Senior Maintenance Manager

Role Overview

We are seeking a Maintenance Planning Senior Manager with deep, hands-on expertise in IBM Maximo Scheduler to lead maintenance planning, scheduling, and optimization across a complex, asset-intensive environment.

This role is critical in ensuring maintenance activities are accurately built, scheduled, optimized, and controlled within Maximo , enabling high asset availability, regulatory compliance, and data-driven decision-making.

Key Responsibilities

Maximo Planning & Scheduling (Core Focus)

• Own and lead maintenance planning and scheduling using IBM Maximo Scheduler as the primary system of record.
• Build, maintain, and optimize job plans, PMs, routes, and schedules within Maximo to support preventive, predictive, corrective, and reactive maintenance.
• Act as the Maximo Scheduler subject-matter expert , ensuring effective configuration, logic, and use of scheduling rules, constraints, calendars, and resources.
• Ensure maintenance work is fully planned, scheduled, leveled, and forecasted in Maximo to minimize operational disruption.
• Establish and enforce planning and scheduling standards aligned with OEM recommendations, statutory requirements, and asset management best practices.
• Review, prioritize, and approve work orders within Maximo, optimizing manpower, contractor utilization, and asset availability.
• Develop and manage standardized fault and job templates to improve work order quality and scheduling efficiency.
• Lead continuous improvement initiatives to enhance schedule compliance, wrench time, and planning accuracy .

Leadership & Stakeholder Management

• Provide functional leadership and guidance to planners, technicians, and contractors on Maximo planning and scheduling best practices .
• Work closely with Facilities Managers, operations teams, and service providers to ensure schedule adherence and execution discipline .
• Communicate maintenance schedules, shutdowns, and changes clearly to all stakeholders.

Data, Reporting & Performance Management

• Ensure data integrity, completeness, and accuracy of all maintenance records within Maximo.
• Develop and maintain planning and scheduling dashboards using Maximo data, Power BI, SQL, and advanced Excel.
• Monitor and report on KPIs such as schedule compliance, PM attainment, backlog health, data quality, and asset performance .
• Analyze Maximo data to identify trends, systemic issues, and optimization opportunities across the asset portfolio.
• Prepare performance reports and insights for senior leadership, supporting CAPEX planning and asset lifecycle decisions .

Compliance, Risk & Governance

• Ensure maintenance planning and scheduling practices meet audit, regulatory, and quality assurance requirements.
• Support internal and external audits with robust Maximo records and traceable maintenance history .
• Identify planning and scheduling risks and implement mitigation strategies to protect service delivery.

Qualifications & Experience

Education

• Degree in Engineering or Facilities Management (Mechanical / Electrical preferred)
• Diploma or equivalent with strong relevant experience considered

Experience (Essential)

• 10+ years’ experience in maintenance planning and scheduling
• Extensive hands-on experience with IBM Maximo, including Maximo Scheduler (mandatory)
• Experience in aviation, FM, or critical infrastructure environments preferred

Technical Expertise

• Advanced Maximo configuration and scheduling knowledge
• Strong understanding of MEP systems and complex operational assets
• Advanced data analysis using Power BI, SQL, and Excel

Key Skills & Attributes

• Expert-level planning, scheduling, and resource optimization capability
• Strong analytical, structured, and process-driven mindset
• Confident communicator with the ability to influence senior and operational stakeholders
• Detail-oriented, resilient, and results-focused in 24/7 operational environments