Senior Administrative Assistant

Posting Information

Posting Number

2026347

Posting/Functional Title

University Pay Plan Title

Sr Admin Asst

Location

San Marcos

Department

Office of the Provost and EVPAA

Recruitment Type

Open Recruiting

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,901 + commensurate with experience

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Three (3) years of experience providing administrative support in a professional office environment
Experience formatting documents and creating tables
Ability to manage workload effectively with competing deadlines and priorities
Ability to gather, coordinate, and compile data as needed for special projects
Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and Adobe
Experience working in web content management systems (i.e. GATO)

Preferred Qualifications

Experience working at a college or university
Knowledge of Texas State University policies and procedures and organizational structure
Experience working in Concur and SAP
Ability to navigate in databases and in back-end websites
Experience with online foldering systems

Job Description

Responsible for providing administrative support to the Associate Vice Provost for Institutional Accreditation

Job Duties

Compose, type, and proofread correspondence and reports
Schedule meetings and maintain calendar for the Associate Vice Provost for Institutional Accreditation
Maintain and track files and corresponding deadlines
Answer telephone, screen and transfer calls, take messages, greet guests, refer to other offices as appropriate
Process travel arrangements, reimbursements, invoices and supply orders
Provide technical support as needed
Manage web content management system
Perform other duties as assigned

Additional Information to Applicants

This is an on-campus position

Job Open Date

02/27/2026

Job Close Date (posting closes at midnight)

03/30/2026

Open Until Filled

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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