Tender Specialist -Oil & Gas(Quotations / RFQs)

Position Overview:

The Tender Specialist will be responsible for managing the end-to-end tendering, RFQs, and quotation process in the Oil & Gas sector. This role requires strong commercial acumen, technical understanding of products/services, and the ability to coordinate with internal teams and external clients/vendors to deliver accurate and timely proposals.

Key Responsibilities:

• Review and analyze tender documents, RFQs, and bid invitations to identify requirements and prepare compliance checklists.
• Coordinate with procurement, technical, and finance teams to gather necessary information for tender submissions.
• Prepare accurate and competitive commercial and technical proposals within deadlines.
• Ensure adherence to client specifications, contractual terms, and company policies in all submissions.
• Liaise with vendors, subcontractors, and OEMs for quotations, pricing, and technical clarifications.
• Maintain and update tender/quotation trackers and bid status reports.
• Conduct risk assessment of tender terms and highlight potential contractual/commercial risks.
• Follow up with clients on submitted bids, negotiate terms if required, and support contract finalization.
• Build and maintain strong relationships with clients, suppliers, and internal stakeholders.
• Maintain organized records of submitted bids, correspondence, and supporting documentation.
• Stay updated with market trends, competitor activities, and industry pricing strategies.

Qualifications & Experience:

• Bachelor’s Degree in Engineering, or a related field.
• Minimum 4–5 years of experience in Tendering / Quotations / RFQ handling, preferably in the Oil & Gas sector.
• Strong knowledge of tendering procedures and contractual terms (EPC, LSTK, Supply Contracts).
• Familiarity with ERP systems and tender portals (Ariba, SAP, Oracle, etc.).
• Excellent communication, negotiation, and documentation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to work under pressure with strict deadlines.

Key Skills & Competencies:

• Strong analytical and problem-solving skills.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple tenders simultaneously.
• Commercial awareness with cost estimation and pricing skills.
• Excellent interpersonal and teamwork abilities.

Performance Indicators (KPIs):

• Timely submission of quotations/tenders.
• Accuracy and compliance of bids submitted.
• Bid-to-win ratio improvement.
• Efficiency in coordination with internal/external stakeholders.
• Contribution to overall sales and revenue growth.

Job Type: Full-time