Supply Chain Procurement Coordinator - FT - Days - MHS

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary:

Responsible for the coordination and procurement of goods and services to include but not limited to equipment for assigned departments, functions or product lines. Contributes to achieving the established service levels with the goal of providing high quality, efficient and cost effective outcomes. Ensures the highest level of customer service, timely processing of requests, accuracy, compliance and closure of purchase orders. Reports to Manager, Supply Chain Procurement.

Responsibilities:

Collaborates with Strategic Sourcing and Value Analysis sections of Supply Chain on reviewing requests and provides support for new products and conversion activities, as appropriate. Participates in Value Analysis meetings for assigned departments. Collaborates with Value Analysis and Contracting on appropriateness of alternatives products or services. Participates in vendor business reviews where applicable.Resolves discrepancies with Accounts Payable. Serves as a liaison between Accounts Payable and receiving departments on invoice and receipt discrepancies as required to follow the purchase order to completion.Perform other duties as assigned.Confirms vendor acknowledgements of purchase orders. Verifies price, unit of measure, catalog information and delivery information, taking necessary corrective actions on match exceptions. Notify internal customers immediately of critical backorders.Manages Vendor Vetting activities from requests, monitoring to completion and communication to end users.Reviews requisitions, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Assures all orders have proper authorization, complete supporting documentation, using appropriate and approved vendors, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Update customers regarding their orders., when requested. Ensures all Purchase orders are completed. Assists customers on product returns and product recalls. Follows the return process through completion.Creates and updates all assigned departments ordering templates.Collaborates with assigned departments to coordinate purchases and disseminate appropriate SCM information. Assures customer compliance for all Supply Chain activities and processes. Maintain current knowledge of product changes and conversions.Works with their assigned departments to reduce the amount of special orders. Review product-ordering trends/inconsistencies and coordinating ERP number assignments in collaboration with Strategic Sourcing, Value Analysis and Supply Chain Systems.

Competencies:

ACCOUNTABILITY, ACCURACY - RECEIVING & DISTRIBUTION, ANALYSIS AND DECISION MAKING - SCM, ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT, CUSTOMER SERVICE, DESKTOP SOFTWARE - SCM, EFFECTIVE COMMUNICATION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education and Certification Requirements:

High School Diploma or Equivalent (Required)

Additional Job Information:

Complexity of Work: Requires critical thinking skills, effective communication skills, organizational skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be able to work in a team environment.Required Work Experience: Three (3) years Supply Chain experience required.Healthcare experience preferred.

Working Conditions and Physical Requirements:

Shift:

Primarily for office workers - not eligible for shift differential

Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email TalentAcquisitionCenter@mhs.net