Training Coordinator - Police Department

MINIMUM TRAINING & EXPERIENCE

EMERGENCY DECLARATION STATUS

GENERAL STATEMENT OF JOB

SPECIFIC DUTIES & RESPONSIBLITIES

ESSENTIAL JOB FUNCTIONS

Coordinates orientation and training programs for newly hired civilian and sworn personnel, including scheduling, file creation, IT appointments, and CJIS certification.

Schedules and facilitates in-house training, outside training, college courses, and advanced specialized programs in partnership with educational institutions and training vendors.

Arranges travel, lodging and other logistics for personnel attending external training.

Assists with quarterly department training, simulations and specialized programs.

Acts as facilitator for civilian training classes and assist with sworn training sessions.

Researches and assesses training needs across all divisions.

Coordinates training programs with other City departments, community colleges, and outside vendors to eliminate duplication and expand opportunities.

Oversee training facilities, equipment, classroom setup, and instructional support.

Creates and distributes training announcements, flyers and portal postings; maintains training calendars and schedules.
Serves as liaison between the Police Department, FDLE, other agencies and city departments for training, certifications and range scheduling.

Ensures compliance with FDLE, Department of Health, and other regulatory standards, including officer certifications, salary incentive programs, mandatory retraining, and specialized certifications (e.g., CPR, Taser, Breath Test Operator).

Monitors credential expirations and certification renewals for all department personnel.

Maintains data for FDLE reporting, salary incentive verification and Automated Training Management System (ATMS) updates.

Serves as the American Safety Health Institute (ASHI) administrator and maintain required safety/medical certifications.

Maintains training records, attendance logs, course rosters and employee files in compliance with state recordkeeping guidelines.

Provides training records and certifications to supervisors, FDLE, and other agencies as required.

Responds to public records requests related to training and ensuring proper redaction of personal data.

Tracks training and travel expenditures, assists with budget preparation and reconciliation of expenses, P-cards and grants.

Processes training/travel requisitions, council memos, expense reports and purchase requests.

Assists with background investigations, fingerprinting, ID creation and out-processing of employees.

Maintains department training website content and updates.

Performs clerical functions including data entry, scheduling, copying and correspondence.

Supports Human Resources, Finance and the City Manager’s Office with training-related records and reporting.

ADDITIONAL JOB FUNCTIONS:

Performs related work as required.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

This position is covered under the NAGE White Collective Bargaining Agreement

Health Insurance: Health care plan options include HDHP, OAPIN and OAP through Cigna.

Dental Insurance: Dental coverage is offered in three plans that include DHMO & PPO High/Low plans.

Vision Insurance: Vision coverage includes an annual eye exam, frames and lenses or contact lenses in lieu of eyeglasses.

Life Insurance: The City of Palm Bay provides each employee with life insurance in the amount of one time their annual base salary at no cost. Additional coverage is available at the employee's cost up to the Guaranteed Issue amount of $250,000.

Dependent/Spouse Life Insurance: The City of Palm Bay provides each employee with dependent/spouse life insurance in the amount of $5,000 per dependent at no cost. Additional coverage is available at the employee's cost.

Short Term Disability: Coverage pays 66 2/3% of employee's annual base salary during a short-term disability period not to exceed 26 weeks.

Long Term Disability: Coverage pays 66 2/3% of employee's salary at time of disability after a 180 consecutive day waiting period.

Defined Contribution Retirement Plan: City contributes a base of 3%. Employees may contribute up to 6% and the City will match the employees contribution.

Holidays: 10 holidays, 1 birthday holiday and 1 anniversary holiday.

Paid Leave: Accrue 96 hours of vacation per year, accrued hours increase after 10 years of service based on years of service. Accrue 96 hours of sick leave per year.

Tuition Reimbursement: Upon completion of the initial probationary period, employees are eligible for tuition and book reimbursement for college level courses for Associate's, Bachelor's and Master's Degrees. (Currently frozen due to budget)