Supervisor, HR Administration

Supervisor, Human Resources Administration

Location: Blue Ash, Ohio

Job Type: Full-Time, 37.5 hrs / week

Pay Range: Starting at $70,000 (commensurate with experience)

Lead With Purpose. Support the People Who Support Our Community.

At Council on Aging, your expertise helps power a mission that matters: supporting the independence, wellbeing, and dignity of older adults across Southwestern Ohio. As Supervisor, Human Resources Administration, you’ll guide an HR team trusted throughout the organization while enjoying meaningful connection to work that truly impacts lives.

Job Summary

As the Supervisor, Human Resources Administration, you will coordinate daily HR operations, supervise HR staff, and ensure compliance with labor laws and organizational policies. Your work strengthens the systems and people who power COA’s mission by improving access, equity, and support for thousands of older adults and caregivers across the region. You’ll oversee HR administration, payroll and benefits processes, onboarding, HRIS management, and regulatory reporting, creating a seamless employee experience from hire to retirement.

Key Responsibilities

Team Leadership & Workforce Support

• Lead, train, and evaluate HR staff; distribute workload and manage performance
• Foster a positive, inclusive, and mission-centered HR environment

HR Operations & Systems Oversight

• Maintain accurate personnel records and oversee HRIS data integrity
• Manage HR administrative processes and documentation workflows
• Coordinate onboarding and orientation for new hires
• Support development of innovative HR programs to engage COA’s workforce

Compliance, Reporting & Auditing

• Ensure compliance with federal, state, and local regulations
• Complete regulatory audit requests (ODA, pension, Medicaid, and internal audits)
• Apply labor laws and organizational policies consistently across HR actions

Payroll, Benefits & Employee Relations

• Oversee payroll and benefits administration
• Provide guidance and support for employee inquiries
• Manage employment verifications and prepare reports for Accounting

Qualifications

• Bachelor’s degree in Human Resources or SHRM certification
• At least 3 years’ experience in payroll and benefits administration
• 2+ years’ experience coaching and conducting adult training
• Demonstrated experience in organizational development and change management
• Strong project management and analytical skills
• Excellent communication, writing, and presentation skills
• Ability to lead, influence, and collaborate across teams
• Proficiency with MS Word, Excel, data entry, and HR systems

Why Join COA?

For more than 50 years, Council on Aging has been a trusted leader supporting older adults and caregivers across Southwestern Ohio. You'll join a purpose-driven organization where your HR leadership directly supports those who serve thousands of individuals every day.

“I know the work I do supports real people. It’s rewarding to help a mission that improves lives and still have balance in mine.” - COA Team Member

Benefits That Support Your Life and Purpose

• Future Stability: Pension plan with 6% annual company contribution
• Time to Recharge: Generous PTO and 12 paid holidays
• Comprehensive Wellbeing: Medical, dental, and vision insurance
• Growth & Development: Ongoing training and professional development opportunities
• Whole-Person Support: EAP, pet insurance, and additional life resources

Ready to Lead with Purpose?

Apply today and help strengthen the people, systems, and mission that support older adults across our region.