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Title Clerk
JOB_REQUIREMENTS
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Not specified
Employment Type
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Company Location
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Salary
Not specified
Position Information
Working Title of Vacant Position
Title Clerk
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
REAL ESTATE ASSESSOR
Division
REAL ESTATE ASSESSOR
Requisition Number
2025545
Number of hours worked per week
40
Work Schedule
Monday -Friday
Hours: 8:00 am to 5:00 pm
Hours: 8:00 am to 5:00 pm
Work Site Location
Chesapeake, VA [306 Cedar Rd.]
Position Driving Requirement
N - Never
Pay Grade
GE05
Pay Basis
Semi-Monthly
Advertised Salary
$40,531-$53,704 /annually
Salary based on qualifications and experience
Salary based on qualifications and experience
Job Description
The City of Chesapeake Real Estate Assessor’s Office is seeking a Title Clerk to accumulate and research data needed to convey property ownership through deeds, wills, list of heirs, and death certificates.
Typical duties of the Title Clerk include:
Typical duties of the Title Clerk include:
- Perform extensive land and title research for the Real Estate Assessor’s Office and other departments.
- Assign and maintain map and parcel numbers for preliminary and subdivision plats.
- Plot and calculate acreage of old subdivision plats/deeds utilizing computer software.
- Convert subdivision and condominium plats and deed splits into new parcels for tax purposes.
- Analyze land and title information and make necessary changes per State highway deeds, plats and City R/W and easements.
- Along with filing and maintaining unrecorded and recorded information
- Review and update land files using acreage, square footage, lot dimensions, zoning, land values, and legal descriptions.
- Indicate and advise GIS Specialist of alterations reflecting changes to the map.
- Assist property owners, paralegals, surveyors, lawyers, real estate agents, and appraisers with questions and information related to property in Chesapeake by mail, email, in person, or phone.
- Create and update reports through the application system on all preliminary and subdivision plats.
- Research special projects as required by accessing available sources of information.
- Maintain owner addresses and historical information of real estate within the city.
- Maintain records of transactions processed; prepare and send periodic reports to City Assessor, Treasurer, and other City departments.
- Prepare tax allocations on deleted parcels for City Treasurer. Attend or conduct staff and other professional meetings to exchange information.
Perform other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
Vocational/Educational Requirement:
Requires any combination of education and experience equivalent to an associate’s degree in paralegal, real estate principles, or a closely related field.
Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of six months of related, full-time equivalent experience.
Special Certifications and Licenses:
None.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Requires any combination of education and experience equivalent to an associate’s degree in paralegal, real estate principles, or a closely related field.
Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of six months of related, full-time equivalent experience.
Special Certifications and Licenses:
None.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Virginia Land Use Program knowledge/experience, and Real Estate Title knowledge/experience
Posting Detail Information
Job Open Date
12/15/2025
Job Close Date
01/04/2026
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Continuously- 2/3 or more of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Frequently- From 1/3 to 2/3 of the time.
Crouching
Frequently- From 1/3 to 2/3 of the time.
Crawling
Never- Never occurs.
Bending
Frequently- From 1/3 to 2/3 of the time.
Twisting
Frequently- From 1/3 to 2/3 of the time.
Climbing
Never- Never occurs.
Balancing
Continuously- 2/3 or more of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Protective Equipment Required
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
D = Daily
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
N = Never
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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