Temporary Receptionist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you.

Join the Greenberg Traurig Team as a Temporary Receptionist located in our Miami office.

We are seeking an energetic Receptionist to support The Real Estate team serving as the first point of contact for high-profile clients, partners, and visitors. This role requires exceptional professionalism, superior communication skills, and the ability to manage a high volume of incoming calls while maintaining a polished and client‑focused demeanor. The ideal candidate is organized, proactive, and able to uphold high service standards.

This role will be based in-office basis Monday – Friday, 9:00 am – 6:00 pm. Regular in-office presence is required for day-to-day operations.

Position Summary

The ideal Real Estate Receptionist candidate is poised, highly organized, and exceptionally skilled in communication. You will serve as the first point of contact for high‑profile clients and guests, expertly manage a high volume of incoming calls, coordinate conference rooms, and support the Real Estate team with administrative tasks. Professionalism, discretion, and a service‑oriented mindset are essential to success in this role. If you excel in fast‑paced environments and enjoy delivering exceptional client experiences, we encourage you to apply and grow with our team.

Key Responsibilities

• Serves as the primary point of contact for clients, visitors, and business partners, ensuring a warm, polished, and professional welcome.

• Manages a high volume of inbound calls and route inquiries efficiently to the appropriate team members.

• Assists clients, using empathy, clear communication, and service recovery techniques to ease frustration and ensure a positive experience.

• Maintains a clean, organized, and client-ready reception area at all times.

• Oversees conference room scheduling, ensuring seamless coordination for internal meetings and client appointments.

• Supports internal events and on-site gatherings by coordinating space, supplies, and guest accommodations.

• Assists with general administrative tasks such as mail distribution, document handling, scanning, copying, and filing.

• Prepares basic correspondence, updates departmental logs, and supports communication flow between clients and the Real Estate team.

• Upholds strict confidentiality and manage sensitive information with discretion.

• Collaborates with facilities, IT, and security teams to resolve front-office support needs.

Qualifications

Skills & Competencies

• 1–3 years of receptionist or administrative experience, ideally in a real estate, corporate, legal, or client‑driven environment.

• Strong verbal and written communication skills with a professional demeanor.

• Proven ability to remain calm, empathetic, and solution‑driven when assisting clients.

• Ability to multitask effectively and remain composed while managing high call volume and competing priorities.

• Exceptional attention to detail and organizational skills.

• Customer service–oriented approach with the ability to work independently and anticipate needs.

Education & Prior Experience

• High school diploma or equivalent. Additional administrative training is a plus.

Technology

• Proficient on MS Office (Word, Excel, Outlook, PowerPoint, Teams).

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.