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Senior Administrative Assistant

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Under general supervision, the Senior Administrative Assistant provides advanced administrative and operational support of a highly responsible and confidential nature to the Executive Director and leadership of the Center for Maternal Health Equity. This role ensures that center operations and functions are carried out efficiently and effectively across all programs, events, and community-driven initiatives. The ideal candidate will be detail-oriented, proactive, and mission-aligned—thriving in a fast-paced, collaborative environment while supporting assigned divisions, faculty, and general departmental operations.

Minimum Qualifications

Education: Associate degree from a regionally accredited college or university.

Experience: Two (2) years of experience in clerical and administrative tasks.

Preferred Qualifications

Education: Bachelors degree from a regionally accredited college or university.

Experience:Ability to work with sensitive information and maintain confidentiality

Strong organizational skill: ability to operate in this role autonomously

Basic knowledge of Microsoft Office Suites, Adobe Creative Suite, and Canva

Knowledge of general office filing and travel procedures

Position requires general clerical skills, word processing and data entry

Able to obtain instruction/direction for work assignments and then work independently

Knows when to ask questions or further instruction to complete assignments successfully

Closing Date

04/15/2026

Open Until Filled

Special Instructions to Applicants

Quick Link

https://careers.msm.edu/postings/23780

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Primary Responsibilities:

Provide confidential, high-level administrative support to center leadership, including scheduling, travel coordination, and document preparation.
Maintain the Executive Director’s calendar, schedule meetings, and coordinate appointments.
Coordinate internal and external meetings, webinars, retreats, and events—handling logistics, notifications, agendas, and meeting minutes.
Support day-to-day operational tasks such as budget tracking, requisitions, purchasing, and vendor communication.
Help prepare reports, presentations, faculty activity logs, and communication materials. Draft and prepare correspondence, memoranda, speeches, and reports.
Manage office procedures and administrative systems to ensure information security and easy retrieval to support the Executive Director.
Gather and analyze information required for administrative reporting.
Create and maintain documents, graphs, spreadsheets, and databases using MS Office Suite (Word, Excel, PowerPoint, SharePoint, Access, and Outlook).
Serve as the principal point of contact and source of information for MSM faculty, students, staff, and external stakeholders.
Facilitate communication and ensure effective flow of information within the department.

Key Skills and Competencies:

Project Management and Attention to Detail: Ability to prioritize, manage, and balance a variety of project responsibilities effectively, efficiently, and accurately.
Problem Solving and Business Acumen: Ability to see around corners, quickly synthesize information, connect dots, and develop solutions.
Relationship-Building: Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels.
Pace, Multi-Tasking: Demonstrated ability to work ahead of the executive, anticipating needs, juggling competing priorities, mental acuity to understand the breadth of strategic priorities, and deliver against those demands.
Ability to thrive in a fast-paced environment and operate with a high sense of urgency.
Agility: Ability to multitask, manage time, and meet time-sensitive deadlines. Ability to multitask with professionalism and composure. Can pivot easily, can move from one complex project to another with clarity of understanding.
Technical Expert: Advanced computer skills, including a full suite of Microsoft Office and Microsoft Teams.
Organizational Skills: Excellent organizational skills, along with attention to detail. May need to accommodate the scheduling demands of a growing organization and respond after hours as needed

Other duties as assigned.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of completed education?
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- EdD, MD, PhD, DrPH, JD

* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
(Open Ended Question)