Tender Specialist – Medical Sector

Key Responsibilities

• Tender Identification & Planning
• Monitor HMC requirements, Qatar Government Procurement portals, and supplier market trends to identify upcoming medical tenders.
• Coordinate annual procurement plans for medical supplies and equipment with hospital departments, clinical engineering, and pharmacy teams.
• Tender Preparation & Documentation
• Review Requests for Tender (RFT), RFQs, and RFPs for technical and regulatory requirements specific to medical devices, pharmaceuticals, and clinical services.
• Compile and validate technical specifications in collaboration with biomedical engineers, clinicians, and quality teams.
• Prepare tender documents, evaluation criteria, and submission guidelines in compliance with Qatar’s Law No. 24 of 2015 on Public Procurement.
• Vendor Coordination & Compliance
• Liaise with approved vendors and potential bidders, ensuring pre-qualification and adherence to HMC/Hamad-approved supplier lists.
• Verify supplier compliance with Ministry of Public Health (MoPH) regulations, Qatar Customs, and international medical standards (ISO, FDA, CE, etc.).
• Evaluation & Award Process
• Facilitate tender opening sessions and ensure transparent evaluation of technical and financial proposals.
• Support tender committees in preparing evaluation reports and award recommendations.
• Negotiate pricing and contract terms to secure best value without compromising quality or patient safety.
• Contract Management & Post-Award Support
• Draft and issue Letters of Award and contracts in coordination with HMC Legal and Finance.
• Monitor supplier performance, delivery schedules, and warranty/service agreements for medical equipment and consumables.
• Maintain records for audits and ensure continuous improvement of the tendering process.

Qualifications & Experience

• Education:
• Bachelor’s degree in Supply Chain Management, Business Administration, Healthcare Management, or related field.
• Certification in Procurement (e.g., CIPS, CPPP) preferred.
• Experience:
• Minimum 3–5 years of procurement/tendering experience, with at least 2 years in a healthcare or medical environment (hospital, pharma, or medical equipment sector).
• Familiarity with Qatar public procurement law and GCC healthcare supply chain standards is highly desirable.
• Technical Skills:
• Strong knowledge of medical equipment, pharmaceuticals, and healthcare consumables.
• Proficiency in e-tendering systems (such as Qatar Government Procurement Portal) and ERP software (e.g., Oracle, SAP).
• Advanced MS Office skills (Excel for cost analysis, Word/PowerPoint for proposals).
• Core Competencies:
• Excellent negotiation, analytical, and financial evaluation skills.
• Strong communication and report-writing abilities in English (Arabic an advantage).
• Ability to manage multiple tenders simultaneously and meet tight deadlines.

Key Performance Indicators (KPIs)

• Percentage of tenders completed within required timelines.
• Compliance rate with HMC and Qatar procurement policies.
• Cost savings achieved through competitive bidding.
• Supplier performance and contract fulfillment metrics.

Job Type: Full-time

Pay: From QAR7,000.00 per month

Application Question(s):

• Are you able to speak, write, and type in Arabic.

Education:

• Bachelor's (Preferred)

Experience:

• Tender: 5 years (Preferred)

Willingness to travel:

• 100% (Preferred)