional teams’ contractors, clients, to align project goals and resolve issues.
• Prepare, review, and manage project-related documents, correspondence, and official communications.
• Providing support to managers and executives, preparing quotations, LPO's
• Coordinating appointments, meetings and managing calendars.
• Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.
• Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients
• Support Sales team, finance, and operations teams with administrative tasks
• Assist in preparing presentations, proposals, and company reports
• Liaise with suppliers, service providers, and external stakeholders
• Ensure compliance with company policies and confidentiality protocols

Required Qualifications & Skills

• Minimum 3 years of experience as a Secretary in the construction industry.
• Diploma or degree in Business Administration or a related field.
• Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.
• Exceptional organizational, communication, and multitasking skills.

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Experience:

• Secretary / Procurement Assistant: 3 years (Preferred)

Work Location: In person