Senior Procurement and Sourcing Specialist

Job Purpose

To handle procurement requests for High Risk goods/services, coordinate and process all aspects of the procurements processes up to the award and execution of the agreement/contract.

Key Activities, Responsibility & Accountability

Activity: Strategic Sourcing and Procurement
Responsibilities and Accountabilities:

• Receive the procurement requests (Change orders, Minor tenders, Major tenders, single source, critical procurement, emergency procurement, medium value purchase and general expenditure) for High Risk goods/services to initiate the procurement process
• Prepare and propose bidders list, follow up with suppliers by email and phone to ensure registration and issue Expression of Interest (EOI) prior to issuing tenders/RFPs
• challenging the Technical Evaluation Criteria (TEC) to ensure alignment with the Scope of Work (SOW), and prepare Procurement Strategy and bidders list for management approval as per Sub-Delegation of Authority (Sub-DOA)
• Prepare and issue Invitation to Tender (ITT) and Tender Package documents and ensure all relevant requirements are incorporated including legal and insurance.
• Manage issued tenders and coordinate all correspondences between Bidders and End-Users including but not limited to issuing Tender Bulletins and clarification requests
• Manage site visit, pre bid meeting and technical presentation meeting if required.
• Ensure all bids are received within bid closing date and verify all submitted bids according to submission instructions and seek management approval when required
• arrange Technical and Commercial bid opening through bid opening committee or sourcing tolls RFPs to ensure compliance of all submitted proposals
• Liaise with FNA team for receiving of bid bonds and ensure applicability and validity of receive bonds as per procurement procedures
• Receive and review the Technical Evaluation Report (TER) and scrutinize/ challenge the results to ensure alignment with the TEC and recommend evaluation enhancement where required and report findings to the procurement Head/ Manager.
• Conduct the Commercial Evaluation of bids after obtaining approvals and ensure /analyze that all the quoted values are arithmetically accurate and reasonable as per market rate. And obtain approvals from management for commercial evaluation results.
• Coordinate with legal and insurance teams for any non-compliant bid and lead discussions with suppliers for agreement on terms and conditions as per procurement producers
• Negotiate terms and prices with suppliers as requested by ENEC management and seek management approvals when required

Responsibilities & Accountabilities (contd.)

Professional Certifications

Qualifications

Bachelor’s Degree in Business Administration or Chain Management

Experience

5 years of relevant experience in Supply Chain and Supply Chain Management or Procurement preferably in energy, oil and gas sector
Pref -

• Chartered Institute of Procurement and Supply (CIPs),
• Certified Purchasing Manager (C.P.M.),
• Project Management Professional (PMP)