Senior Human Resources Coordinator

HistoSonics is a medical device company, founded in 2009, that has developed a non-invasive, sonic beam therapy platform that uses histotripsy, which is capable of destroying targeted liver tumors. Our mission and passion are to advance the novel science of histotripsy and its powerful benefits, bringing meaningful and transformational change to physicians and their patients.

Location: Plymouth, MN (Hybrid).

Workspace: Flexibility to work in the Plymouth office 1-3 days a week, based on business needs.

Position Summary:

The Senior Human Resources Coordinator supports the recruiting and onboarding functions by organizing interview logistics, managing scheduling activities, and ensuring timely communication with candidates and internal stakeholders. This detail‑oriented, service‑focused role helps create a smooth and professional experience for candidates and new hires in a fast‑paced environment. The coordinator also assists with administrative onboarding tasks and provides general support to the talent acquisition and HR teams.

Key Responsibilities:

• Schedule and coordinate interviews and meetings (onsite and virtual) to ensure a seamless experience for candidates and hiring teams.
• Communicate interview details and updates promptly to candidates and internal stakeholders.
• Leverage applicant tracking system (ATS) and scheduling tools to streamline processes.
• Serve as the primary point of contact for candidates throughout the interviewing and onboarding process.
• Maintain timely communication to deliver a positive candidate journey from application to offer.
• Manage the onboarding process, including preparing offer documentation and administering DocuSign for signatures, coordinating pre-employment requirements, and ensuring a seamless transition for new hires from acceptance to their first day.
• Enter new hire information into HRIS and partner with payroll team.
• Ensure timely completion of I-9 Form and E-Verify for all new hires in compliance with federal requirements.
• Administer and promote the employee referral program by tracking submissions, ensuring timely communication with referring employees and payroll team.
• Coordinate and help with facilitation new hire orientation sessions.
• Performs other related duties as assigned to support departmental and organizational goals.

Qualifications, Skills and Abilities:

• 3+ years of experience in recruiting coordination, HR support, or similar role.
• Associate degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred or equivalent administrative experience.
• Proficiency with applicant tracking systems and HRIS (ADP -Workforce Now preferred), and interview scheduling tools (Microsoft Outlook and Teams preferred).
• Strong detail orientation, organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and manage sensitive information with discretion.
• Demonstrated agility and flexibility in adapting to changing priorities and fast-paced environments.
• Experience in a fast-growing or scaling organization.

Benefits: We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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