Secretary/Receptionist

Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to serve as the welcoming face and administrative backbone of our office. This role is vital in creating a positive first impression for visitors and clients while ensuring smooth day-to-day operations. The ideal candidate will be energetic, detail-oriented, and proficient in managing multiple responsibilities with professionalism and enthusiasm. You will handle front desk duties, coordinate appointments, support office management tasks, and provide exceptional customer service to all patients.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional and friendly atmosphere at all times
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Schedule appointments, maintain calendars, and coordinate meetings for staff and management
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping
• Assist with clerical duties such as photocopying, faxing, mailing, and maintaining office supplies to keep the workspace organized and functional

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Excellent communication skills with the ability to handle phone calls professionally and courteously
• Experience with multi-line phone systems, front desk operations, and office management is essential
• Previous experience as a medical or dental receptionist or personal assistant is advantageous
• Ability to manage time effectively in a fast-paced environment while maintaining a positive attitude

Join our team to be an integral part of an energetic workplace that values professionalism, efficiency, and exceptional customer support. We are committed to fostering a supportive environment where your organizational talents can shine!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person