Sourcing / Procurement / Buyer / Purchasing (Contract Specialist I)

Summary

King County’s Finance and Business Operations Division, Procurement & Payables section, is seeking a Contract Specialist 1 on the Goods & Services team!

About Procurement & Payables: Our value stream begins with purposeful procurement planning, incorporates strategic sourcing, a streamlined solicitation process, and post award metrics to ensure that our contracts are providing the quality, cost, delivery, and service we expect. We leverage people, process, and technology to achieve these outcomes. Our Goods and Services staff is responsible for procuring materials, supplies, equipment, and services in support of King County's operational needs.

We are looking for staff members who exhibit a strong sense of team-oriented camaraderie and who understand and wholly embrace the value and importance of providing outstanding customer service to both internal and external customers.

We need employees who aren't afraid to bring creative ideas and suggestions to the workplace and have a keen ability to establish and maintain effective relationships with their customers and co-workers.

• Facilitate and manage multi-step procurement processes including; determine bidding requirements, selection criteria and general terms and conditions;
• Develop scope of work and technical specifications with clients;
• Prepare contract terms and conditions for execution Ensure compliance with applicable policies and procedures;
• Hold evaluation meetings, interviews, proprietary meetings, and debriefs with consultants and County staff;
• Facilitate contract negotiations between County agencies & suppliers;
• Resolve disputes working with Prosecuting Attorney’s Office and Risk Management;
• Ensure compliance with applicable laws, regulations and contract terms and conditions; assist clients with post-award documentation;
• Update and manage standard documents used in the procurement process;
• Support strategic initiatives with Strategic Sourcing, Relationship Management, and Supplier Performance Management;

• Knowledge of competitive procurement solicitations, contracting and vendor management;
• Basic understanding of contract law, regulations, procurement methods, industry principles and best practices;
• Knowledge of Microsoft Suite (Word, Outlook and Excel)
• Strong communication, interpersonal, writing and customer service skills;
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work;
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Ability to work with people from diverse backgrounds.

• Public procurement experience;
• Experience performing solicitations such as ITBs (Invitation to Bid), RFP (Request for Proposals) and/or RFQ (Request for Qualifications) for establishing contracts;
• Oracle EBS and/or Oracle procurement Cloud;
• Experience with LEAN processes and principles
• Experience with SharePoint, MS Teams and other collaborative online tools

Position Information:

• Work Site Details: The work associated with this position will primarily be hybrid. In office requirements are set to 2 days per week. These are assigned days of the week. This may change as required by King County business needs and for meetings/events.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is non-exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is Teamsters 117 represented.

Employees will be provided with a County issued laptop. When working remotely, employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD’s hybrid/remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.

The selection process consists of different phases: screening interview, virtual interview, and if successful, pre-hire reference checking. For some positions, additional phases may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

If you have any questions or concerns while applying, please contact: Michael Castro, Recruiter Email: mcastro@kingcounty.gov

Supplemental Information

Forbes named King County as one of Washington State's best employers.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.