GENERAL DESCRIPTION

The Worship & Arts Coordinator provides comprehensive administrative and logistical support to the Worship & Arts ministry of Bent Tree. This person ensures the smooth day-to-day operation of all worship services, rehearsals, events, and creative projects. The role requires exceptional organizational skills, attention to detail, relational sensitivity, and the ability to manage multiple priorities in a fast-paced, ministry-centered environment.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

• Strong interpersonal and communication skills, both written and verbal. A detail-oriented and proactive team player.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office / Google Workspace and ministry tools (e.g., Planning Center, ProPresenter, CCLI, Adobe Creative Suite a plus).
• Ability to multitask, prioritize, and maintain composure under pressure.
• Availability to work Sunday mornings, some evenings, weekends, and during special events.

DUTIES

• Serve as the primary administrative point of contact for the Worship & Arts Department and manage departmental calendars, schedules, and meeting logistics.
• Administer all departmental accounting related functions including budget tracking and forecasting
• Maintain organized systems for music, media, and production resources (e.g., Planning Center, CCLI, ProPresenter, BT Worship).
• Assist with scheduling and coordinating worship and tech teams.
• Oversee administrative details for special services (Easter, Christmas, conferences, etc.).
• Serve as an on-site resource during rehearsals, services, and events as needed.
• Maintain volunteer databases and scheduling systems.
• Help onboard and communicate with worship, tech, and arts volunteers.
• Support training events, appreciation gatherings, and leadership meetings.
• Coordinate care for ministry servants including meetings, meals, gifts, prayer, etc.
• Assist in executing the Sunday morning experience in accordance with skillset. This could be musical, technical, volunteer care, logistics, etc.
• Provide support on Sunday mornings including production assistance, coordinating breakfast arrangements, point of communication, volunteer care, etc.
• Help manage project timelines for creative initiatives, productions, or stage designs.
• Participating in the creative brainstorming process for Sunday series and special events.

SPIRITUAL GIFTS

• Administration
• Service

EDUCATION/EXPERIENCE

• College degree or equivalent experience preferred
• 1+ years of administrative assistant or Worship & Arts support experience

OTHER REQUIREMENTS

• Embrace Bent Tree Distinctives: Indwelling Christ, Grace lived out, Biblical teaching, Shared leadership, World missions
• Bent Tree member or willing to become one as a condition of employment
• Active, growing relationship with Jesus Christ
• Work on Sunday mornings and special events as necessary

ORGANIZATIONAL RELATIONSHIPS

• Report to: Technical Director
• Work with: Bent Tree Staff, Worship & Arts staff, and servants

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting up to 10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee may be asked to bend and kneel. Standard hearing and vision (with or without accommodations) is required.
• The noise level in the work environment is usually moderate.

This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization. Bent Tree Bible Fellowship is a religious organization and reserves the right to discriminate based on the basis of religion.