SRS Research Administrator Assistant Manager: Pre-Award

Job Title

SRS Research Administrator Assistant Manager: Pre-Award

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Want

The SRS Research Administrator Assistant Manager Pre-award is responsible for working their Assistant/Associate Director in developing, organizing, implementing and overseeing pre-award activities among their team; ensuring that their team achieves their goals in a timely manner; provides customer service feedback to external customers and working with team members to ensure that the appropriate message is being delivered; assisting the training team in developing plans for educating the proposal administrators in consistent practices with proposal and budget preparation. In addition, the Assistant Manager will work with their Assistant/Associate Directors on pre-award team workloads as well as effort management and departmental outreach activities.

What You Need to Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of experience in a university or business environment developing budgets and proposals including proposal preparation and/or identifying potential sponsor/funding opportunities and/or project management in the field of research administration.

Preferred Qualifications:

• Experience within the Texas A&M System or other university setting.

• Working knowledge of interpreting funding opportunities and electronic research administration portals.

• Experience with interpreting federal, state, and Texas A&M System regulations as they pertain to sponsored research.

• Progressively responsible budgeting and proposal administration experience.

• Advanced experience using Excel, Word, Adobe, Maestro, and Cayuse.

• Strong mathematical and comprehension skills.

• Experience in providing customer service.

• Certified Research Administrator/Certified Preaward Research Administrator (CRA ® or CPRA®)

• Developing large scale budgets and proposals.

Knowledge, Skills, and Abilities:

• Excellent verbal and written communication, organizational, and interpersonal skills.

• Experience using word processing, spreadsheet, and database software.

• Attention to detail skills and ability to work productively as part of a team.

• Ability to work independently with minimal supervision.

• Ability to multi-task and work cooperatively with others.

Responsibilities

• Proposal Coordination - Works with the guidance of an Assistant/Associate Director to manage the pre-award team in determining solutions to complex issues associated with proposal submissions. Provides support to researchers in the preparation of proposals which includes determining the sponsor’s requirements and preparation of budgets and forms according to the guidelines established by the Texas A&M University System, Office of Management and Budget, Federal Cost Accounting Standards and sponsor guidelines. Prepares supplementary proposal documents and ensures proposals are complete before being forwarded to the sponsor. Prepares proposal revisions and responds to requests related to proposal submissions. Collaborates with Assistant/Associate Director on communication with researchers, department/unit heads, deans, directors, and staff to resolve proposal issues and provide information as needed.

• Training and Supervision - Works with other managers and Assistant/Associate Directors in training and mentoring pre-award teams. Assists less experienced staff in making recommendations to Assistant/Associate Directors regarding non-standard pre-award issues. Responsible for assisting in the hiring process. With oversight from the Assistant/Associate Director the Assistant Manager will make recommendations and implement workload distribution.

• Proposal Review and Compliance - Reviews proposals for compliance issues. Reviews program announcements and with minimal direction determines pertinent proposal requirements. Communicates guidelines and proposal requirements to Principal Investigators. Acquires basic knowledge of human subjects, animal subjects, Recombinant DNA, Export Controls, etc. Review quality control comments and provide feedback to team members.

• Proposal Submission - Provides support to researchers in the submission of proposals, enters proposal information into required submission systems (i.e., Grants.gov, etc.) and financial systems.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.