SPEC, HR

Description

The Human Resources Specialist serves as support to the Human Resources Department in various areas including but not limited to, , onboarding, payroll processes, data entry, recruitment and assisting with general office functions. The specialist serves as the forward-facing representative to all team members, visitors, and vendors of the Human Resources Department as the administrative assistant. The specialist also assists with contract and volunteer staff and helps with the employee orientation process.

The specialist maintains employee confidentiality related to documents, correspondence and employment personnel files. In the function of administrative assistant, the specialist also addresses communications via electronic or general mail. The specialist is the primary position receiving telephone calls and general inquiries for the team.

Requirements

Job Qualifications:

• High School Diploma or equivalent. Associate’s or Bachelor’s degree preferred in HR management or general business management.
• At least 2 years of clerical experience, Human Resources experience including customer service, talent acquisition, payroll and benefits experience.
• Ability to understand and deal effectively with people. Ability to use good judgment in an emergency situation.
• Proficient in the use of computers, business software, and automated data entry
• Experience/knowledge with employee benefit options.
• Proficiency in the use of personal computers, business software, Microsoft Word Excel and PowerPoint or an HRIS platform. Experience with Paylocity a plus.
  
  

Physical Demands

• Must possess full range of body motion to pass basic FIT test for position to include walking, kneeling, standing, pushing, pulling, bending, stooping, reaching and sitting for extended periods of time. Must be able to lift and carry up to 25 pounds
  
  

Job Specific Standards

• Accepts handoffs from recruiters and assumes primary responsibility for completing onboarding processes to ensure payroll can begin and coordinates on-boarding with other HR team members. Assists with workflows and necessary documentation ensuring required signatures are secured to process payroll, new hires, transfers, promotions, resignations and terminations.
• Calculates and processes employee wages, bonuses, and deductions based on hours worked and company policies. Ensures timely and accurate payroll processing for all employees, including salaried and hourly. Gathers and verifies timesheet data, entry payroll information into databases, and maintains accurate record of payroll transactions and documentation.
• Serves as the front office receptionist for the department. Addresses employee inquiries regarding payroll issues, discrepancies, general benefits questions, and any additional support that employees need.
• Schedules and conduct general orientation each month. Reviews and evaluates the content of general orientation and recommends/incorporate any necessary changes. Manages the orientation agenda and communicates with all presenters to ensure facilitation of the class. Secures food and venue for orientation. Provides 1 on 1 orientation when needed. Creates and assigns all employee identification badges for initial hire, name or position changes or replacements.
• Assists recruiters with various recruiting functions which may include working with directors to determine staffing needs, posting open positions, assisting with interviewing and screening potential candidates, verifying credentials and references as required, making job offers to select candidates.
• Participates in physical or virtual job fairs to represent the hospital system to candidates, at colleges and local schools, including career fairs sponsored by the local school system.
• Stays up to date with Federal, State and Local laws and regulations to ensure compliance with payroll and employee relations.
• Any additional tasks assigned.