WtX Workforce Management Specialist

Company Description

Job Description

The Workforce Management Specialist is responsible for the hands-on coordination of site personnel and the operational support of project logistics. This role ensures that manpower is effectively deployed, site support activities are executed smoothly, and all necessary administrative and logistical arrangements are in place to support field operations. The role requires close collaboration with site supervisors, group leaders, and internal departments to maintain productivity, compliance, and workforce readiness.

Operational Manpower Coordination:

• Assign and mobilize field personnel to project sites in alignment with approved schedules and plans.
• Maintain and update workforce planning systems (e.g., WSP) with current assignments, availability, and certifications.
• Track work hours, shifts, standby coverage, and site attendance.
• Ensure personnel have valid certifications and that documentation is compliant with internal and external requirements.
• Support supervisors with administrative tasks related to personnel coordination and shift scheduling.

Site Support & Logistics Execution:

• Organize day-to-day logistics including accommodation, travel, and transportation for site personnel.
• Coordinate delivery and readiness of tools, materials, and equipment for ongoing site activities.
• Distribute and track workwear and PPE inventory, ensuring timely replacement and compliance.
• Assist with site-level timekeeping, reporting, and administrative follow-up.
• Serve as a local support resource during project execution to address immediate manpower or logistical needs.

Compliance & Reporting:

• Compliance to QHSE (Quality, Health, Safety, and Environment) standards, internal policies, and external regulations.
• Record incidents, deviations, and improvement actions in alignment with the Management System.
• Collaborate with internal stakeholders such as P&C, Finance, Spare Parts and Technical Services for smooth personnel-related operations.
• Maintain accurate records for workforce files, contracts, work permits, and relevant project documentation.
• Communicate effectively with external service providers to ensure seamless support for mobility and logistics.

Qualifications

Qualifications & Experiences:

• Association degree in Business Administration, Logistics, or related field.
• 5+ years in manpower planning, workforce coordination, or field administration within industrial, construction, or manufacturing environments.
• Knowledge of manpower planning tools (e.g., WSP) and Microsoft Office suite.
• Familiarity with QHSE standards and site work environments in industrial or construction sectors.
• Experience in working in a matrix organization.
• Proficient in planning software (e.g., WSP) and Microsoft Office tools; basic knowledge of ERP (preferably IFS) is a plus.
• Fluent in the local language and English, another language is a plus.

Personal Attributes:

• Strong awareness of QHSE (Quality, Health, Safety, and Environment) management system and commitment to safe work practices.
• Reliable, proactive, and highly organized.
• Strong communicator with a service-oriented mindset.
• Comfortable working under time constraints and shifting priorities.
• Attentive to detail with a strong sense of accountability.
• Able to work both independently and collaboratively in a dynamic field environment.
• Willingness to travel to various project sites as required.

This job description is indicative and not exhaustive. The Employee’s duties and responsibilities may evolve according to the Company’s needs, in line with his skills and qualifications.

Additional Information

We Offer:

• Responsible challenge with diversified field of activity
• Team-oriented working atmosphere in an international Company
• Personal development opportunities through own Inova Academy
• Opportunity to gain an insight into various technical disciplines
• Excellent employment conditions
• Attractive working place (central, good transport links)
• Modern infrastructure

Physical Demands:

• Frequently required to talk or hear, sit, use hands to finger, handle or feel, reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Working Conditions:

• Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The noise level in the work environment is usually moderate.

Statement regarding individuals with disabilities:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate the physical and mental limitations of an employee or an applicant. However, no accommodations will be made which may pose serious health safety or environmental risks to the employee or others or which impose undue hardships on the organization.

Statement regarding Equal Employment Opportunity

Equal Opportunity Employer, all applicants will be considered for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or status with regard to public assistance.

Note: This job description is not intended to fully and completely describe all duties of the position. Other duties not specifically described herein may be required from time-to-time or as required.

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.