Senior Leasing Administrator

As a Senior Leasing Administrator, you will oversee and manage all aspects of lease agreements, ensuring accuracy, compliance, and timely execution of lease-related activities. This role requires a strong background in contracts management and exceptional proficiency in Microsoft Excel for data analysis, tracking, and reporting.

You will serve as a key link between the leasing, finance, and legal departments to ensure smooth lease operations and accurate documentation across all properties.

Your responsibilities will encompass the following key areas:

Lease Management & Documentation:

• Manage and maintain all lease agreements, amendments, renewals, and terminations.
• Ensure lease data accuracy and completeness across internal systems and databases.
• Prepare, review, and verify lease abstracts and financial terms for accuracy.
• Maintain digital and physical records in compliance with company policies.

Contracts Administration:

• Review lease and contract terms to ensure compliance with company standards and legal requirements.
• Liaise with legal and commercial teams to resolve discrepancies or ambiguities in contracts.
• Track critical lease dates (renewals, expirations, escalations) and coordinate timely actions.

Financial Analysis & Reporting:

• Prepare lease-related financial reports, payment schedules, and reconciliations.
• Use advanced Excel functions to analyze lease data, forecast costs, and identify savings opportunities.
• Support the finance team in month-end and year-end closing activities related to leasing.

Cross-Functional Coordination:

• Collaborate with leasing, property management, and finance teams to ensure proper communication of lease obligations.
• Coordinate with tenants, landlords, and internal stakeholders to address lease-related inquiries.
• Support system implementation and process improvement initiatives to enhance data accuracy and workflow efficiency.

Team Leadership & Development:

• Supervise and guide the lease admin team to ensure timely and high-quality deliverables.
• Provide training and mentorship on lease processes, documentation, and reporting standards.
• Promote a culture of accountability, attention to detail, and continuous improvement.

To excel in this role, candidates should possess the following qualifications and attributes :

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• +5 years of experience in lease admin or contracts management, preferably within real estate or mall operations.
• Strong understanding of lease structures, legal terms, and financial implications.
• Excellent proficiency in Microsoft Excel (pivot tables, lookups, dashboards, and financial modeling).
• Familiarity with ERP or lease management systems (SAP, Oracle, Yardi, or similar) is a plus.
• Exceptional attention to detail and strong analytical skills.
• Excellent communication and interpersonal abilities.
• Fluent in English; Arabic is an advantage.