Senior Officer - Admin Operations (HR)

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting an Senior Officer - Admin Operations (HR) for our client based in Abu Dhabi, UAE.

Job Summary:

Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.

Job Responsibilities:

1. Travel Management

• Manage domestic and international travel bookings within approved budgets.
• Monitor and record travel expenditures and process requests within defined SLAs.

2. Administrative Operations

• Payroll management.
• Oversee daily administrative activities and coordinate with outsourced service providers.
• Serve as the key contact for internal teams and external stakeholders requiring admin support.
• Manage office supplies, vendor services, and facility-related needs.
• Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.

3. Document Management

• Maintain updated and secure records related to admin and outsourced operations.
• Ensure effective filing systems to enable accurate and timely document retrieval.

4. Reporting & Compliance

• Prepare and submit periodic operational and administrative reports.
• Ensure adherence to policies and support audits with accurate documentation.

5. People Management

• Supervise and guide subordinates to ensure efficient task execution.
• Provide on‑the‑job training and feedback to support employee development.

6. Other Duties

• Perform any additional tasks assigned by Management as required by business needs.

Key Working Relationships

• Internal: All employees (admin and travel support).
• External: Vendors, subcontractors, and travel service providers.

Job Requirements:

• Bachelor’s Degree in a relevant field.
• 4-6 years in administration, HR operations, or office support.
• UAE Experience with in the same function is Mandatory
• Experience in Business Travel, Vendor Management, and Payroll Management is essential for this position.
• Full professional proficiency in English & Tagalog