Secretary/Receptionist

Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to provide exceptional customer service and manage office tasks efficiently. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational skills and positive attitude make a real difference.

Duties

• Detail orientated and organized.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately using proper phone etiquette.
• Handle front desk operations including scheduling appointments, maintaining calendars, and managing incoming correspondence.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.
• Utilize office management software such as Microsoft Office, Google Workspace, QuickBooks, and other tools to support administrative functions.
• Support bookkeeping tasks, including basic bookkeeping and invoice processing when needed.
• Assist with clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory.
• Provide customer support by addressing inquiries professionally and efficiently, ensuring excellent service at all times.
• Coordinate calendar management for staff or executives and assist with personal assistant duties as required.
• Maintain a clean and organized reception area while adhering to confidentiality protocols.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with multi-line phone systems and excellent phone etiquette skills.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Demonstrated office management experience with strong organizational skills and attention to detail.
• Proven clerical experience including data entry, filing, proofreading, and document management.
• Excellent customer service skills combined with professional communication abilities.
• Ability to multitask efficiently while managing time effectively in a fast-paced environment.
• Familiarity with QuickBooks or bookkeeping software is a plus for handling financial tasks.
• Previous experience as a medical or dental receptionist is advantageous but not required; relevant administrative experience is essential.
• Personal assistant or calendar management experience will be valued in supporting executive schedules. This role is perfect for motivated individuals eager to bring energy and professionalism into an office setting while supporting daily operations seamlessly!

Pay: $20.00 - $25.00 per hour

Work Location: In person