Secretary/Receptionist

Overview
We are seeking a dynamic and organized Secretary/Receptionist to join our professional team. This vital role combines front desk management, administrative support, and exceptional customer service to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to create a welcoming environment for clients and visitors while efficiently handling administrative tasks. This paid position offers an exciting opportunity to develop your office management skills within a vibrant workplace.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression at all times
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk responsibilities including scheduling appointments, maintaining calendars, and managing visitor sign-ins
• Perform data entry and maintain organized filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
• Assist with office management tasks such as supply inventory, photocopying, proofreading documents, and supporting team members with clerical duties
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all touchpoints

Requirements

• Proven office or administrative experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and phone etiquette in a professional setting
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills along with excellent proofreading capabilities to ensure accuracy in all correspondence
• Knowledge of office management procedures such as filing, data entry, calendar management, and document proofreading
• Customer service experience with a friendly demeanor and effective communication skills
• Ability to handle multiple tasks efficiently while demonstrating excellent time management skills
• Previous experience as a dental or medical receptionist or personal assistant is a plus but not required

Join us in delivering exceptional service while supporting our team’s success! This role offers the chance to grow your administrative expertise in a lively environment where your contributions truly matter.

Job Type: Full-time

Pay: $10.00 - $14.00 per hour

Work Location: In person