Senior Administrative Assistant - HR

The Opportunity: Contribute To The Growth Of Your Career.

• Managing the complex and dynamic calendar, travel and expenses for a Vice President of Human Resources and 3 Assistant Vice Presidents of Human Resources, supporting the Marmaxx Merchandising, Finance and Marketing teams.
• Serve as a primary point of contact, handling sensitive and confidential information with discretion.
• Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
• Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
• Involve appropriate Associates from other departments or divisions to resolve issues.
• Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
• Support HR leadership by coordinating and advising on company policies, procedures, and benefit programs.
• Analyzes operating practices and creates/revises systems and procedures as necessary.
• Oversee and monitor administrative projects. Performs other duties as required or directed.
• Responds to questions, requests, and research information.
• Strong proficiency or ability to quickly learn HRIS systems (Workday, talent development and assessment tools).
• Ability to navigate, extract and interpret data accurately for reporting and analysis.
• Provide support to Senior HRBP team by delivering timely assistance, information and coordination for HR processes and initiatives.

Who We Are Looking For: You.

• Administrative experience in a corporate setting preferred
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
• Strong ability to build relationships and collaborate with local and remote team members and other admins.
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
• Able to effectively manage confidential and sensitive information.
• Ability to perform and execute with minimal supervision.
• Willingness to learn, take direction well and be a team player.
• Ability to focus and get the job done while avoiding distractions.
• Great at being resourceful and leveraging relationships to solve problems.
• Understanding of change management.
• Understanding of the budget process.
• Ability to partner with multiple levels across divisions in North America