Secretary/Receptionist

Overview
We are seeking an energetic and detail-oriented Secretary/Receptionist to join our dynamic team. This vital role combines front desk management, administrative support, and exceptional customer service to ensure smooth daily operations. The ideal candidate will be a proactive communicator with strong organizational skills, capable of handling multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be the welcoming face of our organization while supporting various administrative functions.

Responsibilities

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression.
• Manage multi-line phone systems efficiently, directing calls accurately and professionally using proper phone etiquette.
• Handle front desk duties including scheduling appointments, managing incoming and outgoing mail, and maintaining a clean, organized reception area.
• Perform data entry, filing, and document proofreading to support office operations with precision.
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for record keeping, scheduling, and bookkeeping tasks.
• Assist with calendar management and coordinate meetings or appointments for staff members or executives.
• Support clerical tasks such as photocopying, faxing, and maintaining organized filing systems to ensure easy access to information.

Qualifications

• Proven office or administrative experience with a strong background in clerical duties and customer support.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Experience with multi-line phone systems, phone etiquette, and front desk operations.
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff.
• Knowledge of QuickBooks or bookkeeping experience is a plus for handling basic financial records.
• Strong organizational skills with the ability to manage time effectively in a fast-paced environment.
• Excellent proofreading skills and attention to detail in all written communications.
• Personal assistant or medical/dental receptionist experience is beneficial but not required; a willingness to learn is essential. Join us in creating a welcoming environment where professionalism meets warmth! This role offers the chance to develop your office management skills while supporting a vibrant team dedicated to excellence in service delivery. We value proactive individuals who thrive on multitasking and delivering top-tier support every day!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 25 per week

Work Location: In person