Storekeeper

Job Description

The Administrator / Storekeeper is responsible for managing site administration and store operations, including inventory control, documentation, record keeping, and coordination with procurement and operations teams. The role ensures accurate stock management, proper documentation, and compliance with company procedures and client requirements.

Key Responsibilities

• Store and Inventory Management
• Receive, inspect, and verify delivered goods against purchase orders and delivery notes.
• Maintain accurate inventory records and stock levels.
• Ensure proper storage, labeling, and organization of materials.
• Implement FIFO (First In, First Out) procedures for stock rotation.
• Monitor stock levels and raise requisitions when necessary.
• Documentation and Record Keeping
• Maintain proper records of stock movement (inbound and outbound).
• Prepare daily, weekly, and monthly inventory reports.
• Maintain purchase records, invoices, and delivery documentation.
• Ensure accurate filing and documentation compliance.
• Administrative Support
• Provide administrative support to site management.
• Prepare reports, correspondence, and operational documentation.
• Coordinate with procurement, finance, and operations departments.
• Maintain attendance records, site documentation, and internal records as required.
• Cost Control and Compliance
• Monitor stock consumption and minimize wastage or losses.
• Conduct regular stock counts and assist in audits.
• Ensure compliance with company policies, SOPs, and client requirements.
• Support internal and external audits.
• Coordination and Communication
• Coordinate with suppliers and logistics teams regarding deliveries.
• Communicate inventory shortages or discrepancies to management.
• Maintain professional communication with internal and external stakeholders.
  
  

Job Requirements

Minimum Requirements

• Diploma or Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Accounting, or related field.
  
  

Acceptable Alternative

• High school diploma with minimum 4–6 years of relevant experience in administration and storekeeping.
  
  

Preferred Certifications

• Inventory Management or Supply Chain Certification (advantage)
• Basic Accounting or ERP System Training
• Food Safety / HACCP Awareness (for catering environments)
• MS Office Certification (advantage)
  
  

Experience

• Minimum 3–5 years of experience in administration and/or storekeeping.
• Experience in catering, hospitality, facilities management, or industrial site preferred.
• Experience in high-volume inventory management is an advantage.
  
  

Skills And Competencies

• Strong organizational and record-keeping skills
• Attention to detail and accuracy
• Good communication skills
• Ability to manage multiple tasks and priorities
• Problem-solving and analytical skills
  
  

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience using ERP or inventory management systems
• Basic knowledge of accounting and stock control principles
• Ability to prepare inventory and operational reports
  
  

Other Requirements

• Ability to work flexible hours if required
• Physically fit to manage store operations when necessary
• UAE experience preferred
• Strong integrity and accountability in handling inventory and documentation