Senior Vessel Administrator

Summary

Northline Seafoods is a seafood processing company seeking an experienced and motivated Senior Vessel Administrator to lead all administrative, personnel, housing, and office systems aboard the Hannah, a stationary floating processing facility anchored near Dillingham, AK. This role serves as the senior on-site administrative leader, responsible for maintaining accurate records, coordinating crew logistics, supporting payroll and compliance documentation, providing HR support, including assisting with employee inquiries and investigations, and ensuring seamless communication between vessel and shore operations. Operating in a 24/7 remote environment with approximately 100 crew members, this position ensures disciplined office systems, clean documentation, and smooth crew administration throughout the season.

This is a temporary position starting in early June through mid-August , with preseason work in Bellingham, WA ideally taking place from April through mid-May . This position is temporary and subject to the company’s staffing needs, but a full-time opportunity may be available for the right candidate .

Essential Duties

Vessel Office & Administration

• Manage daily vessel office operations and administrative staff
• Maintain master crew roster, room lists, muster lists, and shift records
• Ensure real-time updates to all crew movement documentation
• Maintain organized regulatory binders and audit-ready records, as needed during the season
• Coordinate vessel communication with corporate and shore offices
  
  

HR and Payroll Support

• Serve as a trusted HR partner to the HR Manager, assisting with employee investigations as needed.
• Supervise and oversee timekeeping processes, ensuring accurate attendance at shift changes.
• Review and investigate missed punches or discrepancies, guiding HR/office assistants as needed.
• Oversee payroll corrections and coordinate with HR to ensure timely adjustments.
• Ensure labor documentation accuracy and facilitate final pay-period sign-offs.
• Assist HR/office assistant with injury-related inquiries or claims as needed.
  
  

Crew Logistics & Personnel Administration

• Coordinate onboarding, offboarding, and personnel documentation
• Assign housing and maintain room records
• Manage travel coordination and required paperwork
• Support documentation of disciplinary actions and personnel matters
• Maintain confidential and accurate employee records
  
  

Compliance & Safety Documentation

• Track required trainings and certifications
• Maintain safety meeting logs and drill documentation
• Support inspections through complete and organized documentation
  
  

Inventory & Purchasing Coordination

• Track in-season office, safety, and crew gear inventories
• Maintain asset check-in/check-out logs
• Coordinate in-season supply orders and confirm receipt of critical items
  
  

Supervisory Oversight

• HR Admin/Office Coordinator
• Office Assistant
• Head Cook (administrative coordination)
• Housecleaning team
  
  

Preferred Qualifications

All other duties as assigned.

• 5+ years in office management or administrative leadership (marine, seafood, or remote operations preferred)
• Strong payroll, documentation, and compliance systems experience
• Exceptional organization and discretion in personnel matters
• Ability to operate calmly in a 24/7 seasonal environment
• Proven ability to lead under pressure with clarity, decisiveness, and resilience
• High emotional intelligence and problem-solving mindset
• Familiarity with remote operations, crew dynamics, and safety culture
• Willingness to work long hours in a confined, fast-paced, and physically remote setting
• Previous experience working aboard a processing ship is a definite plus.
• Ability to implement and train staff in safety protocols emphasizing Coast Guard regulations.
• Ability to work 12+ hour days 7 days per week over a 70+ day season.
  
  

Physical Requirements & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Senior Vessel Administrator role requires the ability to work long hours in a physically and mentally demanding environment. Candidates must be able to work 12+ hour days, 7 days per week over a 70+ day seasonal period aboard the Hannah barge in Bristol Bay, AK. The role requires mobility throughout the vessel, including office areas, crew quarters, and operational spaces, and the ability to lift and carry up to 25 pounds of supplies, gear, or office items as needed. Candidates should have the stamina to remain on their feet for extended periods, maintain focus during long, fast-paced shifts, and adapt to the variable and sometimes harsh environmental conditions of Alaska. Additionally, the role demands manual dexterity and endurance for detailed administrative tasks, including computer work, document management, and maintaining organized records while coordinating multiple priorities in a 24/7 operational setting.

AT-WILL EMPLOYMENT

Employment with Northline Seafoods is at will. This means that either the employee or Northline Seafoods may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.

DISCLAIMER

The above is not an exhaustive list of essential functions or requirements, which may change over time. Northline Seafoods reserves the right to revise this job description. This description does not constitute a written or implied contract of employment. Employees must satisfactorily perform all essential duties and meet the physical requirements. Reasonable accommodations may be provided where applicable.

Northline Seafoods is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, veteran or disability status.